Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Timeline
Generic

Kimburly Havlik

Aurora,IL

Summary

Dynamic show services project manager with a proven track record at Matrex Exhibits, now known as Impact XM, excelling in vendor coordination and event planning. Adept at budget management and conflict resolution, I consistently enhance processes and ensure seamless event execution. My leadership in overseeing diverse teams has led to improved operational efficiency and heightened client satisfaction.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Show Services Project Manager

Impact XM
Addison, IL
09.2022 - 06.2025
  • Coordinated with vendors to obtain quotes on materials needed for projects, including labor, AV services, rigging, and catering.
  • Ensured that all necessary permits were obtained prior to the event start date.
  • Provided support during the event, resolving any issues or complaints.
  • Created detailed itineraries for the onsite team, including key contacts, show services, transportation, and post-show information.
  • Maintained accurate records related to expenses incurred throughout the trade show process.
  • Oversaw post-event tasks, such as the event debrief meetings, and final invoicing.

Medical Administration Lead

Duly Health and Care
Naperville, IL
09.2013 - 09.2022
  • Oversaw administration staff across four locations, providing clerical support to all team members, including 10 medical providers.
  • Served as a liaison between supervision and team members, communicating policy, procedures, and workload distribution.
  • Assisted with new employee orientation and training.
  • Managed in-office staff schedules, and medical provider schedules in the office and hospital.
  • Respond to patient concerns and complaints.

Education

Associate of Applied Science - Meeting And Event Planning

College of DuPage
Glen Ellyn, IL
12-2020

Skills

  • Project management
  • Vendor coordination
  • Event planning
  • Budget management
  • Permit acquisition
  • Process improvement
  • Meeting facilitation
  • Conflict resolution

Certification

  • CVENT Certified
  • Wedding Planning Management

Accomplishments

  • Toys for Tots Team Lead (Matrex + Impact)
  • Culture Club Team Member (Impact)
  • Charitable Champion - Department Captain (Duly Charity Fund)

Timeline

Show Services Project Manager

Impact XM
09.2022 - 06.2025

Medical Administration Lead

Duly Health and Care
09.2013 - 09.2022

Associate of Applied Science - Meeting And Event Planning

College of DuPage

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