Summary
Overview
Work History
Education
Skills
Certification
SECURITY CLEARANCE
Timeline
Generic

Kimberly P. Kilgore

Ardmore,AL

Summary

Professional with strong analytical skills and problem-solving abilities. Proven track record in optimizing processes and improving efficiency within teams. Strong focus on collaboration and adaptability, ensuring reliable support and successful outcomes. Key skills include data analysis, project management, and effective communication.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Analyst

RSi
01.2023 - Current
  • Execute daily security tasks through the Program Executive Office - Aviation (PEO-A) Foreign Disclosure Office. Monthly task load exceeded over forty Controlled Unclassified Information (CUI) and open-sourced documents that were reviewed through a templated security process within the Foreign Military Sales International Programs Office. Tasks included direct coordination with Deputy Product Officer and Foreign Disclosure Officer level.
  • Prepare and review memorandums supporting over twenty-two International Partner Nations and sixty cases within the Utility Helicopters Project Office (UHPO). Assisted office staff by providing Army regulatory guidance towards needed corrections in all aspects of operations, security, and administration.
  • Provide administrative support to the Product Director (PD) and Deputy Product Director (DPD) of International Programs, Foreign Military Sales (FMS), Utility Helicopters Project Office (UHPO) to include: updating, monitor and maintain PD and DPD calendars, preparing charts and briefings, utilizing editing skills, proofread and format all correspondence distributed from the FMS office, coordinate meetings, facilities, conference attendance, prepare presentations utilizing Microsoft Word, Excel, and PowerPoint. Upload taskers into the “red folder system” via SharePoint, track and disseminate taskers out of the “red folder system”, in and out process government and contractor employees, serve as backup Executive Assistant to Product Manager (PM) and Deputy Product Manager (DPM) of UHPO
  • Perform office management duties to include: submit travel authorizations and vouchers for DP and DPD via the Department of Defense’s internet-based Defense Travel System (DTS), review FMS personnel authorizations and vouchers for approval, Provide DTS technical assistance, receive and close out taskers via the TMT system, submit all SAMD memo/taskers into FMS Red Folder System (RFS), review all memo’s submitted into RFS, task out SAMD taskers, schedule meetings via WebEx, submit purchase requests via Team Track, report maintenance issues to facility administrator, coordinate office/cubicle revisions and/or moves, report printer and shredder issues to IT, compose memos, transmit documentation via fax, mail and email; telephone support and file management.

Analyst

QuantiTech/Axient
01.2018 - 01.2023
  • Supports International Programs Office through comprehensive reviews of all document types before foreign release in accordance with the assigned Delegation of Disclosure Authority Letter (DDL), Army policy, and Army regulations. Reviews documents daily within the “red folder system”.
  • Provide administrative support to the Product Director (PD) and Deputy Product Director (DPD) of International Programs, Foreign Military Sales (FMS), Utility Helicopters Project Office (UHPO) to include: updating, monitor and maintain PD and DPD calendars, preparing charts and briefings, utilizing editing skills, proofread and format all correspondence distributed from the FMS office, coordinate meetings, facilities, conference attendance, prepare presentations utilizing Microsoft Word, Excel, and PowerPoint. Upload taskers into the “red folder system” via SharePoint, track and disseminate taskers out of the “red folder system”, in and out process government and contractor employees, serve as backup Executive Assistant to Product Manager (PM) and Deputy Product Manager (DPM) of UHPO
  • Served as Organization Defense Travel Administrator (ODTA) for PEO Aviation, duties to include: Load/Delete user and transfers, set up and maintain traveler user profiles, maintain routing lists, assist employees in obtaining new travel cards, help resolve travel card issues, audits and authorization and vouchers, track organizations travel training
  • Perform office management duties to include: submit travel authorizations and vouchers for DP and DPD via the Department of Defense’s internet-based Defense Travel System (DTS), review FMS personnel authorizations and vouchers for approval, Provide DTS technical assistance, receive and close out taskers via the TMT system, submit all SAMD memo/taskers into FMS Red Folder System (RFS), review all memo’s submitted into RFS, task out SAMD taskers, schedule meetings via WebEx, submit purchase requests via Team Track, report maintenance issues to facility administrator, coordinate office/cubicle revisions and/or moves, report printer and shredder issues to IT, compose memos, transmit documentation via fax, mail and email; telephone support and file management.

Administrative Analyst

DigiFlight, Inc.
01.2015 - 01.2018
  • Provide administrative support to the Product Director of International Programs, Foreign Military Sales, Utility Helicopter Project Office to include: input government personnel time into ATAAPs, document management functions, preparing charts and briefings, utilizing editing skills, coordinate meetings, facilities, conference attendance, prepare presentations utilizing Microsoft Word, Excel, and PowerPoint.
  • Perform office management duties to include: travel arrangements and travel vouchers via the Department of Defense’s internet-based Defense Travel System (DTS). Provide DTS technical assistance, submit purchase requests via Team Track, compose memos, transmit documentation via fax, mail and email; telephone support and file management.
  • Assist Security Officer duties to include: New official (red) passports and Visa applications, APACS requests, Controlled Unclassified Information (CUI) releases, assist with classified taskers, threat briefings, update ISOPREPs

Administrative Assistant

LMI Consulting
01.2014 - 01.2015
  • Provide administrative support to the Product Director of International Programs, Foreign Military Sales, Utility Helicopter Project Office to include: input government personnel time into ATAAPs, document management functions, preparing charts and briefings, utilizing editing skills, coordinate meetings, facilities, conference attendance, prepare presentations utilizing Microsoft Word, Excel, and PowerPoint.
  • Perform office management duties to include: travel arrangements and travel vouchers via the Department of Defense’s internet-based Defense Travel System (DTS). Provide DTS technical assistance, submit purchase requests via Team Track, compose memos, transmit documentation via fax, mail and email; telephone support and file management.
  • Assist Security Officer duties to include: New official (red) passports and Visa applications, APACS requests, Controlled Unclassified Information (CUI) releases, assist with classified taskers, threat briefings, update ISOPREPs

Jobsite Assistant

Brasfield and Gorrie
01.2013 - 01.2014
  • Supported the jobsite Superintendent and Program Manager. Processed weekly payroll utilizing the E-1 payroll system. Entered daily and weekly report information into ProLog and E-1 to include: construction report, material inventory, equipment log, concrete log and quantities. Performed office management duties to include: preparing correspondence and meeting minutes, order office supplies, coordinate maintenance of office equipment, prepare travel arrangements, process expense reports and vacation requests, process invoices, coordinate meetings and events, mail distribution, phone order, setup and support. Prepared and assist with the generation of documents and presentations utilizing Microsoft Word, Excel and PowerPoint.
  • Performed human resource duties to include: Preparing job postings, take applications, set up interviews, prepare new hire paperwork, process new hires/rehires/transfers, administer pre-employment drug screens, verify new employees through the E-verify system, process I-9, federal and state tax forms, process employee changes, warnings and terminations, prepare badging paperwork, and update safety binder. Responsible for accident reporting, accident drug screens and random drug screens. Advised employees on policies, benefits, 401k and FMLA.

Program Analyst/Sr. Administrative Assistant

DCS Corporation
01.2011 - 01.2013
  • Supported the DCS facility security program, receiving/badging visitors, preparing reports. Ordered office supplies, coordinate maintenance of office equipment, and maintain accountability records. Assisted in maintaining budgets and in managing DCS petty cash account.
  • Prepared correspondence and meeting minutes; track and update action items for the Close Combat Missile Munition (CCMM) and Lethal Miniature Aerial Munitions System (LMAMS) programs. Documented management functions, including public release of technical documents, coordinate meetings, facilities, conference attendance, trade show displays, and employee travel using the Defense Travel System (DTS). Assisted in preparation and submittal of financial reports, spreadsheets and presentations. Prepared and updated quarterly program management review charts/briefs. Prepared and assisted with the generation of Weapons Development Integration (WDI) technical documents and presentations utilizing Microsoft Word, Excel and PowerPoint.

Program Analyst

QinetiQ North America
01.2007 - 01.2011
  • Prepared and executed Small Business Innovation Research (SBIR) packages of Army, MDA, DLA, PEO, JPO Phase I, II, III and Congressional selected programs to include: downloading of technical proposals, cost proposals and proposal cover letters from online database, assist engineers in development of quantitative and qualitative documents, verification of contractor status on central contractor registration database, conduct daily updates to multiple spreadsheets, database, SharePoint and tracking of 150 – 220 SBIR packages through accounting (RM), contracts (CAMO) with complete distribution of award package received by the Advance Technology Division (ATD) for electronic file.
  • Provided administrative support to the Advanced Technology Division to include: input government personnel time into DCPS, update budget spreadsheets, prepare and assist with the generation of ATD technical documents and presentations utilizing Microsoft Word, Excel, and PowerPoint, meeting preparation, strong verbal and written communication skills.
  • Performed office management duties to include: travel arrangements and travel vouchers via the Department of Defense’s internet-based Defense Travel System (DTS). Provide DTS training and technical assistance, compose memos, transmit documentation via fax, mail and email; telephone support and file management.
  • Security Assistance Analyst
  • Provided administrative support to the Security Assistance Management Directorate (SAMD) to include: input government personnel time into ATAAPs, proofread documentation and meeting preparation.
  • Performed office management duties to include: travel arrangements via DTS (CONUS and OCONUS), prepare country clearances, travel vouchers, computing travel comp time for travel, compose memos, transmit documentation via fax, mail and email; telephone support and file management.
  • Provided meeting support for PMR’s.

FSO/Administrative Assistant

Navigator Development Group, Inc.
01.2005 - 01.2007
  • Assisted Program Manager and Contracts Manager to include: aiding in the execution of proposals, clientele interactions and meeting preparation.
  • Performed office management duties to include: travel arrangements, travel vouchers and non-travel vouchers; input data using Microsoft Word, Excel, and PowerPoint; order office supplies and equipment; transmit documentation via fax, mail and email; telephone support and file management.
  • Oversaw facility security procedures, issue visit requests, in process new employee’s, conduct annual security training and annual security audits.

Education

Bachelors Degree - Business Administration

Faulkner University
Huntsville, AL

High School - undefined

Ardmore High School
Ardmore, AL

Skills

  • Extensive knowledge on all Army 365 Microsoft programs including excel, power point, and word
  • Familiar with Army Aviation rotary wing aircraft
  • Outstanding oral and written communication
  • Maintains a clear understanding of all Army travel requirements
  • Knowledgeable of security documents such as AR 12-1, AR 380-10, and DA PAM 12-1
  • Identity and Access management
  • Risk mitigation
  • Security policy development
  • Data security
  • Deductive reasoning skills
  • Application security
  • Developing security plans

Certification

  • ODTA Training – December 2019
  • FSO Program Management Certificate (40 hrs) – April 2007
  • Information Security Seminar Certificate
  • Attended Security Intelligence Seminar – May 2006
  • DISAM/DSAMS class – January 2008 (24 hrs)
  • ACQ 101 – March 2010
  • ARIMS Training – May 2011

SECURITY CLEARANCE

Active Secret

Timeline

Analyst

RSi
01.2023 - Current

Analyst

QuantiTech/Axient
01.2018 - 01.2023

Administrative Analyst

DigiFlight, Inc.
01.2015 - 01.2018

Administrative Assistant

LMI Consulting
01.2014 - 01.2015

Jobsite Assistant

Brasfield and Gorrie
01.2013 - 01.2014

Program Analyst/Sr. Administrative Assistant

DCS Corporation
01.2011 - 01.2013

Program Analyst

QinetiQ North America
01.2007 - 01.2011

FSO/Administrative Assistant

Navigator Development Group, Inc.
01.2005 - 01.2007

High School - undefined

Ardmore High School

Bachelors Degree - Business Administration

Faulkner University

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Kimberly P. Kilgore