Kristyn Shaw
Syracuse,NY
Summary
Dedicated administrative specialist with a proven track record in accounts payable and human resources. Skilled in invoice processing, record-keeping, and fostering team collaboration to enhance operational efficiency.
Overview
1
1
Certification
28
28
years of professional experience
Work History
Accounts Payable Assistant
Gypsum Express
Baldwinsville, New York
05.2024 - Current
- Processed vendor invoices and verified accuracy of payment requests.
- Ensured timely processing of vendor invoices to maintain payment schedules.
- Verified and processed invoices from vendors and contacted suppliers regarding billing errors.
- Reviewed and verified invoices for accuracy and completeness.
- Maintained organized records of accounts payable transactions and vendor communications.
- Maintained organized filing systems for both paper and electronic documents.
- Communicated effectively with vendors to address inquiries and payment status updates.
- Assisted in reconciling monthly statements and resolving discrepancies with vendors.
- Collaborated with internal teams to ensure timely payment processing and compliance.
- Managed employee expense reports and ensured adherence to company policies.
- Generated weekly check runs for approved invoices.
- Conducted research on past due invoices.
- Supported audits by providing necessary documentation for accounts payable activities.
Administrative Assistant
XTO
Liverpool, NY
06.2020 - 05.2024
- Supported internal staff with clerical and administrative tasks, enhancing team efficiency and productivity.
- Managed reception duties during staff absences, ensuring seamless office operations.
- Directed incoming calls to internal personnel and departments, routing to best qualified department or staff member.
- Prepared documentation and postings for office meetings, human resources, distribution, and filing.
- Sorted, received and distributed mail correspondence between department and personnel.
- Supported purchasing assistant duties during peak times to ensure procurement processes were uninterrupted.
- Provided coverage for billing department to maintain continuous financial operations.
- Supported order entry functions to maintain workflow during staff shortages.
- Audited printed order entry.
- Prepared job packets for shop production employees.
- Maintained stocking program for customer.
- Assisted production department when backlogged.
- Maintained excellent attendance record, consistently arriving to work on time/early.
Receptionist
Air Innovations
North Syracuse, NY
11.2014 - 05.2020
- Managed front desk operations and greeted visitors at Air Innovations.
- Provided excellent customer service at all times while interacting with both internal and external customers.
- Answered and directed incoming calls to appropriate departments efficiently.
- Scheduled appointments and maintained calendars for staff members.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Processed incoming and outgoing mail, ensuring timely distribution.
- Managed inventory of office supplies and streamlined order placement for timely replenishment.
- Coordinated logistics for company events and meetings, ensuring successful execution.
- Provided administrative support to various departments.
- Arranged travel and accommodations for staff and guests, facilitating smooth business operations.
- Assisted in the preparation of regularly scheduled reports by collecting and analyzing information.
- Maintained security by following procedures, monitoring logbooks, and issuing visitor badges.
Transaction Coordinator
Aspect Real Estate
North Syracuse, NY
04.2014 - 11.2014
Administrative Assistant/HR Assistant
Dish Network
Syracuse, NY
08.2001 - 04.2013
Sales Associate/Office Manager
Kay Jewlers
08.1998 - 11.2001
Education
Associate of Applied Science - Business Administration
Onondaga Community College
Syracuse, NY06-2003
Skills
- Accounts Payable
- Invoice processing
- Administrative support
- Clerical support
- Microsoft Outlook
- Office Management
- Human Resources
- Multi-Line Phone Systems
- Event Planning
- Employee Orientation
Certification
- Notary Public
Timeline
Accounts Payable Assistant
Gypsum Express
05.2024 - Current
Administrative Assistant
XTO
06.2020 - 05.2024
Receptionist
Air Innovations
11.2014 - 05.2020
Transaction Coordinator
Aspect Real Estate
04.2014 - 11.2014
Administrative Assistant/HR Assistant
Dish Network
08.2001 - 04.2013
Sales Associate/Office Manager
Kay Jewlers
08.1998 - 11.2001
Associate of Applied Science - Business Administration
Onondaga Community College