Lesley Farner
Noblesville,IN
Summary
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
OPENLANE
Carmel, IN
03.2017 - Current
- Supported Roles Included but Not Limited to: CEO, COO's, EVP's, VP's, Directors, International Directors, Tech Teams, Operations Teams, Executive Committees
- Handled incoming correspondence, screening and directing messages as needed.
- Prepared meeting agendas and materials, facilitating smooth and productive discussions.
- Managed daily schedules for executives, ensuring all appointments were organized and prioritized.
- Assisted in the preparation of reports and presentations, supporting executives in decision-making.
- Coordinated travel arrangements, handling logistics for trips and itinerary planning.
- Liaised with internal and external stakeholders, fostering communication and collaboration.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for [Number] executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Managed travel itineraries and logistics for accommodations for over [Number] employees.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Managed executives' complex and frequently changing travel arrangements and coordinated pre-planning of trips.
- Provided exceptional customer service when representing company interests during interactions with external partners and stakeholders.
- Increased team collaboration by organizing regular departmental meetings, distributing agendas, and recording minutes for future reference.
- Handled scheduling and logistics planning for conferences and monthly meetings.
Patent Paralegal
Barnes & Thornburg
Indianapolis, IN
01.2014 - 03.2017
- Streamlined internal workflows for greater efficiency in managing large volumes of active patent matters from inception to grant or discontinuation stages.
- Managed timely payment of annuities and other fees associated with ongoing patent maintenance, ensuring continued protection for intellectual property assets.
- Promoted seamless international patent filing through proficient coordination with foreign associates regarding necessary documentation requirements and deadlines.
Legal Assistant
Barnes & Thornburg
Indianapolis, IN
08.2005 - 01.2014
- Handled incoming and outgoing correspondence for streamlined communication.
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
- Prepared drafts of forms, letters and agreements for legal staff use.
- Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
- Scheduled and coordinated meetings between legal teams and clients.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Increased productivity by anticipating attorney needs and providing proactive support in various administrative tasks.
Law Clerk
Tanzola & Sorbara LLP
Toronto, Ontario, Canada
04.2001 - 04.2003
- Managed case files by maintaining organized records for attorneys.
- Scheduled meetings for attorneys and clients to facilitate discussions.
- Created and prepared legal drafts by organizing and assembling information for legal documents and forms.
- Participated in client meetings alongside supervising attorneys, gaining valuable exposure to diverse areas of practice within the firm.
- Managed administrative duties such as filing documents, scheduling meetings and tracking case statuses.
Education
Law Clerk - Legal Studies
Humber College
Toronto, Ontario, Canada06-2001
Skills
- Process improvement strategies
- Collaborative Relationship Building
- Calendar management proficiency (Super Power)
- Meticulous attention to detail
- Executive support expertise
- Effective Organizational Skills
- Adaptable to change
- Research and analysis
Certification
- Notary Public - Indiana Secretary of State.
Timeline
Senior Executive Assistant
OPENLANE
03.2017 - Current
Patent Paralegal
Barnes & Thornburg
01.2014 - 03.2017
Legal Assistant
Barnes & Thornburg
08.2005 - 01.2014
Law Clerk
Tanzola & Sorbara LLP
04.2001 - 04.2003
Law Clerk - Legal Studies
Humber College