Latechia D. McBride
Peoria,USA
Summary
Seasoned administrative professional with over 20 years of experience in administrative and HR support. Expertise in HR functions, including staff relations, FMLA coordination, payroll processing, and database management. Aiming to enhance employee relations and streamline administrative processes within HR.
Overview
31
31
years of professional experience
Work History
Payroll Analyst
Medline Industries, Inc
Northfield, IL
07.2021 - Current
- Processed payroll for employees using UKG and ADP/Workday systems.
- Reviewed and verified timesheets for accuracy before payroll submission.
- Reviewed timesheets for accuracy prior to submitting them for processing.
- Analyzed payroll discrepancies, resolving issues through timely communication to minimize impact on employees.
- Resolved payroll inquiries from employees in a timely manner.
- Processed manual checks due to incorrect direct deposit information or special payment requirements.
- Ensured proper setup and validation of employees' direct deposit information to facilitate timely payments.
- Processed employee rehires, transfers, terminations and withholdings.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Issued employees' paychecks and statements of earnings and deductions electronically.
- Prepared and submitted payroll reports to senior management, facilitating informed decision-making.
- Collaborated with HR to address employee compensation and benefits inquiries, ensuring accurate information delivery.
- Trained new team members on payroll procedures and best practices.
- Assisted in the development of payroll procedures and processes.
- Implemented new software systems related to the processing of employee payments.
- Responded promptly to inquiries from external auditors or government agencies regarding payroll matters.
- Built and strengthened client relationships to form long-lasting, profitable bonds.
Payroll Clerk
Saint Francis OSF
Peoria, USA
01.2015 - 07.2021
- Executed payroll processing for employees on a weekly basis
- Maintained employee files, updating new hires, status changes, deductions, and terminations for accurate record-keeping
- Manage paid time off accruals and application
- Process wage deductions according to specific regulations
- Complete time entry adjustments, manual timecards and department distributions
- Complete employment verifications and other authorized requests for information
- Process workers' compensation claims for employee illnesses and injuries
- Manage FMLA/ADA processes and ensure compliance with all federal regulations
- Oversaw regular and end-of-month reporting for accurate payroll processing and compliance
- Managed scheduling and employee ratios across departments to ensure optimal staffing levels
- Collaborate with Human Resources leadership partners to address employee relations issues, serve as a partner in performance management, corrective action and employee appraisal processes, and support employee engagement efforts
Staffing Analyst
Saint Francis OSF
Peoria, USA
01.2009 - 01.2015
- Complete staff status and induction forms ensuring documentation of accurate information
- Updated staff information sheets and processed changes to profiles or information regularly.
- Run monthly coverage report to be disseminated to management teams
- Complete Downs staffing availability and transparency sheet
- Analyzed reports to identify staff coverage deficits, providing insights to leadership for informed decision-making
- Updated and submitted CHOI (pediatrics only nurse registry) daily, maintaining accurate and timely staff information for assigned unit
- Completed requests for and assignment of ERS sitters (for patients who could not be left alone)
- Assign staff to units, based on needs assessment of respective units
- Record staff assignments/designations in the system, and appropriate log books
- Review unit assignment sheets to make sure staff are allocated to correct department
- Manage staff paging and on-call process
- NODA (No One Dies Alone) call operator, check calendar, send email, notify unit of coverage needed and (if necessary), make calls-outs; ensuring that terminal patients at end of life stage with no family would not be alone during their transition
- Create and distribute FMLA packet, complete employer section of FMLA certification
- Update a.m. and p.m. rosters and post updated schedules
- Ensured each unit was prepared for patient care by performing daily inspections
- Ensure that attendance sheets are updated and sent to Patient Care Managers
- Managed scheduling, attendance, and call-off processes for multiple units, ensuring optimal staff coverage
- Monitor timekeeping systems for warnings, critical errors and other notices of discrepancies, and contact staff or management team members when necessary, in order to make corrections
Program Secretary (Multiple Units)
Saint Francis OSF
Peoria, USA
01.2001 - 01.2009
- Manage calendars and scheduling for two Patient Care Managers
- Maintaining employment files for two departments totaling approximately 110 employees
- Managing time cards (for 110 employees), using the API system
- Ordering and maintaining supplies for offices and nursing units
- Planning department meetings, preparing agendas, recording minutes, and creating newsletters for multiple departments
- Responsible for administrative support, for Patient Care Manager and Clinical Educators
- Serve as a liaison between multiple physician offices, assisting with scheduling patients for Total Joint classes
- Coordination and oversight of volunteers' performance and assignments
- Served as a resource to employees regarding time maintenance, payroll and Human Resource policies
Patient Care Secretary II (Multiple Units)
Saint Francis OSF
Peoria, USA
01.1995 - 01.2001
- Provided administrative and clerical support for Patient Care Manager, Assistant Managers, Clinical Educators and Clinical Case Managers
- Maintaining schedules, calendars and appointments for the Patient Care Manager teams
- Responsible for ordering and maintaining department medical and office supplies for respective departments
- Maintaining employment files and coding time cards for 220 employees
Education
Diversity and Inclusion - FMLA, Workers' Comp- completion of continuing education modules
Ascentis
01-2021
Nursing Pre-Requisites -
Illinois Central College
01-2013
High School Diploma -
Peoria High School
Peoria, Illinois01-1989
Unit Clerk Certificate - Cardiac Monitor Certificate
Saint Francis Medical Center
01-1989
Skills
- ADP/Workday processing
- Paychex
- Paychex Flex
- Peoplesoft
- Timekeeping
- HRIS Systems
- UGK Payroll System
- ERS Time Maintenance
- USA Scheduling
- USA Patriot
- Manual check processing
- Excel
- Microsoft Suite
- Word
- PowerPoint
- Publisher
- Accustaff
- IDX Care Cast
- Patient Care System
- API
- Rflow Charting
- Odyssey Court Filings System
Additional Information
Additional information is available upon request.
Software Proficiencies
- Paychex/ Paychex Flex Timekeeping and HRIS Systems
- Microsoft Suite: Excel, Word, PowerPoint, Publisher
- Accustaff
- Rflow Charting
- ERS Time Maintenance
- USA Patriot
- USA Scheduling
- Peoplesoft
- IDX Care Cast
- Patient Care System
- API
- UGK Payroll System
- Odyssey Court Filings System
- Workday
Timeline
Payroll Analyst
Medline Industries, Inc
07.2021 - Current
Payroll Clerk
Saint Francis OSF
01.2015 - 07.2021
Staffing Analyst
Saint Francis OSF
01.2009 - 01.2015
Program Secretary (Multiple Units)
Saint Francis OSF
01.2001 - 01.2009
Patient Care Secretary II (Multiple Units)
Saint Francis OSF
01.1995 - 01.2001
Diversity and Inclusion - FMLA, Workers' Comp- completion of continuing education modules
Ascentis
Nursing Pre-Requisites -
Illinois Central College
High School Diploma -
Peoria High School
Unit Clerk Certificate - Cardiac Monitor Certificate
Saint Francis Medical Center