Kristina Scotis
Hinsdale,USA
Summary
Experienced and driven event manager poised to reenter the workforce, eager to contribute a wealth of expertise back into the world of events. Recognized for strengths in communication, collaboration, and strong organizational skills, alongside with meticulous attention to detail and effective leadership. With a passion for creating impactful experiences, I seek to thrive in an environment with a positive, dynamic, and meaningful mission.
Overview
21
21
years of professional experience
Work History
5th Grade Director OF Events
Monroe Elementary School
Hinsdale , USA
08.2023 - 06.2024
- The 5th Grade Director of Events oversees, and project manages all community events and activities organized by the 5th Grade PTO. (Elementary School concludes in 5th Grade).
- Responsibilities include coordinating with external suppliers and internal stakeholders to ensure smooth event execution
- Manage budgets to ensure profitability
- Design and creation of 5th Grade apparel and farewell gifts
- EVENTS - 5th Grade Dance, DARE Program (Define, Access, Respond, Evaluate), Yearbook, Culmination Ceremony & Clap Out, End of Year Party
Special Events Manager
Epicure Catering
Melbourne , Victoria
10.2011 - 03.2013
- Responsible for directing and managing all major events for Epicure Catering, including the coordination of all private off-site events ranging from intimate gatherings to large-scale celebrations
- Supervision of 5 direct reports and provided oversight for 10 indirect reports
- Ensure clients consistently receive outstanding service and hospitality, handling inquiries, concerns, and feedback promptly and professionally to exceed expectations
- Oversee all event operations
- Motivate staff to uphold exceptional service standards, fostering a positive work environment emphasizing teamwork, professionalism, and growth
- Manage budgets, control costs, and maximize profitability while maintaining high-quality standards
- Assist with tender submissions and presentations
- Maintain highest standards of food quality, presentation, and consistency
- Cultivate positive relationships with suppliers, vendors, and stakeholders; negotiate contracts, coordinate deliveries, and resolve issues effectively
- Oversee event setup and execution, ensuring smooth operations according to plan
- Collaborate closely with clients to understand their vision and bring it to fruition
- Organize memorable staff events to foster team morale and cohesion
- Demonstrate hands-on involvement in event preparation and execution
- Prepare comprehensive post-function reports based on client follow-up
- Managed key relationships with clients, stakeholders, suppliers and contractors
- Manage comprehensive budgets and allocate event resources to ensure event events stay within financial constraints.
Event Sales Manager
Peter Rowland Catering (Major Events Division)
Melbourne , Victoria
03.2007 - 09.2011
- Responsible for directing and managing all off site major sporting events within the Peter Rowland portfolio
- Australian F1 Grand Prix, Australian International Airshow, Australian Football League Grand Final, Australian Motorcycle Grand Prix, Melbourne Spring Racing Carnival - Thoroughbred Horse Racing, AAMI Kooyong Classic Tennis Championship
- Supervision of 3 direct reports and provided oversight for 20 indirect reports
- Manage key relationships with clients, stakeholders, suppliers and contractors
- Maintain adherence to client-event requirements through delegation, prioritizing and management
- Oversee all event operations
- Collaborate within a team environment to contribute to the success and growth of the overall event business
- Handle client questions and concerns via different communication channels to deliver exceptional customer service
- Coach and counsel employees to reflect company service standards and procedures
- Creation of detailed timelines for events based on scope of work required by each department involved
- Oversee event setup and execution, ensuring smooth operations according to plan
- Develop and implement effective marketing plans for generating event revenues
- Design and maintain spreadsheets documenting vendor, facility and guest information
- Conduct post-event evaluations to gather feedback and identify areas for improvement
- Foster effective relationships with internal stakeholders across Finance, Marketing, Reservations, and Venue Management.
Senior Corporate Sales & Sponsorship Executive
Moonee Valley Racing Club
Melbourne , Victoria
03.2003 - 02.2007
- Supervision of 5 indirect reports
- Coordinate race day event requirements on behalf of MVRC for all functions and events
- Race day host and exclusive contact for all sponsorship and event clients
- Event manage all sales and marquee operations for the International Cox Plate
- Design and implement a variety of marquee themes for the International Cox Plate
- Provide exceptional customer service by professionally managing all inquiries
- Cultivate strong professional relationships with suppliers and key clients to drive long-term business development
- Prepare and promptly send proposals, contracts, and correspondence to facilitate sales
- Ensure high detailed event documentation
- Liaise with marketing partners, printers, and media organizations to deliver final artwork on agreed timelines
- Participate in trade shows and industry events to promote MVRC
- Provide weekly reports to the CEO and Race Committee
- Conduct market research and competitor analysis.
Education
Bachelor of Business majoring in Marketing & Tourism -
Victoria University of Technology
Melbourne, Victoria11-1999
Victorian Certificate of Education -
Strathcona Girls Baptist Grammar School
Melbourne, Victoria12-1994
Skills
- Customer Service Orientated
- Engaging Personality
- Strong Time Management Skills
- Efficient Multi-Tasker
- Decision Maker
- Detail-Oriented
- Strong Relationship Building Skills
Timeline
5th Grade Director OF Events
Monroe Elementary School
08.2023 - 06.2024
Special Events Manager
Epicure Catering
10.2011 - 03.2013
Event Sales Manager
Peter Rowland Catering (Major Events Division)
03.2007 - 09.2011
Senior Corporate Sales & Sponsorship Executive
Moonee Valley Racing Club
03.2003 - 02.2007
Bachelor of Business majoring in Marketing & Tourism -
Victoria University of Technology
Victorian Certificate of Education -
Strathcona Girls Baptist Grammar School
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