Lisa Noonan
Fresh Meadows,NY
Summary
Experienced Executive Assistant known for professionalism and dedication. Demonstrates expertise in delivering high-quality results. Dependable and fast learner who excels in communication and organization skills.
Overview
22
22
years of professional experience
Work History
Executive Assistant to President, North America
Clarins USA
New York, NY
06.2022 - 09.2024
- Manage, coordinate, and facilitate the planning of schedules/calendars for the President and C-Level Executives
- Oversee the Associate Manager of Administrative Services with day-to-day operations of the office
- Review, prioritize, and respond to emails on behalf of the President
- Schedule executive management meetings and seasonal retailer meetings by coordinating multiple schedules of domestic and international attendees
- Process and track expenses and invoices
- Arrange and execute travel itineraries for the President and C-Level Executives in New York and Headquarters in Paris
- Research and compile complex data to prepare presentation materials, spreadsheets, and customize reports
- Assist with the planning and execution of company events and holiday party.
Customs Broker, Assistant
Sterling CHB
New York, NY
08.2021 - 02.2022
- Prepared customs documentation and ensured that shipments meet all applicable laws to facilitate the import of goods
- Cleared goods through customs to be sent to the destinations for clients
- Coordinated the trucking manifest for shipments of air and ocean coming into the United States and transmitted the information on commodities to the trucking companies for delivery
- Calculated the payments of taxes, duties, and excises.
Covid Substitute Aide
St Francis Preparatory School
02.2021 - 05.2021
- Supported the Assistant Principal during the Pandemic to ensure adequate supervision and assure the health, welfare, and safety of all students.
Executive Assistant to CEO and President/Office Manager
Allyance Media Group
New York, NY
04.2019 - 08.2020
- Engaged to provide structure and leadership for busy media office, with responsibility over administration of C-Level executive's directives
- Administered and coordinated schedules/calendars for CEO and President
- Assisted with planning and execution of company events
- Coordinated domestic and international travel
- Delegated responsibilities, monitored performance/accuracy of clerical operations and verified/tracked project deadlines to ensure client satisfaction
- Managed and maintained vendor/service/landlord relations and monitored all related invoices and payments, prepared/reconciled expense reports.
Executive Assistant to CFO
HBO
New York, NY
01.2016 - 01.2018
- Recruited by CFO to restructure/organize all administrative aspects of the office
- Managed/maintained calendars/communications/event planning/travel
- Prepared materials for meetings, screened/directed incoming calls
- Improved CFO's efficiency by recommending and implementing a time management system
- Made travel arrangements for staff and clients
- Prepared and reconciled domestic and international expense reports
- Coordinated event site selection and menu planning.
Executive Assistant to EVP, Finance and Analysis
HBO
New York, NY
01.2013 - 01.2016
- Promoted to assist EVP with calendar and scheduling, planning of internal and external events, oversaw maintenance of records/compilation of reports.
Executive Assistant to SVP and Controller
HBO
New York, NY
06.2005 - 01.2013
- Promoted by SVP to assist with the organization of day-to-day administrative responsibilities and HBO financial reporting.
Administrative Assistant, Payroll Department
HBO
New York, NY
03.2003 - 06.2005
- Provided administrative support, prepared documents, coordinated events and travel.
Education
Bachelor Of Arts - Communications And Media Studies
St.John’s University
Skills
- Time Management
- Executive Support
- Strong Problem Solver
- Schedule & Calendar Planning
- Event Planning
- Office Management
- Microsoft Office
- Concur
- Certify
- Google Suite
Timeline
Executive Assistant to President, North America
Clarins USA
06.2022 - 09.2024
Customs Broker, Assistant
Sterling CHB
08.2021 - 02.2022
Covid Substitute Aide
St Francis Preparatory School
02.2021 - 05.2021
Executive Assistant to CEO and President/Office Manager
Allyance Media Group
04.2019 - 08.2020
Executive Assistant to CFO
HBO
01.2016 - 01.2018
Executive Assistant to EVP, Finance and Analysis
HBO
01.2013 - 01.2016
Executive Assistant to SVP and Controller
HBO
06.2005 - 01.2013
Administrative Assistant, Payroll Department
HBO
03.2003 - 06.2005
Bachelor Of Arts - Communications And Media Studies
St.John’s University