Summary
Overview
Work History
Education
Skills
Timeline
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Kristina Scotis

Hinsdale,USA

Summary

Experienced and driven event manager poised to reenter the workforce, eager to contribute a wealth of expertise back into the world of events. Recognized for strengths in communication, collaboration, and strong organizational skills, alongside with meticulous attention to detail and effective leadership. With a passion for creating impactful experiences, I seek to thrive in an environment with a positive, dynamic, and meaningful mission.

Overview

21
21
years of professional experience

Work History

5th Grade Director OF Events

Monroe Elementary School
Hinsdale, USA
08.2023 - 06.2024
  • The 5th Grade Director of Events oversees, and project manages all community events and activities organized by the 5th Grade PTO. (Elementary School concludes in 5th Grade).
  • Responsibilities include coordinating with external suppliers and internal stakeholders to ensure smooth event execution
  • Manage budgets to ensure profitability
  • Design and creation of 5th Grade apparel and farewell gifts
  • EVENTS - 5th Grade Dance, DARE Program (Define, Access, Respond, Evaluate), Yearbook, Culmination Ceremony & Clap Out, End of Year Party

Special Events Manager

Epicure Catering
Melbourne, Victoria
10.2011 - 03.2013
  • Responsible for directing and managing all major events for Epicure Catering, including the coordination of all private off-site events ranging from intimate gatherings to large-scale celebrations
  • Supervision of 5 direct reports and provided oversight for 10 indirect reports
  • Ensure clients consistently receive outstanding service and hospitality, handling inquiries, concerns, and feedback promptly and professionally to exceed expectations
  • Oversee all event operations
  • Motivate staff to uphold exceptional service standards, fostering a positive work environment emphasizing teamwork, professionalism, and growth
  • Manage budgets, control costs, and maximize profitability while maintaining high-quality standards
  • Assist with tender submissions and presentations
  • Maintain highest standards of food quality, presentation, and consistency
  • Cultivate positive relationships with suppliers, vendors, and stakeholders; negotiate contracts, coordinate deliveries, and resolve issues effectively
  • Oversee event setup and execution, ensuring smooth operations according to plan
  • Collaborate closely with clients to understand their vision and bring it to fruition
  • Organize memorable staff events to foster team morale and cohesion
  • Demonstrate hands-on involvement in event preparation and execution
  • Prepare comprehensive post-function reports based on client follow-up
  • Managed key relationships with clients, stakeholders, suppliers and contractors
  • Manage comprehensive budgets and allocate event resources to ensure event events stay within financial constraints.

Event Sales Manager

Peter Rowland Catering (Major Events Division)
Melbourne, Victoria
03.2007 - 09.2011
  • Responsible for directing and managing all off site major sporting events within the Peter Rowland portfolio
  • Australian F1 Grand Prix, Australian International Airshow, Australian Football League Grand Final, Australian Motorcycle Grand Prix, Melbourne Spring Racing Carnival - Thoroughbred Horse Racing, AAMI Kooyong Classic Tennis Championship
  • Supervision of 3 direct reports and provided oversight for 20 indirect reports
  • Manage key relationships with clients, stakeholders, suppliers and contractors
  • Maintain adherence to client-event requirements through delegation, prioritizing and management
  • Oversee all event operations
  • Collaborate within a team environment to contribute to the success and growth of the overall event business
  • Handle client questions and concerns via different communication channels to deliver exceptional customer service
  • Coach and counsel employees to reflect company service standards and procedures
  • Creation of detailed timelines for events based on scope of work required by each department involved
  • Oversee event setup and execution, ensuring smooth operations according to plan
  • Develop and implement effective marketing plans for generating event revenues
  • Design and maintain spreadsheets documenting vendor, facility and guest information
  • Conduct post-event evaluations to gather feedback and identify areas for improvement
  • Foster effective relationships with internal stakeholders across Finance, Marketing, Reservations, and Venue Management.

Senior Corporate Sales & Sponsorship Executive

Moonee Valley Racing Club
Melbourne, Victoria
03.2003 - 02.2007
  • Supervision of 5 indirect reports
  • Coordinate race day event requirements on behalf of MVRC for all functions and events
  • Race day host and exclusive contact for all sponsorship and event clients
  • Event manage all sales and marquee operations for the International Cox Plate
  • Design and implement a variety of marquee themes for the International Cox Plate
  • Provide exceptional customer service by professionally managing all inquiries
  • Cultivate strong professional relationships with suppliers and key clients to drive long-term business development
  • Prepare and promptly send proposals, contracts, and correspondence to facilitate sales
  • Ensure high detailed event documentation
  • Liaise with marketing partners, printers, and media organizations to deliver final artwork on agreed timelines
  • Participate in trade shows and industry events to promote MVRC
  • Provide weekly reports to the CEO and Race Committee
  • Conduct market research and competitor analysis.

Education

Bachelor of Business majoring in Marketing & Tourism -

Victoria University of Technology
Melbourne, Victoria
11-1999

Victorian Certificate of Education -

Strathcona Girls Baptist Grammar School
Melbourne, Victoria
12-1994

Skills

  • Customer Service Orientated
  • Engaging Personality
  • Strong Time Management Skills
  • Efficient Multi-Tasker
  • Decision Maker
  • Detail-Oriented
  • Strong Relationship Building Skills

Timeline

5th Grade Director OF Events

Monroe Elementary School
08.2023 - 06.2024

Special Events Manager

Epicure Catering
10.2011 - 03.2013

Event Sales Manager

Peter Rowland Catering (Major Events Division)
03.2007 - 09.2011

Senior Corporate Sales & Sponsorship Executive

Moonee Valley Racing Club
03.2003 - 02.2007

Bachelor of Business majoring in Marketing & Tourism -

Victoria University of Technology

Victorian Certificate of Education -

Strathcona Girls Baptist Grammar School
Kristina Scotis