Lillie Ray
Houston,TX
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
Work History
Administrative Assistant
Ross Distribution Center
01.2022 - 08.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
Administration Assistant
DECA Commissary
02.2017 - 06.2019
- Recorded expenses and maintained accounting records.
- Worked with supervisors and management to maintain status reports and update information for client projects.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Prepared weekly employee work schedules for team members.
- Strong attention to detail and ability to effectively multitask.
- Type, file, sort, copy, prioritize faxes, and distribute mail.
Administrative Assistant
Macy's Distribution
05.2012 - 01.2017
- Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Arranged rapid office equipment repair and maintenance with vendors.
- Monitored premises, screened visitors, updated logs, and issued passes to maintain security.
Administrative Assistant
Air National Guard
01.2008 - 01.2011
- Coordinated, performed, and managed tasks and activities in direct support of organizational commanders, directors, and senior leaders.
- Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
- Executed record filing system to improve document organization and management.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Created PowerPoint presentations for business development purposes.
Education
Bachelor of Arts - Business Administration And Management
Western Governors University
Salt Lake City, UT06.2024
Skills
- Blackbaud the Raiser's Edge
- IBM SPSS Statistics
- Resource Coordination and Allocation
- Qlik Tech QlikView
- Microsoft Windows
- Judgment and Decision-Making
- Microsoft SharePoint
- Microsoft Outlook
- Multitasking and Time Management
- Office Equipment Operation
- Microsoft Office
- Strong Organizational Skills
Timeline
Administrative Assistant
Ross Distribution Center
01.2022 - 08.2022
Administration Assistant
DECA Commissary
02.2017 - 06.2019
Administrative Assistant
Macy's Distribution
05.2012 - 01.2017
Administrative Assistant
Air National Guard
01.2008 - 01.2011
Bachelor of Arts - Business Administration And Management
Western Governors University
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