Llewlyn Gabriel Rodriguez
Hollywood,FL
Summary
Driven and resourceful administrative professional with over a decade of experience assisting with work of high-achieving senior staff. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
16
16
years of professional experience
Work History
Senior Administrative Assistant
WSP-Miami-Dade County Public Schools
12.2021 - Current
- Administered secretarial support services to Directors of three separate regions of the Office of Capital Improvement Projects and their Project Managers as designated
- Handled incoming phone calls and greeted visitors, and employees with courtesy
- Managed emails and other communications showing 100% response to over two hundred emails daily
- Served as accounts payable/receivable custodian, assured timely payments to vendors, and followed up on articles not received
- Submitted check request in a timely manner, while implementing proper company policies and other procedures of job duties
- Distributed information to all departments regarding needs and requirements of groups, meetings and events taking place
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material for a company of 124 Soldiers with zero deficiencies
- Review work done by others to check for correct spelling and grammar to ensure that company format policies are followed and recommend revisions
- Managed the calendar for Director and Project Managers scheduling an average of 14 meetings per week.
- Expertly coordinated logistics for functions both within and outside of organization.
- Coordinated trainings for new team members, overseeing onboarding details.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Drafted documents in company-directed formats and fonts accurately and consistently.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Offered technical support and troubleshot issues to enhance office productivity.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
Calendar Clerk
Goetz, Blee
12.2018 - 03.2021
- Managed calendar for up to 20 attorneys scheduling an average of fifty depositions per week, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Contacted witnesses to testify under oath at court hearings.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Contacted clients to schedule appointments and discuss progress of cases.
- Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes. Answered high volume of phone calls and email inquiries.
Calendar Clerk
Law Offices of Nancy L. Isserlis
06.2012 - 11.2018
- Enter court appearances, i.e
- Motions, conferences, arbitrations, trials and depositions into the legal system and legal files as necessary
- Managed the calendar for up to 20 attorneys scheduling an average of fifty depositions per week and over one hundred court appearances
- Assign staff or outside counsel to cover the appearances
- Fax all necessary documents to outside counsel for each appearance and/or deposition
- Send notice letters to adversaries and clients as to court appearances and/or depositions
- Communicate with clients, adversaries, various calendar watch, court reporting and interpreting services
- Review all calendar related correspondence
- Enter data in the legal system
- Requesting Medical/Hospital records for files
- Filing Legal documents in the specified court venues
- Assisting in the filing of legal documents in the specified case files
- Updating Legal staff and clients on the progression of their cases
- Assigning investigators to locate/contact clients which are difficult to contact or have been uncooperative.
Legal Assistant
Gerber & Gerber PLLC
09.2007 - 06.2012
- Contacted witnesses to testify under oath at court hearings.
- Researched statutes, decisions, legal articles, and codes.
- Conducted legal research, compiled and organized evidence and identified relevant legal articles and statutes to use for legal proceedings.
- Scheduled appointments, court appearances, and depositions for busy law firm.
- Collaborated with attorneys to develop strategies for each case.
- Interviewed clients to obtain information relevant to cases.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Organized documents to manage paper and electronic filing systems of clients.
- Resolved discrepancies in data entry activities for accurate, complete jobs.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Skills
- Employee Training
- Customer Service
- Document Retrieval
- Database Maintenance
- Records Management Systems
- CRM Software
- Computers and Technology
- Travel Coordination
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Senior Administrative Assistant
WSP-Miami-Dade County Public Schools
12.2021 - Current
Calendar Clerk
Goetz, Blee
12.2018 - 03.2021
Calendar Clerk
Law Offices of Nancy L. Isserlis
06.2012 - 11.2018
Legal Assistant
Gerber & Gerber PLLC
09.2007 - 06.2012
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