Madeline McKenzie
San Marcos,CA
Summary
Dynamic project manager with a proven track record in budget management, vendor coordination, and stakeholder engagement. Adept at balancing multiple projects of various scope to achieve timely and successful outcomes.
Overview
3
3
years of professional experience
Work History
Project Manager 1
Signtech Electrical Advertising
San Diego, California
03.2026 - Current
- Currently managing a milestone portfolio of between $700k-850k
- Managed 55 to 75 projects simultaneously, adhering to competing deadlines.
- Monitored project budgets and expenses, ensuring adherence to financial plans.
- Developed project plans utilizing industry-standard software for effective progress tracking.
- Facilitated communication between clients and internal teams, promoting clarity and alignment on project goals.
- Collaborated with design teams to align creative vision with client expectations.
- Prepared cost estimates for projects of varying sizes.
- Managed contracts with vendors and suppliers, coordinating tasks and expectations for deliverables.
- Contributed to the refresh and tagline initiatives for JLL and US Bank, ensuring alignment with branding goals.
Project Assistant
Signtech Electrical Advertising
San Diego, California
03.2025 - 03.2026
- Supported project manager in preparing project quotes, entries, and purchase orders to facilitate project execution.
- Streamlined team operations by executing daily administrative tasks, enhancing overall workflow.
- Developed processes that enhanced workflow efficiency across multiple projects.
- Organized files and maintained records to ensure efficient access and retrieval of project information.
- Ensured small-scale service projects were completed promptly by actively supporting project timelines.
- Managed a milestone portfolio valued between $60,000 and $100,000.
- Recorded data in databases accurately and swiftly to support operational needs.
Personal Assistant
Independent Contracted
La Jolla, California
08.2024 - 01.2025
- Organized personal and professional calendars with reminders for upcoming meetings and events.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Handled correspondence, including emails and phone calls, professionally.
- Organized travel arrangements, including flights, transportation, and accommodation.
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
- Scanned documents into electronic format for storage in a secure database system.
Administrative Assistant
Point Loma Community Presbyterian Church
San Diego, California
08.2023 - 07.2024
- Maintained accurate records of member information and contributions to support organizational needs.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Procured essential office supplies to ensure smooth daily operations of church office and music programs.
- Prepared materials for worship services and special events to enhance community engagement.
- Collaborated with other staff to coordinate musical events and performances.
- Assisted in developing new programs designed to reach out to potential members in the community.
Education
Bachelor of Arts -
University of California, San Diego
La Jolla, CA06-2023
Skills
- Project management software
- Budget management
- Planning and scheduling
- Project scope definition
- Vendor coordination
- Contract negotiation
- Compliance management
- Stakeholder interaction
- Communication skills
Timeline
Project Manager 1
Signtech Electrical Advertising
03.2026 - Current
Project Assistant
Signtech Electrical Advertising
03.2025 - 03.2026
Personal Assistant
Independent Contracted
08.2024 - 01.2025
Administrative Assistant
Point Loma Community Presbyterian Church
08.2023 - 07.2024
Bachelor of Arts -
University of California, San Diego