Laurie Regemann
Scarborough,ME
Summary
Results-driven administrative professional with over 20 years of experience in CMAR and Design-Build projects. Skilled in project setup, budgeting, subcontract management, and financial projections. Adaptable in fast-paced environments, managing multiple teams and overseeing contract compliance. Proficient in Microsoft Office Suite, Bluebeam, Primavera, Procore, and various ERP systems.
Overview
2027
2027
years of professional experience
Work History
Senior Project Specialist
Woodard & Curran
Portland, ME
01.2016 - Current
- Creation of project budgets and risk analysis reviews
- Prepared and issued project billings to ensure timely cash flow and project financial management
- Review of budgets for compliance and accuracy of charges
- Preparation and issuance of project estimates to complete
- Support project buy-out process (find prospective bidders, issue Requests for Proposals/Addendum, log-in bid responses, set-up bid leveling spreadsheet)
- Creation of subcontractor/vendor purchase orders
- Managed coordination of contract reviews to address potential risks with Risk Department to mitigate potential contractual risks
- Review subcontractor insurance/bonds for compliance with contract documents
- Recorded and tracked subcontractor payments to maintain financial accountability/retainage
- Streamlined communication and documentation by managing Requests for Information (RFI) and the submittal process.
- Develop and maintain project schedule
- Track subcontractor and client change orders/potential change orders including gathering of supporting documents and quotes
Senior Project Assistant /Project Assistant
Woodard & Curran
Portland, ME
01.2012 - 01.2016
- Support functions for two (2) Senior Vice President and two (2) Vice Presidents and Service Line Staff including calendar and travel coordination, meeting planning, correspondence and interaction with current and prospective clients
- Developed project budgets and conducted risk analysis reviews to inform decision-making
- Review of budgets for compliance and accuracy of charges
- Prepared and edited proposals and project contract documents to support project objectives
- Development of project schedule
- Coordinated follow-up from multiple project meetings, ensuring accurate documentation of minutes and actionable items
- Preparation and issuance of project billings
Field Office Management
PC Construction Company (formerly Pizzagalli Construction Company)
Portland, ME
02.2001 - 04.2012
- Supported accounting, payroll, subcontract preparation, insurance verification, and office setup for multiple projects valued between $5 and $350 million, helping maintain project readiness.
- Prepared and submitted project billings, including owner-specific billing forms and required backup documentation.
- Managed request for information and submittal tracking, improving communication and document flow.
- Maintained project document control to keep files organized and compliant throughout project lifecycle.
- Reviewed owner contract terms and compliance requirements for accuracy and alignment.
Regional Office Management
PC Construction Company (formerly Pizzagalli Construction Company)
Portland, ME
- Managed day-to-day operations of Regional Office, maintaining office structure, negotiating lease terms with the landlord, overseeing the door access card system, and supervising janitorial services to ensure operational efficiency.
- Aided in the hiring and training of new administrative employees.
- Conducted orientation for new employees, preparing paperwork and managing the E-Verify process to facilitate smooth onboarding.
- Supervised summer interns, providing guidance and support to enhance their learning experience and integration into the team.
- Processed office-related invoices to ensure timely payments.
- Maintenance and troubleshooting of office equipment, e.g. copiers, printers, internet access
- Updated registrations for 19 vehicles in the fleet to comply with regulations.
Executive Assistant
PC Construction Company (formerly Pizzagalli Construction Company)
Portland, ME
- Supported Vice President/Branch Manager with calendar and travel coordination, meeting planning, correspondence, management of confidential issues, annual budget preparation, client interactions, and special projects to facilitate operational efficiency.
- Coordinated logistics for staff training, managing all travel arrangements to ensure successful execution of training sessions.
- Reviewed overhead financial reports for budget compliance and prepared Estimates to Complete and variance reports to assist in financial oversight.
- Working with project teams to create, prepare, and distribute monthly project reports for clients
Structural Preservation Systems, Inc.
Hackensack, NJ
- Performed Office Management tasks including billings and collections, HR functions, preparation of subcontract documents, review of owner contracts for terms and compliance requirements
- Development and implementation of administrative processes and procedures
- Oversight of 3 - 4 person administrative staff including hiring, training, and schedule coordination
Education
The Pennsylvania State University
State College, PASkills
- Project budgeting
- Contract compliance
- Change order management
- Subcontractor management
- Subcontract administration
- RFI management
- Submittal tracking
- Contract closeout
- Purchase order management
- Invoicing
- Expense tracking
- Cost analysis
- Procore administration
- Proficient in Microsoft Office Suite, Procore, Bluebeam, CMiC, Deltek Vision, MS Project, Primavera, Microsoft Dynamics 365, AutoDesk Construction Cloud
- Critical thinking
- Team collaboration
Accomplishments
- Assisted emerging Service Line in developing project and administrative procedures to ensure efficient operations
- Developed an Estimate to Complete analysis spreadsheet for Design-Build Projects
- Managed over 300 subcontractors on a project including Davis-Bacon reviews, FAR and DFAR requirements, AIS and BABA compliance, insurance / bonding compliance, change orders, and subcontract flow down compliance
- Provided project support on multi-agency funded projects including required reporting
- Successfully worked remotely with multiple projects in various locations
Timeline
Senior Project Specialist
Woodard & Curran
01.2016 - Current
Senior Project Assistant /Project Assistant
Woodard & Curran
01.2012 - 01.2016
Field Office Management
PC Construction Company (formerly Pizzagalli Construction Company)
02.2001 - 04.2012
Regional Office Management
PC Construction Company (formerly Pizzagalli Construction Company)
Executive Assistant
PC Construction Company (formerly Pizzagalli Construction Company)
Structural Preservation Systems, Inc.
The Pennsylvania State University