Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Maggi Theiss

Maggi Theiss

Executive Assistant
EUGENE,OR

Summary

  • Detail-oriented team player with strong organizational skills.
  • Ability to handle multiple projects simultaneously with a high level of accuracy and a positive attitude.
  • Willing to take on added responsibilities to meet team goals.
  • Proactive problem solver with strong decision-making skills.


Overview

24
24
years of professional experience
1
1
Certification

Work History

Executive Assistant

Datalogic USA Inc.
01.2004 - Current
  • Manage executive calendars, schedule meetings and appointments, and coordinate travel arrangements.
  • Serve as a primary point of contact for executive's direct reports and their teams, assisting them with their requests or directing them to appropriate resources.
  • Prepare and edit executive presentations, reports, and agendas for both internal and external meetings.
  • Assist in budget planning and expense tracking.
  • Compile and process expense reports for reimbursement.
  • Collaborate on special projects.
  • Handle confidential and sensitive information with discretion and tact.

Americas Travel Management Specialist

Datalogic USA, Inc.
05.2015 - Current
  • Coordinate complex international and domestic travel for individuals and large groups, arranging flights, hotel and rental car reservations.
  • Resolve unforeseen travel issues such as flight changes and cancellations.
  • Research and recommend best routes and low-cost fares.
  • Create comprehensive pre-travel documentation packages, equipping travelers with essential information before departure.
  • Assist with passport and visa applications.
  • Train new hires in travel program processes and tools.

Executive Assistant

Hayes & Associates
08.2002 - 05.2003

Channel Sales Program Manager

Rackspace Managed Hosting
01.2001 - 05.2002

Executive Assistant

Rackspace Managed Hosting
04.2000 - 01.2001

Education

English

Western Oregon State College, Monmouth

Medical Transcription

Linn-Benton Community College, Albany, OR

Skills

  • C-Level Executive Support
  • Schedule/Calendar Management
  • Complex Travel Logistics
  • Meeting/Event Planning
  • Expense Reporting
  • Documentation Management
  • Logistics Coordination
  • Presentation Development
  • Budget Tracking
  • Invoice Processing
  • Business Writing and Proofreading
  • Microsoft Office Suite
  • SAP

Accomplishments

  • Coordinated corporate events with over 400 attendees including selecting venues, menus, entertainment and decor, as well as negotiating event contracts and managing budget
  • Arranged offsite events for up to 50 Executives and Top Leaders (2011, Ritz Carlton, Miami, FL; 2013, The Venetian, Las Vegas, NV) including group dinners and private tours/excursions
  • Coordinated flights, ground transportation and lodging for large groups
  • Planned event layouts which included tables, bars, dance floors, stages, A/V equipment, and areas for entertainment

Certification

Certified Professional Secretary, November 2006

Timeline

Americas Travel Management Specialist - Datalogic USA, Inc.
05.2015 - Current
Executive Assistant - Datalogic USA Inc.
01.2004 - Current
Executive Assistant - Hayes & Associates
08.2002 - 05.2003
Channel Sales Program Manager - Rackspace Managed Hosting
01.2001 - 05.2002
Executive Assistant - Rackspace Managed Hosting
04.2000 - 01.2001
Western Oregon State College - , English
Linn-Benton Community College - , Medical Transcription

Certified Professional Secretary, November 2006

Maggi TheissExecutive Assistant