Laura Zavala
Bryan,USA
Summary
Detail-oriented Administrative Associate with over 25 years of experience in providing comprehensive administrative support. Proven ability to coordinate meetings, manage schedules, and maintain office operations effectively in fast-paced environments.
Overview
28
28
years of professional experience
Work History
Administrative Coordinator I
Texas A&M University
College Station, TX
09.2024 - Current
- Coordinates for course scheduling for VIBS faculty in Howdy, SRS, and Compass.
- Coordinates faculty annual reviews for the department head.
- Coordinates meetings, seminars, and other special events.
- Approver for Simple Syllabus for the department
- Coordinates and maintains files, records, office supplies, and equipment.
- Serves as the backup DPR (Department Parking Rep) for VIBS and purchases/renews annual business permits for VIBS faculty members.
- State Employee Charitable Campaign (SECC) Unit Coordinator.
- Performs advanced word processing, desktop publishing, and data management activities, and assists faculty members with the use of these applications.
- Attend meetings or committees on behalf of supervisor.
- Staffs the front office, which includes ensuring guests are greeted, answers and screens calls provide information and referrals, and schedules appointments.
- Coordinates the receival, sorting, and route of mail and other mail services.
- College of Veterinary Medicine, Veterinary Integrative Biosciences Department, 660 Raymond Stotzer Parkway, Suite 345, College Station, TX 77843, (979) 845-0171
Special Services Associate Clerk
College Station Independent School District
College Station, TX
07.2022 - 08.2024
- Provide clerical support as needed.
- Assist with maintenance of student records such as scanning, filing, etc.
- Utilize online system (Esped) to enter data necessary for processing referrals to special education.
- Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment.
- Ensure work is correct, neat, and completed in a reasonable time, and meets required deadlines.
- Scan inactive, DNQ, and dismissed students into Laserfiche.
- Prepare inactive student files so that Warehouse picks up twice a year.
- Pick up office supplies and materials as needed from local stores.
- Run errands as needed.
- Prepare Travel Reimbursement Forms for admin.
- Approves records requests through Estar.
- Inputs Medicaid Consent Forms.
- Cover the front desk once a month during lunch.
- Maintain confidentiality of student information.
- Special Services, 1812 Welsh, College Station, TX 77840, (979) 764-5433
Special Services Lead Clerk
College Station Independent School District
College Station, TX
08.2015 - 06.2022
- Provide clerical assistance to ARD Facilitators, Educational Diagnostician, LSSP’s, and Speech Pathologists to ensure that required documentation associated with student IEP’s is distributed as required.
- Assist with scheduling of ARD meetings, including parents and required staff.
- Contact parents to confirm ARD meetings.
- Contact parents as reminders of ARD meetings.
- Train new and incoming clerks.
- Assist with preparation of materials for emailing/mailing.
- Assist in ensuring original records are turned into the special services office in a timely manner.
- Utilize online systems to enter data necessary for processing referrals to special education, preparing for ARD meetings, and coordinate with staff.
- Ensure work is correct, neat, and completed in a reasonable time, and meets required deadlines.
- Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication.
- Maintain confidentiality of student information.
- Copy, file, fax as needed.
- Perform other duties as assigned.
- Special Services, 1812 Welsh, College Station, TX 77840, (979) 764-5433
HSE Safety Administrator
Schlumberger Oilfield Services
Shreveport, LA
08.2011 - 04.2015
- Maintain confidential records and qualification files.
- Register employees for Heavy Vehicle Training (HVT).
- Schedules physical, drug, and alcohol testing appointments.
- Complete a monthly random drug test pool and arrange dates/times to get employees tested.
- Order uniform coveralls, safety boots, winter coats, and PPE as needed.
- Maintain inventory of uniform coveralls and distribute to employees as needed.
- Arrange travel for drivers.
- Correct driver logs.
- Perform a variety of secretarial and administrative duties, which may include answering phones, typing correspondence, opening and sorting mail, sending faxes, photocopying and filing.
- Perform other duties as assigned.
- 2675 Valley View Dr., Shreveport, LA 71108, (318) 682-6100
Principal’s Secretary
College Station Independent School District
College Station, TX
08.2002 - 06.2010
- Prepare written correspondence, forms, schedules, or reports using computer.
- Maintain school calendar of events.
- Schedule meetings, appointments and maintain calendar for principal.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and process orders.
- Receive, store, and issue supplies, and equipment.
- Handle petty cash, and petty cash receipts.
- Prepare, and make cash deposits for activity accounts.
- Register faculty and staff for workshops and/or conferences.
- Submit technology and maintenance work orders.
- Assist with coordination of faculty meetings and campus activities.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route visitors to appropriate staff.
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Assist in updating handbooks, policy manuals, and other documents as needed.
- Maintain inventory of fixed assets, equipment, and supplies.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperature, and notify parents of student illness in nurse’s absences.
- Maintain confidentiality.
- Copy, file, fax as needed.
- Perform other duties as assigned.
- College Hills Elementary, 1101 Williams, College Station, TX 77840, (979) 764-5565
Assistant Principal’s Secretary
Bryan Independent School District
Bryan, TX
08.1999 - 08.2002
- Schedule appointments, meetings, and maintain calendar for assistant principal.
- Maintain weekly attendance and discipline student reports.
- Close contact with parents regarding their child’s attendance and/or discipline.
- File truancy on students and/or parents as needed.
- Enter student discipline referrals on computer.
- Maintain confidentiality of student information.
- Copy, file, fax as needed.
- Perform other duties as assigned.
- Bryan High School, 3450 Campus Dr., Bryan, TX 77802, (979) 209-2600
Receptionist
Bryan Independent School District
Bryan, TX
08.1998 - 08.1999
- Answer multi-phone lines, screen and direct calls.
- Take and relay messages.
- Provide information to callers.
- Greets visitors and direct to correct destination.
- Ensure knowledge of staff movements in and out.
- Publish The Daily Bulletin for faculty and staff.
- Receive and sort mail and deliveries.
- In constant contact with school security and administrators via walkie-talkie.
- Supervise student office aids.
- Copy, file, fax as needed.
- Perform other duties as assigned.
- Bryan High School, 3450 Campus Dr., Bryan, TX 77802, (979) 209-2600
Education
College -
Blinn College
Bryan, TX05.1997
High School -
Bryan High School
Bryan, TX05.1996
Skills
- MS Word
- Excel
- Google Calendar
- SRS
- Compass
- Howdy Class Search
- Advanced clerical knowledge
- Professional phone etiquette
- Knowledge of basic accounting principles
- Ability to use personal computer and software to develop spreadsheets and databases
- Works well under pressure
- Fast learner
- Operate copier and fax machine
- Ability to work well with others
- Completes tasks in a timely manner
Accomplishments
Awarded Paraprofessional of the Year in 2010 for College Hills Elementary
Timeline
Administrative Coordinator I
Texas A&M University
09.2024 - Current
Special Services Associate Clerk
College Station Independent School District
07.2022 - 08.2024
Special Services Lead Clerk
College Station Independent School District
08.2015 - 06.2022
HSE Safety Administrator
Schlumberger Oilfield Services
08.2011 - 04.2015
Principal’s Secretary
College Station Independent School District
08.2002 - 06.2010
Assistant Principal’s Secretary
Bryan Independent School District
08.1999 - 08.2002
Receptionist
Bryan Independent School District
08.1998 - 08.1999
College -
Blinn College
High School -
Bryan High School