Linda Krstevski
Morris Plains 07950,NJ
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Team Administrative Assistant
Mitsubishi Chemical
01.2022 - 10.2024
- Company Overview: Mitsubishi Tanabe Pharma America Market Access, Commercial, Sales & Marketing Groups
- Concur coordinator for Market Access and the Commercial Operations groups, assistant to over forty colleagues onsite and in the field
- Management of all three groups' CDAs, SOWs, Purchase Request to Purchase Order submissions, budget tracking and invoice submissions
- Coordination of meetings, visitor entry and lunch orders and set-ups
- Partnerships with Accounting, Concur Administrator and Outside Vendors and internal stakeholders
- Ad hoc administrative tasks
- Mitsubishi Tanabe Pharma America Market Access, Commercial, Sales & Marketing Groups
Executive Office Manager
Alfasigma, USA
03.2018 - 11.2021
- Company Overview: Instituted and Launched the newly opened Commercial Hub of Italian Bio-Pharmaceutical company, Alfasigma, USA
- Face of the company.
- Assist the CEO, as well as the Heads of Marketing, Sales, Medical Affairs and Operations with travel (domestic and international) reconciliation of expense reports, calendar management, meeting coordination, lunches and ground transportation for visitors and executives
- Liaise with building management on all facility needs, onboarding of new employees, ordering of all office and breakroom supplies
- Coordination of new hires, liaise with HR and IT
- Provide notary services, scan and email documents for Legal & Compliance
- Plan all sales, open houses and holiday events
- Professional with supporting senior management and proactive on the needs of the executive team and the office
- Troubleshoot all IT issues and on-site networking and install work
- Instituted and Launched the newly opened Commercial Hub of Italian Bio-Pharmaceutical company, Alfasigma, USA
Physical Security Administrator
E*TRADE Financial Corp.
03.2014 - 09.2017
- Provided administrative services to the Corporate Headquarters of E*Trade
- Face of the company.
- A professional with daily interaction with the Chairman, CEO and several EVP's and SVP's
- Assisted the SVP of Procurement, Physical Security, Real Estate and Facilities
- Provided front desk coverage along with maintaining the Outlook Meeting calendar of 10 conference rooms for the 200 employee office
- Managed and coordinated all meetings on two floors with a total of ten conference rooms for Marketing, Finance, Legal and Events departments
- Provide customer service to customer calls, transfer incoming calls to appropriate parties
- Liaise with building security/management on visitors and deliveries
- Handle all Expense Reports for my department heads
- Monitor video surveillance of the NY office
- Issue and update employee badges in C
- Cure 9000 system
- Monthly update and maintenance of Excel spreadsheets for Physical Security Teams
- Ink fingerprinting, Live Scans, background screenings and identity management services
- Assisted Executive Committee Team with any requests, i.e., visitors, last minute conference room needs, and video connections for multiple location meetings
- Work with Facilities with space allocation for visiting SVP's and Executive Board Meetings, Mailroom with pantry deliveries, restocking of pantries; receive FedEx, UPS and USPS deliveries
Office Manager
ICAP
11.2001 - 01.2011
- Scheduled all meetings on web-based meeting scheduler and Outlook calendar for over 160 employees
- Ordered all lunches for conferences and meetings
- Maintained and assigned outside building badges for all employees and consultants
- Back-up to facilities manager
- Liaised with vendors, building management, technology contacts, etc
- Regarding office needs and maintenance
- Issued internal building badges, keys and cubicle assignments
- Monitored UPS and A/C units and generator panels as well as video camera surveillance
- Purchase ordering of hardware and software
- Ensured that all XEROX/TOSHIBA, break room machines, printers and faxes were operable
- Ordered all office supplies, kitchen supplies and machine consumables for 2 floors to ensure office runs as smoothly as possible
- Shipping and receiving of all domestic and international packages, via DHL, FedEx and US Postal
- Assisted Head of Risk Business Management and Head of Global Ops with expense reports on Oracle and ADP software and submitted all necessary receipts to Finance department
- Booked travel arrangements for employees through a travel agency, arranged hotel and car services for overseas travel
- Managed and planned company events, annual corporate holiday parties
- Assisted any and all employees with any needs they might have had
Education
A.A. - Humanities
County College of Morris
Some College (No Degree) - Humanities
Fairleigh Dickinson University
Florham Park, NJSkills
- MS Office 365
- Concur
- Documentation Management
- SharePoint
- Cure 9000
- Outlook Calendar
- Teamwork
- Organizational Skills
- Problem solving
- Critical Thinking
- NICE Vision monitoring systems
- LIVEScan system
- Fluent in reading, writing and speaking in several languages
Certification
- First Aid CPR AED
- CEAS-Crisis Response and Access Solutions, City of New York
- Commissioned Notary Public, New Jersey, July 2025
Timeline
Team Administrative Assistant
Mitsubishi Chemical
01.2022 - 10.2024
Executive Office Manager
Alfasigma, USA
03.2018 - 11.2021
Physical Security Administrator
E*TRADE Financial Corp.
03.2014 - 09.2017
Office Manager
ICAP
11.2001 - 01.2011
A.A. - Humanities
County College of Morris
- First Aid CPR AED
- CEAS-Crisis Response and Access Solutions, City of New York
- Commissioned Notary Public, New Jersey, July 2025
Some College (No Degree) - Humanities
Fairleigh Dickinson University
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