LAVONE WELLMAN
Capitol Heights,MD
Summary
Professional and versatile contract administrator with over 20 years of experience and learned qualifications in performing services and tasks within the construction and transportation industry. My career includes project management, logistics coordination, construction accounting, document control, contract administration, as well as providing customer service to an employer and their clients with integrity, satisfaction, and excellence.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Freelance Office Administrator
09.2020
- Provided office organization and support to small businesses (when requested)
Logistics Coordinator
Christman Company
10.2019 - 08.2020
- Committed to a supportive and productive working relationship with vendors, CCJV, AOC, US Capitol Police, and other departments
- Organized delivery forecast reports for specific third-party and out-of-state manufactured and specialty products and materials for deliveries to the project at the Cannon House Office Building at Capitol Hill
- Worked with existing transportation suppliers on optimal delivery rate and routing; monitored deliveries and ensured customer satisfaction
- Responsible for the preparation of appropriate and accurate logistics reports for upper management, and for maintaining accurate logs of all transportation and goods
- Provided overall management coordination of project operations and planning of a variety of tasks; scheduled stakeholders meetings to review expenditures from contractors, scheduled QA inspections for work performed by the planning team
- Assistant to Sr
- Project Manager, Safety Director, and Site Superintendent.
Project Coordinator
Jones Lang LaSalle
04.2019 - 08.2019
- Performed duties as project engineer on the decommissioning of the Department of Homeland Security located at Nebraska Avenue, NW, Washington, DC; monitoring onsite contractors, maintain daily work log, and record daily progress via photos
- Maintained and monitored workforce of subcontractors, technical and furniture installers, vendors, and movers
- Prioritized, approved, and executed requests with the benefit of relevant details and visual planning tools to accommodate employees from and to their new assigned office seating
- Reviewed and strategized with the Archibus team on how space is allocated across divisions, departments, buildings, and campuses; compared spaces to identify vacancies, and spot where space is needed most.
Project Engineer
HITT Contracting
02.2019 - 03.2019
- Monitored compliance regulations to applicable codes, practices, QA/QC policies, performance standards and specifications
- Restructured and coordinated projects by organization and description, specifications, lot parcels, permit status, addenda, and blueprint alterations
- Forecasted project costs and obtained executive approval to administer payments for expenditures and construction payments to contractors
- Generated project status reports by collecting, analyzing, and summarizing information and trends; recommending actions
- Records management of inventory of stored products, reports of pending RFIs, project accountability status by complying with federal and state regulations
- Reviewed engineering deliverables and initiated appropriate corrective actions.
Executive Administrator
Hayat Brown, LLC
06.2018 - 11.2018
- Primary point of contact between government and federal agencies, prime contractors, and vendors
- Provided administrative support to electronically update/record potential bid organization, posted joint-venture project and task order information, revised project log with status of completion phases in excel, revised resumes for government Form SF330, scheduled meetings and appointments in Outlook, and prepared RFQs proposal submissions
- Developed an efficient organized filing system for both paper and electronic records in SharePoint
- Liaison for DC Department of General Services and DC Public Schools for the communication with school officials regarding comprehension and necessity of the facility condition assessment questionnaire
- Responded to requests, feedback, and queries quickly and professionally via phone and email.
Office Manager Residential Division
Bates Trucking
02.2018 - 04.2018
- Achieved a favorable and trustworthy interpersonal relationship with residents and commercial clients
- Ability to communicate effectively with clients, vendors, employees, and management
- Created weekly reports for management’s review of daily route misses, accrued fines; and Drivers Vehicle Inspection Reports to identify mechanical malfunctions and submit for repairs.
Project Coordinator
RMF Engineering c/o ERG/EPA
05.2017 - 08.2017
- Maintained project schedule by monitoring project progress; coordinating activities; resolving problems
- Scheduled and coordinated meetings, transcribed, and distributed minutes for FMSA Team and GSA to reevaluate timelines and phases of construction of new Conference and Training Center
- Researched past contracts using SAP system to ensure all supporting documents were included and approved prior to close-out
- Uploaded and retained demolition photos of construction phases of the new Conference and Training Center
- Scheduled meetings with vendors and manufacturers via phone to discuss contract renegotiations on quantities, shipment coordination, delivery dates, and installation costs; also renegotiated contracts based on products that have been discontinued or out of stock
- Performed records management updates within SAP system to collect, analyze, and summarize information to show cost analysis prior to purchasing MEP equipment, security devices and construction materials costs for restoration projects.
Administrative Assistant
Prince George’s County Government, Office of Central Services
11.2016 - 05.2017
- Assisted in subproject planning, budgeting, subcontractor selection and quality assurance efforts
- Supported the project manager by monitoring the subcontractor's daily progress and entered daily reports into project tracking database
- Maintained schedule updates on daily progress, pre-construction meetings, and distribution construction updated on unresolved matters
- Controlled project costs by approving expenditures; administering contractor contracts, analyzed, and approved pay apps to confirm accuracy
- Prepared agreement contracts to discuss with either the vendor or manufacture to plan out and negotiate cost-effectiveness with quantities of a product, choices of the selection of items, the duration of the manufacturing of the product, service delivery (local and long-distance), installation costs, inclusions and exclusions of fees, taxes and applicable discounts for being a loyal or new customer
- Prepared project status reports using SAP system to collect, analyze, and summarize information to show cost analysis prior to purchasing MEP equipment, security devices and construction materials costs for restoration projects
- Utilized SAP to process invoices, input credit card reconciliations, revised/add change orders and submit requests for office equipment and other necessities as needed.
Project Coordinator
Winchester Homes, Inc.
06.2014 - 11.2016
- Manipulated subcontractor agreements to contain inclusions, exclusions, and specific clauses to the scope of work for additional projects; recorded and research the status of WSSC permits; managed county MEP permit status to ensure compliance and expedition
- Reviewed, adjusted, and approved subcontractors’ pay applications approved for payment
- Designed and customized SharePoint project files for the Cabin Branch project estimated at $35 million; managed construction payments, materials, and delivery coordination on general and subcontractor stages of completion; monitored status of county permits, compiled weekly technical/ progress reports to establish project timelines and defined the scope and commercial risks
- Awarded reimbursement funds more than $7 Million from WSSC Construction Compliance Division for audited projects being accurate and concise and received credit payments for five (5) WSSC audit-approved construction projects
- Executed amendments to subcontractor contracts to discuss with either the vendor or manufacturer to plan out and negotiate cost-effectiveness with quantities of a product; records management for selection of items, the duration of the manufacturing of the product, service delivery (local and long-distance), installation costs, inclusions and exclusions of fees, taxes and applicable discounts for being a loyal or new customer.
Assistant Estimator
Civil Construction, LLC
04.2005 - 06.2013
- Collaborated with MBE, WBE, SBR, LSBE on subcontracts to achieve project goals and troubleshoot issues that impeded completion of the project
- Managed and enforced wage rate provisions under all awarded contracts
- Succeeded with the achievement to obtain awarded construction/water main projects more than $35 million
- Developed project log using SharePoint to coordinate contract progress on multiple projects
- Implemented records management folders to maintain updates and status on POs, COs, TOs, RFIs, submittals; and project close-outs; designed an excel workbook to track all awarded projects and organization
- Streamlined records management database to manipulate bid specs and associated documents, design presentations for potential JVs, research and cost analysis, updated reports, summarized status reports for construction phases; generated worksheets for statistical reports, bid analysis, financial updates, SOW and commercial risks.
Education
Some College - Business Administration And Management
St. Mary’s College
St. Mary’s City, MDSkills
- Communication
- Teamwork
- Analytical and Troubleshooter
- Creative
- Adaptable
- Negotiation Skills
- SAP Procurement
- Procore
- JD Edwards
- Bluebeam
- Acrobat Adobe DC Pro
- SharePoint
- Records Management
- Archibus
- Read Blueprints
- Report Preparation
- Event Coordination
- File Maintenance
- Project Management
- Database Entry
- Bookkeeping
- Administrative Support
- Spreadsheet Development
- Business Administration
- Word Processing
- Office Supply Management
- Telephone Reception
- Meeting Coordination
- Human Resources
- Billing Oversight
- Mail Handling
- Document Scanning
- Customer Engagement
- Payroll Administration
- Scheduling
- Operations Management
- Travel Coordination
- Expense Reporting
- Billing and Coding
- Typing Number Words Per Minute
- Strategic Planning
- Inbound Phone Call Handling
- Schedule and Calendar Management
- Booking Travel
- Processing Expenses
- File Organization
- Office Administration
- Office Management
- Supply Inventory
- Ethics-Focused
- Time Management
- Inventory Management
- Budget Support
- Managing Office Supply Inventory
- Mail Routing
- Customer Relationship Management (CRM)
- Leadership and Supervision
- Financial Services Support
- Business Correspondence
Certification
- Certified Job Title, Company Name - Timeframe
- Area of certification Training - Timeframe
Timeline
Freelance Office Administrator
09.2020
Logistics Coordinator
Christman Company
10.2019 - 08.2020
Project Coordinator
Jones Lang LaSalle
04.2019 - 08.2019
Project Engineer
HITT Contracting
02.2019 - 03.2019
Executive Administrator
Hayat Brown, LLC
06.2018 - 11.2018
Office Manager Residential Division
Bates Trucking
02.2018 - 04.2018
Project Coordinator
RMF Engineering c/o ERG/EPA
05.2017 - 08.2017
Administrative Assistant
Prince George’s County Government, Office of Central Services
11.2016 - 05.2017
Project Coordinator
Winchester Homes, Inc.
06.2014 - 11.2016
Assistant Estimator
Civil Construction, LLC
04.2005 - 06.2013
Some College - Business Administration And Management
St. Mary’s College