Kimberly Piraino
Brookfield,WI
Summary
Highly organized and results-driven Marketing and Events professional with over 15 years of experience in corporate event planning, executive support, and employee engagement. Proven ability to manage large-scale meetings, negotiate vendor contracts, oversee budgets, and deliver exceptional experiences. Strong communicator with expertise in logistics coordination, process improvement, and cross-functional collaboration.
Overview
13
13
years of professional experience
Work History
Marketing Specialist
Old Republic Risk Management
Brookfield, WI
12.2023 - Current
- Achieved seamless Account Executive meeting execution for 70+ guests through strategic management of logistics, successfully sourcing venues, negotiating favorable contracts, and arranging catering and décor tailored to event needs from concept to completion.
- Designed innovative event themes and layouts, enhancing attendee engagement and satisfaction rates.
- Analyzed post-event feedback to identify areas for improvement, driving strategic changes for future events.
- Adapted quickly to unforeseen circumstances or changes in the event landscape, implementing contingency plans as needed.
- Produced high-quality marketing materials, gift bags, and event collateral that elevated brand presence. Delivered exceptional promotional items and materials to enhance event experiences.
- Managed comprehensive campaigns to optimize client experiences for significant industry events, such as RISKWORLD and NETWORK Symposium.
- Coordinated logistics and planning for elevated client events, such as The Masters, Ryder Cup and Executive golf outings to enhance client relationship opportunities.
- Oversaw coordination of ticket management and hospitality initiatives for broker/client sports and entertainment events.
- Assessed budget performance and compiled post-event evaluations to enhance operational effectiveness and decision-making.
Executive Assistant to the President & COO
Old Republic Risk Management
Brookfield, WI
01.2020 - 01.2024
- Managed executive calendar, scheduling appointments and prioritizing engagements for optimal time management.
- Oversaw scheduling of performance reviews and ensured accurate expense reporting to support executive decision-making.
- Ensured accuracy of Salesforce data and maintained up-to-date organizational charts to support operational efficiency.
- Coordinated meetings, preparing agendas and materials to ensure effective communication and decision-making processes.
- Oversaw travel arrangements, ensuring seamless logistics for trips for executive team members.
- Implemented process improvements that increased workflow efficiency in administrative tasks across the organization.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated programs and activities aimed at strengthening employee engagement and promoting a cohesive company culture.
Executive Assistant / Office Manager
z2 Marketing
Pewaukee, WI
03.2017 - 12.2019
- Oversaw executive calendars to enhance scheduling efficiency. Directed travel coordination to facilitate optimal time management. Managed appointment scheduling to align with strategic priorities.
- Oversaw vendor relationships to foster collaboration and improve service delivery. Directed travel coordination efforts to optimize scheduling and resource allocation. Managed expense reporting initiatives to ensure compliance and financial accuracy.
- Managed logistics for client events and company meetings, ensuring seamless execution and participant satisfaction.
- Spearheaded silent auction initiatives, overseeing donation procurement and event execution.
- Streamlined office processes, improving operational efficiency and reducing turnaround time on projects.
Executive Administrator – Creative Design Group
GMR Marketing
New Berlin, WI
01.2013 - 01.2017
- Facilitated project coordination and resource allocation to enhance creative leadership effectiveness.
- Oversaw budget management, labor reporting, and project estimation processes.
- Managed onboarding processes and training sessions to ensure effective acclimatization of new employees.
- Managed daily scheduling and operational tasks to optimize creative team efficiency.
- Coordinated executive schedules, prioritizing appointments and optimizing time management for senior leadership.
Education
Associate of Science - Human Services
Milwaukee Area Technical College
Milwaukee, WI01-1997
Skills
- Event coordination and logistics
- Vendor negotiation expertise
- Budget Management & Reporting
- CRM Systems (Salesforce)
- Proficient in Microsoft Office Suite
- Strong Communication & Organization
- Team collaboration
- Strong attention to detail
- Executive schedule management and travel coordination
Timeline
Marketing Specialist
Old Republic Risk Management
12.2023 - Current
Executive Assistant to the President & COO
Old Republic Risk Management
01.2020 - 01.2024
Executive Assistant / Office Manager
z2 Marketing
03.2017 - 12.2019
Executive Administrator – Creative Design Group
GMR Marketing
01.2013 - 01.2017
Associate of Science - Human Services
Milwaukee Area Technical College