MADISON THIBODEAUX
Round Rock,USA
Summary
Highly organized and detail-oriented with experience supporting leadership, managing schedules and day-to-day priorities, coordinating projects, and keeping operations organized. Comfortable juggling multiple responsibilities in fast-paced environments while staying on top of deadlines, communication, and important details. Strong at working with clients, vendors, and team members, solving problems as they come up, and stepping in wherever support is needed. Known for being adaptable, dependable, and able to keep things moving behind the scenes.
Overview
11
11
years of professional experience
Work History
Event Coordinator + Personal Assistant to Founder
Gardenia Weddings
Austin, USA
11.2025 - Current
- Coordinate communication and scheduling across multiple wedding clients, ensuring meetings, tastings, walkthroughs, and planning appointments are properly organized.
- Prepare and maintain detailed wedding timelines, itineraries, planning materials, and event-specific documentation.
- Coordinate with couples throughout the planning process to gather preferences, confirm details, and keep planning decisions moving forward.
- Reviewed vendor proposals, contracts, pricing, availability, and service options to provide informed recommendations for client decisions.
- Support destination and multi-day wedding planning by coordinating travel-related details, accommodations, schedules, and event activities.
- Supported Founder in managing daily priorities, schedules, appointments, and commitments to streamline workflow.
- Managed Founder’s inbox and correspondence, prioritized communications, and ensured timely follow-up on important requests.
Stay-at-Home Mother
Self-employeed
Round Rock, USA
07.2017 - 11.2025
- Managed household logistics, schedules, and budgeting while raising three children, ensuring smooth daily operations.
- Enhanced communication, organization, and multitasking skills through effective management of family needs and activities.
Operations Lead + Executive Assistant
Party Snaps Photobooth
Austin, USA
06.2022 - 07.2025
- Coordinated staff contracts to ensure seamless event execution.
- Developed and nurtured client relationships to foster repeat business.
- Track leads and manage follow-ups using CRM tools to convert inquiries into bookings.
- Coordinate event logistics, including setup, breakdown, and equipment management.
- Provide direct executive support by managing calendars, scheduling meetings, coordinating travel, and handling day-to-day administrative needs.
- Manage executive and business communications, including email correspondence, client inquiries, follow-ups, and vendor coordination.
- Maintain organized records, contracts, invoices, and other business documentation while tracking deadlines and outstanding action items.
- Support operational workflows by coordinating projects, managing priorities, and ensuring timely completion of tasks across multiple business functions.
- Serve as a key point of contact between leadership, clients, vendors, contractors, and staff to streamline communication and operations.
- Anticipate leadership needs, proactively identify issues, and implement solutions to keep daily operations running efficiently.
Shift Leader / Server
Mambo House
Round Rock, USA
09.2015 - 06.2017
- Trained new employees on company policies and customer service.
- Processed transactions and managed cash handling accurately.
- Provided exceptional guest experiences, serving 100+ customers daily.
- Maintained product knowledge across food and drink menus.
- Fostered a collaborative and supportive team environment.
Education
Associate in Science (A.S.) - Marketing
Austin Community College
Round Rock, Texas12-2026
Skills
- Executive & Administrative Support
- Executive Calendar, Inbox & Schedule Management
- Event Coordination & Execution
- Operations & Logistics Management
- Project Coordination & Timeline Management
- Vendor & Stakeholder Coordination
- Client Relations & Account Management
- CRM Systems (Notion, HubSpot, HoneyBook)
- Cross-Functional Collaboration
- Time Management, Prioritization & Multitasking
Timeline
Event Coordinator + Personal Assistant to Founder
Gardenia Weddings
11.2025 - Current
Operations Lead + Executive Assistant
Party Snaps Photobooth
06.2022 - 07.2025
Stay-at-Home Mother
Self-employeed
07.2017 - 11.2025
Shift Leader / Server
Mambo House
09.2015 - 06.2017
Associate in Science (A.S.) - Marketing
Austin Community College