Work Type
Full TimeLocation Preference
On-SiteRemoteHybridLocation: Joliet, ILOntario, CARedlands, CAFontana, CARancho Cucamonga, CA
Open to relocation: Yes
Open To Work
Verified
This profile is verified using an email address.
Laura Aguilera
Joliet,IL
Work Preference
Summary
Results-driven Clerical Aide with a proven track record at Joliet Public Schools District 86, excelling in office administration and customer service. Demonstrated expertise in Microsoft Office and file organization, significantly enhancing data accuracy and efficiency. A dedicated team player committed to maintaining a positive work environment and ensuring timely communication across departments.
Overview
13
13
years of professional experience
Work History
Clerical Aide
Joliet Public Schools District 86
Building Support Services
10.2021 - Current
- Maintained confidentiality of sensitive employee information, adhering to strict privacy guidelines.
- Prepared deposits and submitted to the appropriate department.
- Contributed to team efforts by participating in training sessions for new clerical staff.
- Responded to inquiries from callers seeking information.
- Prepared bids for open union positions
- Prepared results of bid and distribute to appropriate staff.
- Reduced errors in data entry tasks by double-checking work before submission or distribution.
- Provided exceptional customer service by addressing inquiries promptly and professionally using both email and telephone communication channels.
- Ensured timely delivery of internal mail packages, securing a consistent flow of information among departments.
- Utilized office management software to record and track customer information.
- Purchased and maintained office supplies.
- Compiled and analyzed data to produce reports.
- Maintained up-to-date databases, ensuring accurate recordkeeping and easy access to information.
- Collaborated with team members on projects, providing support through research and data entry tasks.
- Utilized office software to create documents, spreadsheets, and presentations efficiently.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Provided clerical support to by copying, faxing, and filing documents.
- Supported office staff with daily tasks, ensuring the smooth running of the workplace.
- Handled confidential documents with discretion to protect sensitive company information.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Processed incoming and outgoing mail and packages according to established procedures.
- Processed vendor invoices and ensured timely payments to maintain positive supplier relationships.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Maintained accurate employee records using advanced payroll software systems.
- Processed payroll data for team of employees.
- Generated reports to track employee time and attendance.
- Coordinated resolution of payroll discrepancies.
- Completed payroll timesheets accurately and timely to meet district expectations.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Maintained confidentiality of employee records and payroll information.
- Enter and maintain employee information in keycard system.
- Create, issue, and deactivate employees keycards.
- Schedule rental of box trucks/equipment as needed.
- Translate as needed for staff members, vendors, or parents.
Clerical Aide
Joliet Public Schools District 86
Sandburg
08.2018 - 10.2021
- Kept reception area clean and neat to give visitors positive first impression.
- Maintained up-to-date databases, ensuring accurate recordkeeping and easy access to information.
- Provided backup support for reception duties such as greeting visitors warmly upon arrival or answering incoming phone calls courteously.
- Collaborated with team members on projects, providing support through research and data entry tasks.
- Utilized office software to create documents, spreadsheets, and presentations efficiently.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Supported office staff with daily tasks, ensuring the smooth running of the workplace.
- Handled confidential documents with discretion to protect sensitive company information.
- Input data into spreadsheets and databases.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Assisted in managing student records and documentation for accuracy and compliance.
Clerical Aide
Joliet Public Schools District 86
Singleton
06.2014 - 08.2018
- Facilitated communication between faculty, students, and parents regarding school activities.
- Utilized office software to create documents, spreadsheets, and presentations efficiently.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Utilized Microsoft Office Suite programs proficiently to compose documents, create spreadsheets, develop presentations as needed.
- Supported office staff with daily tasks, ensuring the smooth running of the workplace.
- Handled confidential documents with discretion to protect sensitive company information.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Processed incoming and outgoing mail and packages according to established procedures.
- Assisted in managing student records and documentation for accuracy and compliance.
- Provided clerical support by maintaining organized filing systems and databases.
Clerical Aide
Joliet Public Schools District 86
Keith
08.2013 - 06.2014
- Assisted in managing student records and documentation for accuracy and compliance.
- Coordinated scheduling of appointments and meetings for administrative staff.
- Processed incoming correspondence, ensuring timely distribution to appropriate personnel.
- Provided clerical support by maintaining organized filing systems and databases.
Education
High School Diploma -
St. Francis Academy
Joliet, ILSkills
Invoice processing
Creating Purchase Orders
Maintaining office supplies
File organization
Reception duties
Microsoft office
Google Drive
Work prioritization
Positive attitude
Customer service
Time management
Dedicated team player
Professional and mature
Bilingual (Spanish)
Languages
Spanish
Timeline
Clerical Aide
Joliet Public Schools District 86
10.2021 - Current
Clerical Aide
Joliet Public Schools District 86
08.2018 - 10.2021
Clerical Aide
Joliet Public Schools District 86
06.2014 - 08.2018
Clerical Aide
Joliet Public Schools District 86
08.2013 - 06.2014
High School Diploma -
St. Francis Academy