KIM J. KELLY
Administrative Assistant
Rocky Mount,NC
Summary
Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
14
14
years of professional experience
Work History
Experience Legal Administrative Assistant
Phillips Lytle LLP
Rochester, NY
10.2022 - 03.2024
- Organized and efficiently managed the calendar of the managing partner by scheduling client meetings and coordinating travel plans to fulfill his requirements
- Conducted thorough analysis of correspondence, court documents, and pleadings
- Enhanced the accuracy and quality of transcribed content including correspondences, reports, briefing materials, and statistical data
- Managed reconciliation of travel and client expenses
- Adhered to firm protocols to maintain precise records of attorneys' billable work hours
- Utilized electronic systems to file court documents within federal and state Unified Court Systems
- Coordinated company-wide events for staff engagement.
Administrative Assistant
Monroe Community College
Rochester, NY
12.2016 - 09.2021
- Provided administrative support to the executive team, including managing calendars, meetings, and travel arrangements
- Oversaw the strategic allocation and distribution of personnel and operating budget, ensuring accurate justifications and estimates met departmental needs
- Handled departmental operations by maintaining service contracts with vendors and initiating contract renewals
- Ensured smooth interpretation and transmission of administrative directives and policies within the unit
- Timekeeper and payroll coordinator
- Planned and coordinated department meetings, workshops, and various events.
Personnel Clerk
Rochester, NY
08.2013 - 06.2016
- Screened potential candidates; onboard new hires; scheduled interviews and drug tests; posted internal job opportunities on career portal; generated offer letters and declination letters; processed terminations; and managed employee exit interviews and survey data
- Ensured adherence to federal, state, and employment laws along with union contractual agreements in maintaining employee records
- Efficiently addressed staff and departmental inquiries, collaborating with union administrators to ensure prompt resolution of personnel grievances
- Worked closely alongside Monroe County Civil Service to verify employee eligibility and confirmation for career progression.
Legal Secretary
Rochester City School District
Rochester, NY
09.2010 - 08.2013
- Ensured the proper preparation, analysis, and review of District contracts for educational services
- Coordinated grant funding to meet contract requests from different departments and external vendors
- Handled inquiries from vendors and attorneys regarding contractual procedures
- Developed accurate and comprehensive workflow log reports using Microsoft Excel spreadsheets on a daily, weekly, and monthly basis
- Drafted contractual agreements; and maintained compliance with state and federal contract law
- Streamlined the process of creating purchase orders for invoicing by initiating contract execution with attorneys, vendors, and internal clients
- Organized and maintained archival records of contractual documents for fiscal year auditing.
Education
B.S - Business Management, Business - Human Resource Management
06.2019
African American Leadership Development Program: Certificate - undefined
10.2018
Professional Projects
Researched and developed floor plan ideas for the design of workspaces for the Monroe Community College
Student Services Downtown department. Assigned office and equipment locations that proved to be conducive
for staff and students.
Responsible for design of YMCA program room that housed young children while the parent-students attended, Planned 3AG Faculty-Staff-Student Ingathering event at, to promote stronger
relationships between staff and students from diverse cultures.
Skills
- Scheduling
- Expense Reporting
- Research
- Calendar Management
- Billing and Invoicing
- MS Office proficient
- Office Management
- Payroll Processing
- Contract Review
- Project Management
- Relationship Building
- Confidentiality
- Client Communication
- Travel Coordination
- Microsoft Office
- File Management
References
References
References available upon request.
Timeline
Experience
Legal Administrative Assistant - Phillips Lytle LLP
10.2022 - 03.2024
Administrative Assistant - Monroe Community College
12.2016 - 09.2021
Personnel Clerk -
08.2013 - 06.2016
Legal Secretary - Rochester City School District
09.2010 - 08.2013
SUNY Empire State College - B.S, Business Management, Business - Human Resource Management
United Way of Greater Rochester, Monroe Community College - African American Leadership Development Program: Certificate,