Open To Work
LIANN LYONS
Ft. Edward,NY
Work Preference
Summary
Detail-oriented administrative professional with extensive experience in municipal government and public-facing operations. Known for revamping recordkeeping workflows and enhancing compliance with state regulations, ensuring precision and accessibility in documentation while maintaining a calm and professional demeanor in high-pressure situations.
Overview
25
25
years of professional experience
Work History
Court Clerk
Town of Kingsbury
08.2025 - Current
- Revamped court office operations, enhancing filing systems and case processing procedures.
- Redesigned and implemented an organized filing and case management system for improved document accuracy.
- Facilitated communication between public attorneys, local police departments, and supporting agencies.
- Processed new case filings for traffic citations, misdemeanor charges, and ordinance violations.
- Prepared and distributed hearing notices, summons, and court orders to relevant parties.
- Collected and reconciled fine payments along with court costs efficiently.
- Maintained compliance with state records retention schedules while responding to public records requests.
- Served as primary contact for inquiries regarding case status and court procedures without providing legal advice.
Church Administrator / Church Secretary
New Hope Community Church
2018 - 2025
- Processed and maintained payroll records using Paychex and Timestation.
- Managed payroll tax documentation, vendor accounts, employee benefits, and year-end statements.
- Participated in budget meetings, documenting proceedings and preparing monthly financial reports for leadership review.
- Handled accounts payable, monthly bank reconciliations, credit card entries, and contribution processing.
- Maintained financial software and tracked cash flow effectively.
- Oversaw e-giving systems to ensure data integrity and generate compliance reports.
- Designed visually cohesive graphics and communication materials using Canva to support branding consistency.
- Managed a 15,000 sq. ft. facility by coordinating maintenance, vendor relations, and supply deliveries.
Clerk/Treasurer
Village of Fort Edward
2016 - 2018
- Administered $2 million annual budget across village departments, including public works, police, and water.
- Managed financial operations for multiple accounts and both short- and long-term debt.
- Provided accurate financial data to village board of trustees for effective budget development.
- Processed monthly invoices and payments prior to audits, ensuring timely fund transmission.
- Maintained precise financial postings and records to support transparency and accountability.
Deputy Clerk
Village of Fort Edward
2008 - 2016
- Administered village tax and water rent billing for 1,300+ accounts, including data entry and billing collection.
- Maintained official village records, including minutes, oaths of office, and local legislation.
- Oversaw payroll processing and direct deposit setup, ensuring accurate financial reporting.
- Modernized financial records and office systems to comply with NYS records retention laws.
- Prepared monthly village board meeting agendas, resolutions, and financial reports for effective decision-making.
- Served as primary liaison between residents and village board to address concerns.
- Directed grant administration, collaborating with engineers and contractors to ensure compliance with documentation requirements.
Planning Board & Zoning Board Clerk
Village of Fort Edward
2007 - 2018
- Facilitated applicant navigation through application processes, collaborating with code enforcement officer and village attorney.
- Coordinated meetings with public notifications, material distribution, and applicant communications.
- Recorded official meeting minutes and collaborated with board chairman to ensure adherence to procedures.
- Maintained accurate minutes and case files for each board meeting.
- Processed incoming mail and documents for Fort Edward administration.
- Addressed resident inquiries regarding services and programs available.
- Scheduled and coordinated community events and meetings effectively.
- Prepared reports and documentation for internal use and public dissemination.
Education
Associate of Arts -
SUNY Adirondack
Queensbury, NY01-1995
Skills
- Records & case filing system design; document preparation and quality review
- Official recordkeeping and NYS records retention compliance
- Public notice publication & open meetings law compliance
- Payroll processing and accounts payable/receivable
- Cash receipts, daily balancing & bank reconciliation
- Billing, collections & fine/court cost processing
- Budget development, financial reporting & grant administration
- Public, attorney & law enforcement liaison; in-person, phone & written communication
- Meeting and docket administration, including oath administration
- Microsoft Office, Canva, Paychex, TimeStation & e-Giving platforms
- Notary Public (Washington County, NY) & NYS Governmental Accounting Certification
Certification
- NYS Court Clerk Certification 2025
- Notary Public Commission — Washington County, NY (exp. 2028)
- NYS Local Government & School Accountability — Governmental Accounting, 2017
- Associate of Arts — SUNY Adirondack, 1992–1995
Timeline
Court Clerk
Town of Kingsbury
08.2025 - Current
Associate of Arts -
SUNY Adirondack
Church Administrator / Church Secretary
New Hope Community Church
2018 - 2025
Clerk/Treasurer
Village of Fort Edward
2016 - 2018
Deputy Clerk
Village of Fort Edward
2008 - 2016
Planning Board & Zoning Board Clerk
Village of Fort Edward
2007 - 2018
Core Qualifications
- Court & Municipal Records Management — Filing system redesign, official recordkeeping, and document accuracy under NYS records retention compliance
- Fiscal & Accounts Administration — Payroll, accounts payable/receivable, reconciliation, and billing/collections, including fine and court cost processing
- Budget & Grant Compliance — Budget development support, financial reporting, and grant administration documentation
- Public & Inter-Agency Liaison — Primary point of contact for the public, attorneys, police departments, and supporting agencies, exercising sound judgment on appropriate scope of guidance
- Meeting & Docket Administration — Agenda preparation, minute-taking, procedural compliance, and administering oaths
- Regulatory Compliance — Public notice publication and open meetings law adherence