Job Search Status
Open to workDesired start date: Flexible
Open To Work
Laurie Mayes
Accounting Specialist
Houston,TX
Work Preference
Summary
Dynamic accounting leader with over 20 years of progressive experience overseeing diverse accounting operations, including multi-state payroll, accounts payable/receivable, financial reporting, and internal controls for rapidly growing organizations. Proven track record of enhancing accuracy, streamlining processes, and leading teams to effectively support executive decision-making. Recognized as a trusted partner to ownership and leadership, with deep expertise in accounting system transitions, compliance, and operational efficiency. Known for meticulous attention to detail and a collaborative approach that drives team success in dynamic environments while optimizing financial processes and ensuring precise record-keeping.
Overview
22
22
years of professional experience
Work History
Accounts Payable Specialist
Scalable Press, Inc.
Indianapolis, IN
11.2021 - 02.2026
- Accounting operations & accounts payable management, payroll & tax compliance, financial operations
- Managed end-to-end accounts payable operations, including invoice intake, approval workflows, and accurate entry into QuickBooks
- Maintained detailed AP tracking and supporting documentation across QuickBooks and Google Drive to ensure audit readiness
- Processed vendor payments via ACH, wire transfers, and checks while maintaining accurate vendor records
- Reviewed and processed employee expense reports and reimbursements, ensuring policy compliance and timely payment
- Approved and managed time entries using QuickBooks Time and generated weekly payroll reports
- Processed payroll with detailed verification of hours, pay codes, allocations, and salaries
- Filed monthly, quarterly, state, and federal payroll tax filings with a focus on accuracy and compliance
- Prepared and distributed W-2 and 1099 forms and maintained 401(k) contribution tracking
- Supported company-wide transition from NetSuite to QuickBooks, assisting with data accuracy and continuity
- Researched and resolved historical discrepancies to support the closing of prior fiscal years
- Maintained daily cash flow tracking and communicated payment priorities and cash position to ownership
Accounting Consultant
Friedman Research Corporation
Austin, TX
06.2018 - 12.2021
- Supervised accounting and administrative operations, including AP/AR, general ledger, payroll taxes, benefits administration, and financial reporting
- Implemented BillQuick approval workflows for billable time and expenses, reducing discrepancies and improving client invoicing accuracy
- Developed expense and capital expenditure reports that improved fiscal accountability and supported successful government contract awards
- Created internal accounting FAQs and documentation that increased employee productivity and reduced recurring inquiries
- Integrated CPA-recommended accounting methodologies to ensure audit compliance
- Updated payroll procedures to reduce error risk and eliminate inefficiencies
Accounting Manager
SIS-TECH SOLUTIONS, LP
Houston, TX
01.2008 - 06.2017
- Promoted to oversee all accounting operations, leading five direct reports and supporting accountability for 35 staff members
- Designed and implemented improved accounting procedures, increasing invoice accuracy by 90%
- Reduced external CPA support requirements by 80% through improved internal controls and documentation
- Oversaw AR project cycles, invoicing, and collecting $600K–$1M monthly
- Enhanced billing and collections practices by establishing standardized billing deadlines across engineering teams
- Performed detailed reconciliations to resolve discrepancies across statements, ledgers, and accounts
Administrative Assistant
SIS-TECH SOLUTIONS, LP
Houston, TX
07.2004 - 12.2007
- Supported accounting operations overseeing $250K–$400K annually
- Led AR cleanup initiative, reducing aged receivables and improving cash flow by 11% per month
- Created written expense reporting procedures, accelerating reimbursements, and improving compliance
- Produced expense and capital expenditure reports to support leadership decision-making
- Designed technical training materials using Word, Visio, and Adobe for safety and compliance education
Education
Associate of Arts - General Studies
San Jacinto College Central
Pasadena, TXSkills
- Accounts Payable & Receivable
- General Ledger
- Account Reconciliation
- Financial Reporting
- Cash Flow Management
- Audit Coordination
- Multi-State Payroll
- Payroll Taxes (Federal & State)
- W 2 & 1099 Processing
- Benefits Administration
- 401(k) Administration
- QuickBooks
- NetSuite
- BillQuick
- QuickBooks Time
- Microsoft Excel, Word, Outlook
- Google Workspace
- Team Leadership
- Process Optimization
- Internal Controls
- Cross-Functional Collaboration
- Documentation & SOP Development
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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EARLY CAREER
- Executive Assistant – Cogen Cleaning Technology, Inc. (Dickinson, TX)
- Attendance Clerk – Pearland Junior High (Pearland, TX)
- Pre-Billing Quality Assurance – Rural/Metro Ambulance (Houston, TX)
- Administrative Assistant – Rural/Metro Ambulance (Houston, TX)
- Receptionist – H&M Planting Co., Inc. (Houston, TX)
Timeline
Accounts Payable Specialist
Scalable Press, Inc.
11.2021 - 02.2026
Accounting Consultant
Friedman Research Corporation
06.2018 - 12.2021
Accounting Manager
SIS-TECH SOLUTIONS, LP
01.2008 - 06.2017
Administrative Assistant
SIS-TECH SOLUTIONS, LP
07.2004 - 12.2007
Associate of Arts - General Studies
San Jacinto College Central