LESLIE WHIDDON

Fixed Capital Outlay (FCO) Contract Management, Administration & Oversight

• Perform advanced professional work in the development, oversight, and administration of multiple Facility Construction & Oversight (FCO) and asset maintenance contracts, including multimillion‑dollar performance‑based agreements.
• Review, monitor, and coordinate all phases of contract preparation, scheduling, execution, and compliance, ensuring alignment with FDOT standards, state statutes, and departmental policies.
• Administer all contract requirements including Asset Maintenance Monitoring Plans, MRP scoring, retainage, penalties, and pay adjustments.
• Monitor assigned projects to validate adherence to contract documents, technical specifications, and quality assurance plans, conducting routine field inspections and performance audits.
• Ensure timely encumbrance and expenditure of funds within fiscal year deadlines.
• Prepare scopes of work, cost estimates, and specifications for new contracts, amendments, and renewals.
• Collaborate with District Procurement to develop solicitations (ITBs, RFPs, RFQs), evaluate contractor proposals, and serve on Technical Review Committees.
• Oversee contract budgets, financial forecasts, invoices, payment packets, and corrective pay adjustments to ensure accountability and efficient use of state resources.
• Manage and approve contracts exceeding $35,000 per transaction; maintain compliance with financial disclosure requirements (Section 112.3145, F.S.).
• Serve as the primary liaison for contractors, consultants, and internal FDOT teams, providing day‑to‑day coordination, issue resolution, and communication regarding contract performance.
• Coordinate with the State Maintenance Office, Department of Corrections, District Maintenance, and District Construction Units to support seamless implementation of the Maintenance Contract Program.
• Review and approve lane closure requests, project impacts, and contractor work plans; ensure projects are coordinated within the limits of Asset Maintenance contract areas.
• Maintain detailed contract documentation, including compliance reports, correspondence, audit results, performance logs, and quality assurance records.
• Address non‑compliance issues, develop corrective action plans, draft responses to Quality Assessment Reviews, and support DRB (Disputes Review Board) processes.
• Prepared and delivered reports to District and Central Office leadership with recommendations for program improvements and policy clarification.
• Provide training, direction, and technical assistance to contract support staff and field personnel on contract requirements, compliance standards, and FDOT procedures.
• Participate in statewide contract meetings, representing the district and addressing issues related to contract administration, performance, and policy interpretation.
• Implemented process improvements that enhanced transparency, efficiency, quality, and customer service in contract operations.

• Manages the overall administrative functions of the Office.
• Plans, coordinates, and organizes work assignments and projects.
• Coordinated personnel actions, including hiring packages and performance evaluations.
• Ensured confidentiality of sensitive information across all operations.
• Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.
• Supervised employees by effectively communicating, motivating, training, evaluating, and directing work to achieve departmental objectives.
• Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
• Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.
• Managed District Maintenance Operating Budget, overseeing expenses, OCO, contracted services, and TME to ensure financial compliance.
• Monitored the Operations Operating Budget for the Director of Transportation Operations.
• Participated in and supported administrative and special events committees, including Safety Coordination, New Employee Orientation, and Awards and Recognition.
• Coordinated and scheduled conferences and meetings for office/section, ensuring efficient use of time and resources.
• Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Performs special assignments, research, and report preparation.

• Receives, inputs, assigns, and activates new contracts in SiteManager.
• Verifies contract terms and corrects discrepancies.
• Coordinates and cooperates with Procurement and Final Estimates.
• Tracked and maintained information in District Construction database for payments issued by supplemental agreements, unilateral payments, work orders, change orders, and other payment documentation.
• Acts as a liaison with the Federal Highway Administration in determining participation or non-participation on projects.
• Compiles information gathered into report and provides report with details to the District Construction Engineer.
• Reviews contract modification changes for accuracy, including construction plans and specifications.
• Provided technical assistance to project specialists and engineers on documentation practices for supplemental agreements, unilateral payments, work orders, and change orders.
• To ensure the terms of all payment documentation is in the best interest of the Department and complies with all procedures, specifications, and statutory requirements.
• Serves as contract modification team leader for District Construction and its outlying Resident Offices.
• Provides technical assistance on setting contract time and the production of contract time form, which is submitted to the district specifications office.
• Conducted Quality Assurance Reviews on construction and consultant personnel to ensure accuracy of contract modification changes.

• Stored construction documents in the Electronic Document Management System (EDMS) for easy retrieval.
• Perform attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office.
• Retrieved documents, either hard copy or EDMS, from proper authority.
• Organized and maintained filing systems, including records filing, retention, off-site storage, destruction, public records requests, motor vehicle logs, cellular phone bills, and property inventory tracking (PMRS) to ensure compliance with department procedures.
• Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
• Active P-Card Holder - Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges In WORKS.
• Use of software applications, databases, and office equipment to accomplish assigned tasks including Microsoft Office, Excel, Access, EDMS, SiteManager, People First, My Florida Market Place, Works.
• Prepared personnel actions, including recruitment, selection, classification packages, and performance evaluations, to support HR processes.
• Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements.
• Monitored and updated knowledge on current Human Resources procedures and policies to ensure compliance.
• Assist Supervisor with reviewing/tracking the vacancy report and current budget.
• Create/make revisions and post emergency contact spreadsheets.
• Maintain monthly motor vehicle logs including data entry into Motorlog system.
• Records operator of vehicle and files any signed gas receipts for each vehicle in the log.
• Facilitated Legal Office records requests by efficiently locating and retrieving documents in EDMS.
• Assist Consultant CEI Manager with logging/tracking facility locates and invoice approvals.
• Assist Construction Services Manager with project activation and tracking via SiteManager.

• Provide support in the annual inventory process by locating and scanning assigned property and equipment.
• Reviewed and distributed incoming and outgoing mail daily to ensure timely delivery.
• Performed timekeeping duties and provided administrative support to staff.
• Active P-Card Holder - Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in FLAIR.
• Utilized various software applications and office equipment daily to complete administrative tasks efficiently.
• Create/make revisions and post emergency contact spreadsheets.
• Facilitated Legal Office records requests by locating and retrieving documents in EDMS efficiently.
• Maintained organized filing systems for records, retention, off-site storage, destruction, and Public Records requests across various management systems.
• Perform the Electronic Document Management System (EDMS) storage of construction documentation to include daily attribution of notice to owners, certificates of liability, compliance documents and QA/QC documents.
• Assist District Construction Training Administrator in gathering, organizing, inputting and disseminating training information for/to staff.
• Assist Consultant CEI Manager with logging/tracking facility locates and invoice approvals.
• Assist Construction Services Manager with project activation and tracking via SiteManager.

• Perform administrative duties that may include, but are not limited to, ad hoc reports, payroll, personnel HR processing, maintaining local personnel, credentialing, health & safety and training files, etc., in accordance with Company policies.
• Coordinate new hire processing with appropriate Corporate staff.
• Facilitated communication with Corporate office and other sites on workers comp, FMLA, career development, and benefits issues.
• Ensure payroll hours for the facility are entered appropriately using the timekeeping system and following all company policies and procedures regarding payroll, if applicable.
• Follow up with employees who may have timekeeping exceptions, or other reimbursements (travel expense).
• Completed all assigned tasks within established deadlines.
• Managed weekly ordering, stocking, and maintenance of medical and office supply inventory, including PRIDE.
• Generating PO's, invoices and payment agreements.
• Strong organizational skills and ability to multitask.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Ensure compliance with all facility and Company policies, Federal and State laws, regulations, and guidelines including HIPAA.
• Understand and adhere to safety and security rules and regulations of the institution.
• Adapted to departmental needs by taking on additional responsibilities as required.

• Maintains offender health records: retrieves health records for scheduled appointments; files offender health data upon receipt; initiates records for new or transferred intakes.
• Distributed reports and health services information to appropriate healthcare staff, facilitating timely follow-up on outstanding reports from on-site and off-site services.
• Follows all related federal, state and client policies, regulations to maintain and ensure confidentiality of health record information.
• Compiled monthly statistical data and provided to health unit manager to inform decision-making.
• Operates computer systems, entering and retrieving data, reports as required by the client.
• Performs duties and responsibilities while following facility policies to maintain safety and security and promote a positive, collaborative relationship.
• Assisted with administrative tasks to enhance healthcare operations.
• Ordered forms and other necessary health record supplies.

• Maintains offender health records: retrieves health records for scheduled appointments; files offender health data upon receipt; initiates records for new or transferred intakes.
• Distributed reports and health services information to healthcare staff, ensuring timely follow-up on outstanding reports from on-site and off-site services.
• Follows all related federal, state and client policies, regulations to maintain and ensure confidentiality of health record information.
• Compiled and submitted monthly statistical data to health unit manager, facilitating informed decision-making.
• Requests or orders forms and other necessary health record supplies when needed.
• Operates computer systems, entering and retrieving data, reports as required by the client.
• Performs duties and responsibilities while following facility policies to maintain safety and security and promote a positive, collaborative relationship.
• Supported healthcare operations by assisting with administrative tasks, contributing to overall efficiency.

• Facilitated sales of new products and policies through proactive customer engagement.
• Empowered customers to make informed buying decisions by providing comprehensive information.
• Understand the company's insurance policies and products and be able to tell whether a policy covers a type of loss or not.
• Analyze customers' complaints and recommend solutions.
• Maintain strong clientele relationships with customers.
• Collected payments and processed transactions efficiently to maintain financial accuracy.
• Receive reports of claims and communicate reports of investigations to the clients.