LIZ COLON
Dracut,MA
Summary
Detail-oriented Accounts Payable and Construction Accounting professional with 7+ years of experience in accounts payable and 2+ years of project financial administration. Supporting a large construction company managing 15+ active projects across New England. Processing job costing, subcontractor billing, financial reporting, compliance, and documentation. Experienced in managing full-cycle AP. Strong background working with General contractors, subcontractors, vendors, project managers and leading teams. Very reliable to handle financial institutions to resolve discrepancies and maintain accurate financial records. Proficient in Excel, Sage, and Paperless systems, with proven strengths in organization, regulatory compliance, problem-solving, and managing multiple priorities in fast-paced environments. .
Overview
2
2
Languages
10
10
years of professional experience
Work History
Accounts Payable Administrator
The Dow Company Inc
Dracut, Massachusetts
06.2025 - Current
- • Administered full-cycle Accounts Payable including vendor invoices, subcontractor billings, weekly and monthly obligations, employee reimbursements, payment processing, and account reconciliation.
- • Reviewed, verified, coded, and processed construction invoices and AIA billings, ensuring quantities, pricing, contract terms, purchase orders, and supporting documentation were accurate prior to payment.
- • Managed end-to-end construction accounting and project financial administration across multiple active jobs, ensuring accurate cost allocation, timely payments, regulatory compliance, and complete financial documentation.
- • Prepared and analyzed monthly financial reports, including Accounts Payable, Accounts Receivable, job costing, project expenses, budget activity, and other financial metrics for project stakeholders.
- • Assisted with project forecasting and financial planning by analyzing historical costs, current expenditures, commitments, and anticipated project expenses.
- • Reviewed subcontractor agreements, contracts, project requirements, and applicable regulations to ensure financial and administrative compliance throughout the project lifecycle.
- • Managed subcontractor compliance documentation, including Certificates of Insurance (COIs), tax-exempt certificates, project requirements, and other documentation necessary for subcontractor approval and payment.
- • Collaborated with General Contractors, subcontractors, vendors, project managers, superintendents, operations, and engineering teams to resolve billing discrepancies, obtain approvals, and maintain accurate project records.
- • Coordinated subcontractor extra-work and change-order documentation, reviewed change-order logs, and communicated with General Contractors and project teams to support proper authorization and accurate job costing.
- • Managed company credit card programs and monthly statements, reviewing transactions, verifying receipts and supporting documentation, coding expenses, and ensuring timely reconciliation and approval.
- • Processed employee and staff reimbursements while verifying supporting documentation, expense eligibility, coding, and compliance with company procedures.
- • Managed field-check processes and coordinated payments for job-specific field requirements, ensuring timely processing and accurate documentation.
- • Supported company credit and financing initiatives by preparing documentation and applications for new credit lines and maintaining relationships with financial institutions and vendors.
- • Coordinated building and state permit applications, maintained required documentation, and supported project teams in meeting permitting and regulatory requirements.
- • Ensured company assets remained current with applicable registrations, taxes, renewals, and regulatory requirements at the local, state, and federal levels.
- • Supported internal and external audits by gathering financial records, project documentation, invoices, contracts, reports, and other requested materials.
- • Reviewed purchase orders, invoices, pricing, quantities, and product/service descriptions to verify accuracy and ensure costs aligned with approved purchasing documentation.
- • Utilized Excel to maintain financial schedules, cost tracking, inventory records, reconciliations, reporting, and project-related accounting data.
Export Documentation Specialist
Boston Hides Limited Company
Worcester, MA
03.2019 - 05.2025
- Mitigate regulatory risks by obtaining documents, clearances, certificates and approvals from local, state and federal agencies.
- Prepare and process shipping documents.
- Coordinated vessel bookings with freight forwarders to ensure timely shipment scheduling.
- Prepare templates for International exporting (Health Certificates, Affidavits, Commercial Invoice and more export permits).
- Prepare documentation for domestic trucking (bill of lading, packing list, etc.).
- Reviewed files and obtained additional documents to address customer requests efficiently.
- Validate load plans, cargo cleanliness and transportation documentation.
- Direct and participate in cargo loading and unloading to ensure completeness of load and even distribution of weight.
- Operate government websites such as AES, Fish & Wildlife, USDA, Cert of origin, etc.
- Manage multiple projects and tasks to ensure high quality and timely delivery.
- Conducted regular audits of export files to identify improvement areas and implemented corrective actions.
- Maintain positive relationships with overseas clients by providing excellent customer service and prompt response to inquiries regarding shipment status or documentation requirements.
- Work with coworkers to accomplish goals and address issues related to our products and services.
- Ensured warehouse operations ran smoothly by supplying essential work equipment.
Key Carrier
Marshalls TJX Companies
Methuen, MA
02.2017 - 02.2021
- Engaged with customers daily to assess needs, offer assistance, and gather feedback, enhancing overall customer experience.
- Provided customers with high level care.
- Emphasized customer service excellence through ongoing training of front-line team members, increasing customer satisfaction ratings by 78%.
- Met target sales goal and improved customer loyalty.
- Improved credit card sales by 89%.
- Utilized unique selling tactics to demonstrate the benefit of purchasing the store credit card.
- Coordinated in-store promotional events to attract customers and increase sales engagement.
- Set up visually appealing promotional displays to enhance sales.
- Reviewed daily sales and set actionable goals to drive performance for daily, weekly, and monthly targets.
- Monitored sales performance through analysis of sales reports and comparison shopping.
- Recommended improvements to store procedures.
- Managed over 40 employees, providing development opportunities and daily task management.
- Addressed employees' issues and provided input, feedback and coaching.
- Scheduled and interviewed new hires.
- Organized and updated schedules to optimize coverage for expected customer demands.
- Responded to safety and loss prevention incidents.
- Collaborated with loss prevention to investigate suspected fraud incidents.
- Provided my district manager with nightly sales/store whole reports.
- Connected with district stores around the world, in person or in conference calls to come up with new strategies to improve sales, customer service, team skills, etc.
- Maintained store cleanliness and organization to create a welcoming environment.
Education
Business Management
Northern Essex Community College
Haverhill, MA 04.2025 -
Skills
- AIA Billing & Pay Applications
- Invoice Processing
- Purchase Order Management
- Cost Management
- Vendor Coordination
- Equipment & Vehicle Asset Management
- Bond Processing & Compliance
- Inventory Control
- Data Entry
- Computer proficiency
- Organizational ability
- Customer Service
- Relationship Building
- Accurate documentation
- Trustworthy
AWARDS
Honor Society, Team Building, Key Carrier Development Training, Store Manager Training Course, Bookkeeping & accounts payable training certificate
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Accounts Payable Administrator
The Dow Company Inc
06.2025 - Current
Business Management
Northern Essex Community College
04.2025 -
Export Documentation Specialist
Boston Hides Limited Company
03.2019 - 05.2025
Key Carrier
Marshalls TJX Companies
02.2017 - 02.2021