Liesel Jubelius

- Provide ad hoc support to the Facility managers.

- Payroll including tracking time for maintenance staff.

- Handle Senior vice President calendar and meeting request.

- Construction project management - payment of invoices and allocation.

- Managing utilities for the assorted properties and tenants.

- Monthly reports which include maintenance and time analysis.

- Working with municipalities facilitating permits and inspections.

- Moving commercial tenants in/out.

- Coordinate and promote food trucks weekly in the summer for tenants.

- Schedule and confirm meetings, mortgage and appraisal walk throughs.

• Office Administration
• Client Services
• Accounts Payable (AP) for IFE Americas
• Accounts Receivable (AR) for IFE Americas
• Manage AR and AP for Company Caillau
• Pay bills online via bank - ACH or Bill pay
• Make deposits daily / weekly
• Manage utilities
• Manage filing system
• Full involvement in supporting Caillau Audit
• Management representative for ISO 9001
• Sending out monthly commission reports to Sales representatives
• Daily invoicing for IFE Americas and Caillau and emailing to customers
• Assisting with shipments; Fedex; UPS; booking various trucking companies

• Scheduling and coordinating freight for Novi prototype shop
• Arrange airfreight shipments for plants and the Engineering department
• Scheduling shipments and obtaining documents to Laredo for the Mexico plant
• Assistance with US/Canadian customs clearance codes
• Providing HTS codes to all plants for import / export shipments
• Contacting suppliers for mill certificate / documentations for clearances
• Extracting data from SAP and engineering database for trade compliance for data analysis
• Manage FedEx account payments for all plants
• Code and approve payments of air and road freight shipments

• Leading / Manage the export administration department - Sub Saharan Africa
• Manage and assign the workload with the customer / country portfolio per team
• Ensure interface with Sales and other operations functions (market demand; logistics; sales)
• Manage and ensure orders are entered into SAP in a timely manner
• Ensure shortages are escalated to market demand planners
• Identify risk and resolution for admin/shipping constraints
• Control stock holding levels and meet customer demand
• Ensure controls are in place to minimize penalty costs & demurrage
• Manage the administration of business support points in Export zones
• Project management: set-up of new BSP's
• Establish standard operating procedures per country
• Setting of operations service parameters and regular review with freight forwarders, transport providers; inspection companies; plants and insurance companies
• Monitor KPI's and MDT targets for export admin
• Create and update country import date sheets with changes in country legislation
• Define and review logistics routing to various countries
• Manage Imports containers arriving into South Africa (worldwide)
• Set-up new agents to provide service from SA ports to JHB w/house
• Manage inventory control and supply to all Conti branch hubs
• Arrange transport / rail and truck and negotiate contracts
• Manage shipping / transport costs
• Optimize supply chain for South Africa

• Monitoring all finance / costing / budget figures in SAP on a monthly basis
• Monthly invoicing and internal billing
• Obtaining / negotiating ocean freight rates with forwarding agents / shipping lines monthly
• Budget preparation
• Manage expenditure and monitor monthly office costs
• Financial reports to head office weekly / monthly
• Ensure daily operational requirements are met for all SA customers
• Weekly export / import planning from Asia / Europe / West Africa
• Loading of customer orders weekly for all SA customers
• Manage the movement of bins / planning of deliveries from warehouse to all customers
• Oversee admin management, payments, systems and controls
• Petty cash
• VAT returns
• Update monthly fuel / shipping pricing in SAP

• Monitor orders are loaded weekly to ensure releases are sent to suppliers on time
• Monitor step charts for increases / decreases and inform relevant departments/suppliers accordingly
• Schedule and plan weekly production based on customer demand
• Monitor production lines to meet sales budgets on a weekly / daily basis
• Assist Planning department on all new projects re lead-time, shipment terms and costing
• Participate in new product introductions and maintain knowledge of product changes
• Compile Logistic value stream map for new customers
• Oversee import and export routes for material and complete products to customers
• Ensure that containers are booked and delivered on time
• Ensure freight forwarders update and send necessary shipping documents to customers - (Bill of Lading; Euro 1; Customs docs, POD daily.)
• Ensure shipping schedules are updated daily and forwarded to customers
• Negotiate pricing contracts with various forwarding agents every 6 - 12 months
• Updating quarterly pricing and recon's for all customers
• Check/verify invoice prices to customers
• Managing the Dispatch team and ensuring sea / airfreight shipments are labeled; packed and shipped on time
• Implement lean manufacturing principles in the department
• Implement and maintain FIFO in the shipping department
• Responsible for HR related issues in the department - disciplinary hearings; warnings
• Sales vs budget report
• Weekly target vs
• Actual builds
• Compile Monthly forecast for customers
• Weekly short builds
• Monthly sea / airfreight report for all customers

• Receiving and updating sales orders daily
• Verify all releases and communicating changes to relevant departments
• Compile production build plan weekly for 15 production lines
• Updating quarterly pricing on the system
• Responding to customer queries
• Preparing graphs on sales versus budget
• Arranging sea / airfreight shipments daily
• Obtaining quotations for sample shipments

• Typing of all documents
• Flight arrangements for all departments
• Organizing functions
• Screening of all telephone calls
• Organizing diary and appointments
• Petty cash