Lucia Bernal
Miami,FL
Summary
Dynamic logistics professional with comprehensive expertise in inventory management and supply chain coordination. Proven ability to streamline operations, enhancing efficiency and driving productivity. Recognized for fostering team collaboration and adaptability in fast-paced environments while maintaining a results-oriented focus. Committed to leveraging analytical skills and industry knowledge to optimize processes and support organizational goals.
Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.
Overview
33
33
years of professional experience
Work History
Office Manager / Executive Administrative Assistant
Continental Farms
01.1999 - Current
- Manage executive calendars, appointments, and travel logistics to maximize leadership efficiency and resource utilization.
- Serve as the primary point of contact for clients, vendors, and partners, handling inquiries, routing calls, and ensuring professional communication.
- Coordinate scheduling and meeting logistics across departments, preparing materials, records, and follow-up actions as needed.
- Maintain and organize confidential documentation, including financial, HR, and operational records, in compliance with privacy standards.
- Streamline administrative workflows and communication systems to improve response times and information accuracy.
- Oversee the ordering, stocking, and distribution of supplies, equipment, and operational materials for multiple departments.
- Maintain and update inventory logs, cost records, and procurement documentation, ensuring accuracy and adherence to company procedures.
- Receive and verify incoming materials against purchase orders, confirm quantity and quality, resolve discrepancies, and coordinate corrections with vendors.
- Collaborate with suppliers to obtain cost estimates, product details, and delivery schedules, supporting budget input and expenditure tracking.
- Assist in preparing quote requests, bid packets, and purchasing paperwork for efficient procurement processes.
- Support staff onboarding by issuing required materials, coordinating uniform and equipment needs, and preparing supplies for new team members.
- Maintain secure and organized operational, financial, and HR records, ensuring proper tracking and documentation of all materials and supplies.
- Continuously improve workflow processes by enhancing communication, documentation systems, and supply management procedures.
- Completed bi-weekly payroll for 30 employees.
Ocean Export Manager / Data Entry Clerk
Servicourier Inc.
FL, FL
01.1993 - 01.1998
- Managed export operations and compliance documentation, ensuring records met international shipping and regulatory requirements.
- Prepared and maintained detailed physical inventory reports after each shipment, improving transparency and tracking.
- Entered, verified, and maintained accurate shipment data, contributing to improved processing accuracy and on-time deliveries.
- Performed shipment verification by reconciling quantities and conditions of materials with bills of lading and packing lists.
- Communicated daily with vendors, carriers, and international partners to coordinate schedules, resolve issues, and ensure timely shipments.
- Maintained high-volume data sets with precision, enhancing reporting and documentation consistency.
- Managed compliance with international trade regulations, ensuring seamless customs clearance processes.
Education
Bachelor of Liberal Studies - Criminal Justice, Art History
Florida International University
Miami, FL01.2007
Skills
- Expense Reporting
- Office Administration
- Workflow Optimization
- Vendor & Contract Management
- Microsoft 365
- Bilingual (English/Spanish)
- Team Collaboration
- Inventory Control & Asset Tracking
- Procurement & Supply Chain Support
- Vendor Coordination & Cost Estimates
- Shipment Verification & Quality Control
- Budget Input & Expenditure Monitoring
- Records & Database Management
- Resupplying inventory
Languages
Spanish
Native or Bilingual
Timeline
Office Manager / Executive Administrative Assistant
Continental Farms
01.1999 - Current
Ocean Export Manager / Data Entry Clerk
Servicourier Inc.
01.1993 - 01.1998
Bachelor of Liberal Studies - Criminal Justice, Art History
Florida International University