MADHUSMITA PATRA
Dublin,USA
Summary
Multifaceted, detail-oriented, and seasoned accounting professional with a demonstrated expertise in sound decision-making abilities. High integrity, analytical skills, business acuity and problem-solving skills in support of process and profit improvement. Strategic, methodical, and reliable; enjoy the challenge of resolving issues and influencing positive revenue outcomes. Highly skilled in both accounting and auditing, with broad experience managing financial records and ensuring compliance with financial regulations. Strong analytical skills to evaluate data accuracy and integrity, coupled with proficiency in various accounting software. Successfully improved financial reporting processes in previous roles, leading to enhanced efficiency and reliability of financial information.
Overview
12
12
years of professional experience
Work History
Sr Compliance Accountant/Senior GL Accountant/
Element Science Inc
San Francisco, CA
01.2023 - 01.2025
- Compiled state licensing applications for 50 states for durable medical equipment, and payer ancillary contract provider applications.
- Statutory and legal compliance related to the city, county, and tax.
- Prepared and analyzed month-end closing activities, including journal entries, reconciliations, and account analysis, and posted assigned GL transactions to achieve a 10-day financial close.
- Maintained monthly Fixed Asset and Prepaid Account reconciliations and schedules, as necessary.
- Assisted in the preparation of year-end audit schedules, financial reports, and other relevant support for external auditors.
- Managed accounts payable involving 3-way invoice matching to POs; expense reports; credit cards; inventory , payroll and workers compensation audits; sales and use tax accrual; and monthly, quarterly, and yearly payments.
- Clinical trial summary and clinical site closeout reporting for the pre-clinical stage of the medical device.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
Senior Accountant - Steel Perlot Management LLC
Pinpoint Talent
San Jose, CA
08.2022 - 11.2022
- Involved in establishing an in-house accounting platform from a completely outsourced accounting format for all entities and subsidiaries
- Created an inception to date reconciliation for all balance sheet and profit and loss accounts for the company and its subsidiaries
- Managed credit card reconciliation, expense reporting, troubleshooting for all users in Concur, Quickbooks and Expensify for the entity and subsidiaries
- Primary accounting functional super user in the integration and migration of Netsuite from Quickbooks
- Maintaining and cleaning up the historical and books of accounts for migration into Netsuite
Senior Accountant
Momentus Space Inc
San Jose, CA
08.2020 - 02.2022
- Executed monthly GL close tasks for holding and operating company, including, but not limited to preparing and review of journal entries, intercompany elimination entries, accruals, deferrals, preparing supporting schedules and reports in accordance with company policies and US GAAP
- Maintained primary GL accounts and perform monthly/quarterly/yearly account reconciliations, variance analyses, and resolve any unreconciled differences in a timely manner
- Booked annual revenue of 0.3M for all customers (15M of the signed contracts entailed future launches of satellites subject to Government clearance)
- Imported payroll and bank feed into Netsuite and record all cash and payroll entries for the Company ahead of the monthend closing schedule
- Significantly involved in all aspects of monthly/quarterly/yearly financial close process and financial audit deliverables
- Streamlined the revenue process by understanding contract milestones, creating invoices in accordance with agreement terms, in a timely fashion
- Owned Accounts Receivable facet by issuing credit memos, posting journal entries, performing account reconciliations, updating and matching milestone payments with Salesforce payment records in accordance with the customer contracts and working on action items based on monthly AR review meetings of upcoming milestones
- Researched explanations for variances in financial statements for internal meetings, frequently customizing reports for the finance team meetings and providing detailed explanations to any variances/questions
- Prepared monthly/quarterly/yearly financial statement flux variance analyses and monthly trend analyses for management reporting
- Picked up new tools like Netsuite, Concur, UKG Kronos, Justworks while managing close deadlines
Senior Accounting Manager
Captiv8 Inc
San Mateo, CA
12.2018 - 04.2020
- Owned full cycle Accounts Payable from reviewing W9s and vendor contracts to processing of vendor invoices and annual 1099s
- Prepared and processed semi-monthly payroll for company employees including off-cycle payroll and manual checks as needed, prepared payroll journal entries and reconciled payroll related GL accounts
- Accurate and timely processing of payroll and employee benefits, bonus, deferred pay, intern pay and Commissions
- Completed the month-end accounting close process, including posting journal entries, and maintaining account reconciliations
- Helped develop, implement, and roll out the company's expense reimbursement policy and review and process expense reports using Expensify - the company's reimbursement tool
- Assisted in developing and standardizing accounting and operational policies and procedures with a focus on continuous improvement and automating systems
- Be involved in the complete cycle of accounting, including researching relevant accounting literature, documenting processes, performing GL reconciliations in support of our existing and evolving operations
- Booked annual revenue of 15M for all SaaS and Marketplace customers; Managed the entire Accounts Receivable cycle by reviewing customer contracts and MSAs, creating invoices and credit memos, timely submission of invoices/managing billing on customer portals, providing necessary guidance to business partners and investors
- Cash management
- Managed the preparation and filing of corporate tax returns and other statutory, compliance filings in collaboration with external firms; involved in insurance and financial audits
- Ensure Company financial records were maintained in compliance with US GAAP and Company policies
- Successfully managed relationships with Clients and external vendors
- Supported operations management with full financial insight on business financial performance regarding Operations costing
- Partnered with cross-functional teams to gather complete and relevant data on a timely basis to adhere to monthly close standards and financial statement reporting
- Established an in-house accounting platform from a completely outsourced accounting format making it cost effective
- Provided leadership visibility to financial information enabling strategic decision making on a weekly basis
- Streamlined revenue collections to ensure constant cash flow for a sustainable business plus recovery of any outstanding AR turning into bad debts
- Automated integration of Bill.com, Gusto and Expensify, Brex into Quickbooks Online
- Ensured proper accounting policies and conventions were followed and mitigate any risk of unforeseen issues
Senior Accountant-Capital Grants & Billing
San Mateo County Transit District
San Carlos, CA
01.2018 - 07.2018
- Responsible for providing weekly reports to CFO for all capital grant billing and receipts
- Managed internal Varsun Reports of Capital Grants, Documentation of Grant Close Out and other reports
- Compiled fund reconciliations to extract and ensure correct billable amounts
- Checked and approved bills and reports for SamTrans funds, ad-hoc review and supervision
- Reviewed initial Federal Financial Reports and Quarterly Federal Financial Reports and Final Reports for funds, reviewed and approved bills and reports for JPB funds
- Addressed personnel and documented any employee issues
- ECHO drawdown forms review, registration and administration
- Interacted with other departments to include Budget, HR, Payroll, TA for grant and personnel-related actions/follow-ups
Senior Accountant
Grid Dynamics International
Menlo Park, CA
11.2014 - 06.2017
- Single-handedly streamlined the Accounts Receivable cycle: Created, reviewed and issued customer invoices and credit memos as per internal and customer approvals and in accordance with customer contracts and agreements
- Ensured correct application of cash to AR and revenue recognition
- Managed all customer billing portals, resolved any billing/collection inquiries/discrepancies and maintained a customer contract database for internal reference
- Booked annual revenue of 70M for all customers
- Prepared and consolidated monthly, quarterly, yearly internal financial reports (DAMA) for all US and foreign subsidiaries for the management as per the budget/business plan (with foreign currency translation)
- Generated special pre-acquisition and post-acquisition financial reports as required
- Reconciled balance sheet accounts, performed GL account analyses and prepared reconciliations, resolved reconciling items and posted journal entries
- Matched monthly project revenue allocations to costs
- Provided weekly revenue forecasting reports to management
- Involved in significant aspects of the financial close process including AP, AR, P/L, Revenue in the preparation of monthly reporting packages
- Created timely and accurate monthly, quarterly and yearly revenue reporting for management
- Performed GL transactions including necessary accruals, prepaids and deferrals
- Supervised and coordinated the AP process from reviewing invoice coding, audit trails, proper expense allocations to approvals for payments, wires, ACH etc
- Trained and transferred the knowledgebase of Bill.com and tallie.com to other team members
- Assisted in the automation of accounting systems and documentation of internal processes and controls
- Adhered to various audit deliverables like Payroll, Bank and financial etc
- Requested in terms of specific areas of responsibility
Staff Accountant
Menlo Park, CA
08.2012 - 09.2014
- Managed all billing and Accounts Receivable for all major federal, government, state and city grant of North County of San Mateo on a monthly/quarterly basis, reviewed Accounts Payable invoices and served as AP back up
- Performed monthly, quarterly and yearly account actual vs budget analysis and GL reporting for each specific grant
- Integral part of system conversion from Financial Edge to Deltek and part of team for new payroll software implementation of integration of two different payroll processes
- Performed accurate and timely completion of quarter and year-end closing, grants analysis with budgets and proper submittal of billing requests for reimbursements
- Reclassified expenses in accordance with specified grant budgets or worked on budget revisions as deemed necessary as per accounting policies and procedures
- Processed and deposited all cash, check, credit card and online mode of donations and program fees in a timely manner
- Allocated payroll expenses for 250 employees to correct grants/projects as entailed by the budgets
- Acted as a liaison between the funders and other departments to streamline the billing process and resolve accounting discrepancies
- Assisted with yearly audits and worked closely with AP to ensure proper account coding of expenses and grants not being over-spent
Education
Certificate of Achievement - CPA Exam Prep
Foothill College
01.2018
Master's degree - Accounting
IndiaSkills
- Month-End Close
- Quarter-end close
- Year-end close
- Financial and Management Reporting
- Financial Statement analysis and account reconciliation
- Fixed assets accounting
- General ledger management
- Journal Entries
- Audit Support & Schedules
- Inter-company transactions
- Flux Analysis
- Trial Balance Review
- Public accounting
- Equity Administration
- Sales Commission
- Budgets
- Capital grants
- Contract Administration
- System Conversion
- Pre-acquisition and post-acquisition reporting
- Expense Reporting
- Government accounting
- Accounts payable and accounts receivable management
- Non-Profit Accounting
- Account Cost Allocations
- Reporting and documentation
- Audits
- 1099s
- Tax preparation
- Ramp
- Box
- Trinet
- Smartsheets
- Lucid chart
- NetSuite
- SAP Concur
- Airtable
- UKG Kronos
- Justworks
- Salesforce
- Divvy
- TripCase
- Mattermost
- Gusto
- Billcom
- Expensify
- Slack
- Asana
- Carta
- Google Workspace
- Oracle PeopleSoft 11i
- Adaptive Insights
- Tallie
- QuickBooks Pro
- QuickBooks Online
- Xpenser
- Deltek
- Microsoft Excel
- Financial Edge
- Creative Solutions
- Lacerte
- CCNA Discovery
- Accruals and prepayments
- Internal controls
- Durable Medical Equipment Compliance
- Statutory and tax compliance
- GAAP compliance
Timeline
Sr Compliance Accountant/Senior GL Accountant/
Element Science Inc
01.2023 - 01.2025
Senior Accountant - Steel Perlot Management LLC
Pinpoint Talent
08.2022 - 11.2022
Senior Accountant
Momentus Space Inc
08.2020 - 02.2022
Senior Accounting Manager
Captiv8 Inc
12.2018 - 04.2020
Senior Accountant-Capital Grants & Billing
San Mateo County Transit District
01.2018 - 07.2018
Senior Accountant
Grid Dynamics International
11.2014 - 06.2017
Staff Accountant
08.2012 - 09.2014
Certificate of Achievement - CPA Exam Prep
Foothill College
Master's degree - Accounting
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