Laura Smith-Gilbert
Brooklyn,NY
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Staff Accountant
Expert Institute
New York, NY
08.2023 - Current
- Accurate completion of monthly account reconciliations for all bank accounts, credit cards, and other balance sheet accounts.
- Compiled and prepared journal entries to ensure accurate general ledger records.
- Completed monthly, quarterly, and year end close consistently and efficiently within 4 days.
- Analyzed balance sheets for mistakes and inaccuracies.
- Oversaw the management of accounts receivable tasks such as invoicing clients, receiving payments, and tracking customer balances.
- Generated financial reports for management review, encompassing income statement and balance sheet.
- Spearheaded the streamlining of the AR processes by implementing an automated invoicing system.
- Identified opportunities to improve internal controls over financial reporting processes.
- Prepared audit schedules as requested by external auditors.
Staff Accountant/Accounting Coordinator
Avero Inc.
New York, NY
05.2022 - 08.2023
- Responsible for the accounting and payroll of a SaaS software company with a $9 million annual revenue and over 10,000 accounts.
- Reconciled company bank statements and bookkeeping ledgers.
- Enhanced accounting efficiency and streamlined documentation coordination through the development of optimized journal entry schedules.
- Assisting Controller with periodic reviews of internal controls for internal and external audit groups.
- Facilitating in the month-end, quarter-end, and year-end closing process.
- Filed and remitted taxes for company and clients.
- Interacted with internal and external auditors to help complete audits and resolve issues.
- Adhered to GAAP requirements, including applying the revenue recognition principle.
- Processed payroll and reviewed employee liability balances in support of HR objectives.
- Accurately processing all incoming checks, ACH, Stripe payments, and wire transfers of amounts up to and exceeding $1 million.
- Entered all accounts payables into Bill.com for synchronization with the Netsuite GL.
- Effectively preparing monthly, quarterly, and annual subscription invoices while answering any client queries regarding payment and invoicing.
- Calling and emailing clients to collect payment of outstanding invoices to minimize profit loss, reducing the outstanding accounts receivable by 18%.
- Assisted with overseeing benefits administration, including health, dental and vision insurance, as well as employee programs like HSA, FSA, and 401k.
- Effectively communicating with upper management, the sales team, support team, and engineers.
Operations and Accounts Receivable Administrator
SoilAir Selection
New York, NY
06.2021 - 05.2022
- Successful administration management and coverage for the Orders, Accounts Receivables, and Logistics departments in a high-pressure office setting with a small team.
- Accounts Receivable responsibilities included accurately preparing hundreds of monthly invoices per day.
- Recording daily financial transactions in Sage software.
- Processing ACH payments, checks, wire transfers, and running sales reports for 3000+ accounts.
- AP duties included vendor payment, and entering and organizing invoices in Sage software.
- Issuing credit memos and debits.
- Assisting in monthly reconciliations.
- Problem-solved picking, delivery, and over-allocation issues with the warehouse.
- Constantly replied to emails and client inquiries, quickly answered phones, received and signed for packages, and scanned required documents to appropriate departments.
- Excellent clerical proficiency in daily invoicing with Microsoft Excel and Google Suite use.
- Accomplished inventory accuracy between in-house and warehouse systems with weekly inventory reconciliations.
- Organized client database of clients all around NY, NJ, PA, CA & CT.
- Pursued constant communication with Sales Representatives which ensured order fulfillment.
- Processed TTB label approvals/ cola waivers/ brand registration/ NY tax-filing requirements.
- Offered suggestions to improve office productivity.
- Managed client and vendor relations.
Office Administrator
Kitchenall Restaurant Equipment and Supply
Brooklyn, NY
03.2019 - 03.2021
- Multitasking: simultaneously answering and directing calls, greeting guests, sending emails, responding to company chat, and online customer service.
- QuickBooks to manage unpaid bills, entering invoices.
- Processing payments and refunds.
- Manage sales disputes with Dispute Manager.
- Updating Microsoft Excel spreadsheets with updates on incoming shipments, inventory.
- Coordinating shipments and pickups with local vendors of very expensive and delicate restaurant equipment to all parts of North America and the Caribbean.
- Managing customer complaints and sending out technicians as needed.
- Managing client orders, ensuring their items were received and undamaged.
- Filing invoices, BOL's, insurance, and all other important documents.
- Organizing and managing all files.
- Assisting others in the office as needed.
Head Bartender
Caveat
New York, NY
09.2016 - 03.2020
- Opening team member for particle physicist Ben Lillie’s event space focused on ideas and conversations.
- Assisted in detailing of beverage menu, which consists of beer and local wines.
- Kept track of all inventories which included beer, wine, snacks, sandwiches, and glassware.
- Trained all new staff on all procedures.
- Served thousands of guest cocktails, beer, and wine while also preparing snacks.
Education
Bachelor of Arts - Accounting
University of Maine
Presque Isle, MESkills
- Accounting
- Statement Reconciliation
- Accounts Receivables/Payables
- Financial Statement Preparation
- General Ledger Management
- Payroll Processing
- Audit Support
- Data Management
- Netsuite
- Salesforce
- Sage Intacct
- Billcom
- Maxio/SaasOptics
- Brex
- Stripe
- AuthNet
Certification
Harvard Business School
Certificate in Financial Accounting
Timeline
Staff Accountant
Expert Institute
08.2023 - Current
Staff Accountant/Accounting Coordinator
Avero Inc.
05.2022 - 08.2023
Operations and Accounts Receivable Administrator
SoilAir Selection
06.2021 - 05.2022
Office Administrator
Kitchenall Restaurant Equipment and Supply
03.2019 - 03.2021
Head Bartender
Caveat
09.2016 - 03.2020
Bachelor of Arts - Accounting
University of Maine
Harvard Business School
Certificate in Financial Accounting
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