LEANDREA PROCTOR
Houston,TX
Summary
Experienced Document Control/Records Management Specialist that have devised several innovative ways to secure and organize critical documents. Adapt at special projects, while working with management to secure special documentation and utilizing technology to keep documents secure. In addition to bringing forth the ability to synthesize quantitative information.
Overview
12
12
years of professional experience
Work History
Engineering Records Administrator
Energy Transfer
Houston, TX
06.2024 - Current
- Assists with the verifying documents are in accordance with applicable state and federal regulations governing business operations
- Ensure that field locations record keeping procedures and helps monitor and maintain established standards regarding the company’s policy
- Scan and index corporate records and documentation into the document management system
- Provide research assistance in obtaining drawings and documents as requested for internal and external clients
QA Document Reviewer
U.S. Bolt
Houston, TX
08.2023 - 06.2024
- Building and collating all necessary Quality Documentation to review MRB (Manufacturing Record Book) accurately and quickly, confirming material traceability of equipment for repair and refurbishment
- Establishing and improving Quality documentation processes approval, including supporting move to digital work packets and paperless records
- Supporting internal audit program and RCA activities as necessary
- Scanning, storage, archiving and retrieval of quality documents
- Upload approved and processed MRB’s to the clients portals
- Complying and actively supporting company, Quality, HSE and Integrity policies
Engineering Project Administrator
Airswift/Dow Chemical
Houston, TX
04.2023 - 07.2023
- Archived, recorded and filed incoming hard or electronic copies of drawings
- Indexed, scanned, printed and filed incoming hard copies of drawings
- Uploaded Contractor and Vendor document deliverable information into Adept to align with the relevant Master Document Register
- Process incoming and outgoing transmittals from Suppliers and distribute documentation per the project and Client department requirements with attention to detail and accuracy to the project team
- Ensured all management system documentation is the current version and easily accessible
- Recorded, checked and tracked all incoming and outgoing project documents
- Populate the required metadata fields to commensurate with document uploads
- Processed and recorded incoming and outgoing vendor data and engineering drawings
- Maintained document logs for correspondence
Records Analyst
Winston & Strawn
Houston, TX
06.2022 - 05.2023
- Utilized department reporting tools to perform routine file audits, identify trends in file activity histories, create, maintain, and edit client files and identify opportunities to clean up bad legacy data in records systems as needed
- Executed processes to ensure compliance with records policies and procedures, through the development of reporting packages and dashboards, follow-up and escalation of issues, administration of quality programs
- Responsible for maintaining the records management software and databases, ensuring data integrity and confidentiality
- Processed, filed, and organized records according to company specifications in both electronic and physical filing systems, which may include indexing records, identifying record metadata, using Adobe to combine and rotate pages, etc.
- Maintained records classification and retention schedules to ensure consistent and effective categorization of records
Pipeline Data Analyst
Abrams Technical Kinder Morgan
Houston, TX
07.2021 - 06.2022
- Completed in-depth technical review and organization of engineering documentation for natural gas Project Closure Packages, including drawings, bills of material, fabrications, purchase orders, MTR material certifications, NDE Reader Sheets, pressure test reports, qualifications, etc.
- Performed in-depth comparative analysis of engineering documents by clearly and concisely identifying potential data anomalies and resolved discrepancies
- Correlated engineering documentation in Project Closure Packages to ensure full material traceability, full weld traceability, verification of all required qualifications, and accuracy on all documentation
Customer Service/Document Control
Dagen Personnel-Occidental Petroleum
Houston, TX
10.2016 - 03.2020
- Updated client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques
- Coordinate and facilitated the workflow of the Information Governance records
- Provide customer service when fulfilling records requests
- Provided metrics to supervisor for the team’s performance
- De-Duped 150 well logs per day to generate adequate shelf spacing
- Assisted customers by providing records management database enactment, problem resolution, and assistance in locating well logs and well files
- Indexed well log data into the Insight document management system
- Assisted Engineers in properly archiving and storing critical files
- Processed and indexed easements, agreements and permits for the Real Estate departments
- Delivered and processed contractor documents to the appropriate reviewer for group check and tracked group check folders
- Scanned and reviewed document images and captured data to ensure proper quality of images
- Prepared boxes and labels and arrange for storage space of hard copy documents
Litigation Records/Information Management Specialist
Primary Services/Chevron
Houston, TX
09.2014 - 09.2015
- Supported the Litigation, I. P. and Midstream departments with records management; created and maintained binders for depositions subpoenas, correspondences, pleadings discoveries and other various office duties assigned
- Accessed, compiled and issued requested records and information using Team Connect, Times and Documentum
- Managed, processed and filed all electronic filings and U.S. Patent and Trademark Office publications for Intellectual Property
- Prepared clients’ files, organized records, located and retrieved requested legal documents
- Prepared correspondence, pleadings, subpoena, due diligence, and discovery legal binders
- Scanned, copied, sorted and distributed mail to staff, delivered packages and assisted with special events
- Created, processed and maintained records within the file room
- Assisted with office services with scanning, copying and processed incoming and outgoing mail
- Actively assisted human resources with tracking, maintaining and verifying employee attendance
Document Control Specialist
Access Science/ExxonMobil
Houston, TX
11.2013 - 08.2014
- Coordinated the interaction between engineering, operations, and other departments to ensure appropriate revisions concerning agreements, indexed records, and right of way documents
- Ensured that high-quality standards were maintained for all scanned and indexed
- Researched the Enerdeq well data system to locate accurate API numbers for well logs
- Work with Project teams to collect and process project records and resolve any discrepancies identified
Education
Business Management -
Houston Community College
Skills
- Analyzing drawings
- GIS Systems
- Surveys
- Red-Line Mark-Ups
- Material Documentation Typing
- Data Entry
- 10-Key
- Microsoft Word
- PowerPoint
- Access
- Excel
- Outlook
- SharePoint
- SAP
- Documentum
- TEAM Connect
- TIMES
- Legal Key
- Insight
- I-Manage
- Adept
- Aderant Total Office- (ATO)
- ISNetworld
- FileShare
- NetDocs
- Abacus
- FileNet
- Adobe
- Order Docs
- FMP
- PCTS
- Project Pulse
- GMAP
- Global Shop
- Administrative skills
- Document management
Timeline
Engineering Records Administrator
Energy Transfer
06.2024 - Current
QA Document Reviewer
U.S. Bolt
08.2023 - 06.2024
Engineering Project Administrator
Airswift/Dow Chemical
04.2023 - 07.2023
Records Analyst
Winston & Strawn
06.2022 - 05.2023
Pipeline Data Analyst
Abrams Technical Kinder Morgan
07.2021 - 06.2022
Customer Service/Document Control
Dagen Personnel-Occidental Petroleum
10.2016 - 03.2020
Litigation Records/Information Management Specialist
Primary Services/Chevron
09.2014 - 09.2015
Document Control Specialist
Access Science/ExxonMobil
11.2013 - 08.2014
Business Management -
Houston Community College