Kristina Martinez
Rowlett
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with a swift capacity to learn. Exhibits exemplary work ethic and willingness to learn new processes and techniques, which enhance business and team efforts.
Overview
14
14
years of professional experience
Work History
Assistant Firm Administrator
Annonymous
Dallas, TX
08.2021 - Current
- Manage vendor relationships to optimize service contracts and reduce operational cost.
- Assist human resources with payroll and benefits.
- Manage on campus interviews for clerkships.
- Implemented and manage the firm's intranet.
- Reduce expenses by negotiating better contracts with vendors and suppliers.
- Oversee recruitment processes to attract top talent for key positions within the company.
- Enhance staff productivity by providing ongoing training and support in the use of new software and tools.
- Improve interdepartmental communication through the introduction of a centralized information-sharing platform.
- Implemented and manage IT infrastructure improvements to enhance system stability, security, and overall performance across the organization.
- Organize special events and meetings for both internal staff and clients.
- Coordinate travel arrangements for partners.
- Maintain personnel records and updated internal databases to support document management.
- Organize and updated databases, records and other information resources.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Develop comprehensive onboarding processes to enhance new employee integration and training effectiveness.
- Mentor junior staff, fostering professional development and building a cohesive team environment.
- Promote a positive work environment by fostering collaboration among team members and recognizing individual accomplishments.
- Assist in the development of company policies and procedures to maintain compliance with industry standards and regulations.
Office Manager/Executive Assistant to the CEO
AEG Vision
Texas
04.2019 - 04.2020
- Supported the CEO, COO and other C-level executives by managing complex calendars and travel. Organized daily meetings and lunches as well board meetings quarterly.
- Approved expense reports for all C-Level and managers.
- Managed all building/property related situations.
- Managed all aspects of the new hire process.
- Managed an office of 40 staff in a growing company by establishing new vendors, maintaining supplies and organization.
- Responsible for updating organizational charts as office logistics.
- Coordinated ongoing team incentives for birthdays and tenure.
- Managed the annual company celebration for 150 employees which included budget, travel, venue and meals.
- Worked as a team with the operations department to ensure new integration procedures with all external optical offices.
- Managed the new project to build and integrate Concur into the business.
Office Manager
Orhtoworld, L. L. C.
Texas
07.2012 - 04.2019
- Supported the CEO and VP of Operations with travel, meetings and complex calendars.
- Assessed urgency and priority before accepting or declining appointments for the CEO.
- Assisted the VP of Operations with strategic projects as well as legal reports.
- Managed an office of 25 staff.
- Maintained organization as well as inventory.
- Updated organizational charts and reports.
- Managed the mail and deliveries.
- Interviewed and integrated new hire employees.
- Managed the bookkeeping and reconciling bank and credit card statements as well as processing vendor invoices. Processed expense reports.
- Managed the company’s collection accounts.
- Processed payroll through ADP. Traveled on weekends as part of the company’s sales team.
Education
Mountain View College
Texas06-2011
Skills
- Attention to detail
- Excellent communication, organization and problem-solving abilities
- Proficient in Microsoft Office
- Leadership and relationship building
- G-Suite
- Multi-tasking and negotiation
- Poised under pressure
- ADP & Rippling
- Recruiting
- Notary Public
Interests
OUTDOOR ACTIVITIES, TRAVEL, FISHING, READING
Timeline
Assistant Firm Administrator
Annonymous
08.2021 - Current
Office Manager/Executive Assistant to the CEO
AEG Vision
04.2019 - 04.2020
Office Manager
Orhtoworld, L. L. C.
07.2012 - 04.2019
Mountain View College