Lisandra Ruiz
Tucson,AZ
Summary
Highly organized Executive Legal Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office, legal support, research, and case management. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
7
7
years of professional experience
Work History
Legal Executive Assistant
Group Black
Dallas, TX
04.2023 - 12.2023
- Coordinated meeting schedules and work calendars for executive teams and legal staff, ensuring seamless communication and efficiency
- Scheduled and arranged travel and accommodations for conferences and seminars, contributing to smooth event logistics
- Managed daily invoices, reports, and proposals; tracked and organized expenses to align with budget requirements
- Facilitated board meeting agendas and distributed support materials in advance to ensure productive sessions
- Oversaw contract intake and conducted preliminary reviews for large vendor agreements, contributing to streamlined contract management
- Prepared and edited correspondence, reports, and presentations for internal use.
Legal Assistant
Mesch Clark Rothschild
Tucson, AZ
12.2021 - 04.2023
- Assisted labor and employment attorneys in civil rights and Equal Employment Opportunity Commission (EEOC) cases, contributing to impactful case outcomes
- Drafted legal documents, including complaints, summonses, motions, and interrogatories, ensuring accuracy and compliance with legal standards
- Issued and responded to discovery requests; prepared and distributed docket reports to keep legal teams updated on case progress
- Managed e-filing processes in state, federal, Arizona Court of Appeals, and the Supreme Court of Arizona, ensuring timely submissions
- Conducted conflict checks and assisted with client engagement preparations, contributing to smooth onboarding of new legal matters
Legal Secretary
Attorney General's Office
Tucson, AZ
03.2021 - 12.2021
- Developed and implemented administrative processes to improve office efficiency and support organizational goals
- Managed office scheduling and tracked important dates, deadlines, and motions, ensuring team alignment on case timelines
- Filed pleadings and legal paperwork with court clerks, maintaining strict adherence to filing deadlines
Executive Assistant
O S & D Electric
Tucson, AZ
05.2017 - 01.2021
- Assisted executive staff with daily operations and administrative procedures, contributing to a well-organized and productive office environment
- Planned and scheduled events, including meetings, conferences, interviews, and orientations, to support executive and client engagement
- Identified business development opportunities and implemented strategies to support client acquisition efforts
- Organized travel arrangements and itineraries for executives seamlessly.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Education
Bachelor of Arts - Law
University of Arizona
Tucson, AZSkills
- Contract Intake and Vendor Agreement Review
- Meeting and Scheduling Coordination
- E-Filing and Docket Management
- Business and Legal Writing
- Expense Management and Budget Tracking
- Corporate Travel Arrangements
- Pipeline Tracking
Timeline
Legal Executive Assistant
Group Black
04.2023 - 12.2023
Legal Assistant
Mesch Clark Rothschild
12.2021 - 04.2023
Legal Secretary
Attorney General's Office
03.2021 - 12.2021
Executive Assistant
O S & D Electric
05.2017 - 01.2021
Bachelor of Arts - Law
University of Arizona