Maggi Theiss
Executive Assistant
EUGENE,OR
Summary
- Detail-oriented team player with strong organizational skills.
- Ability to handle multiple projects simultaneously with a high level of accuracy and a positive attitude.
- Willing to take on added responsibilities to meet team goals.
- Proactive problem solver with strong decision-making skills.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Executive Assistant
Datalogic USA Inc.
01.2004 - Current
- Manage executive calendars, schedule meetings and appointments, and coordinate travel arrangements.
- Serve as a primary point of contact for executive's direct reports and their teams, assisting them with their requests or directing them to appropriate resources.
- Prepare and edit executive presentations, reports, and agendas for both internal and external meetings.
- Assist in budget planning and expense tracking.
- Compile and process expense reports for reimbursement.
- Collaborate on special projects.
- Handle confidential and sensitive information with discretion and tact.
Americas Travel Management Specialist
Datalogic USA, Inc.
05.2015 - Current
- Coordinate complex international and domestic travel for individuals and large groups, arranging flights, hotel and rental car reservations.
- Resolve unforeseen travel issues such as flight changes and cancellations.
- Research and recommend best routes and low-cost fares.
- Create comprehensive pre-travel documentation packages, equipping travelers with essential information before departure.
- Assist with passport and visa applications.
- Train new hires in travel program processes and tools.
Executive Assistant
Hayes & Associates
08.2002 - 05.2003
Channel Sales Program Manager
Rackspace Managed Hosting
01.2001 - 05.2002
Executive Assistant
Rackspace Managed Hosting
04.2000 - 01.2001
Education
English
Medical Transcription
Skills
- C-Level Executive Support
- Schedule/Calendar Management
- Complex Travel Logistics
- Meeting/Event Planning
- Expense Reporting
- Documentation Management
- Logistics Coordination
- Presentation Development
- Budget Tracking
- Invoice Processing
- Business Writing and Proofreading
- Microsoft Office Suite
- SAP
Accomplishments
- Coordinated corporate events with over 400 attendees including selecting venues, menus, entertainment and decor, as well as negotiating event contracts and managing budget
- Arranged offsite events for up to 50 Executives and Top Leaders (2011, Ritz Carlton, Miami, FL; 2013, The Venetian, Las Vegas, NV) including group dinners and private tours/excursions
- Coordinated flights, ground transportation and lodging for large groups
- Planned event layouts which included tables, bars, dance floors, stages, A/V equipment, and areas for entertainment
Certification
Certified Professional Secretary, November 2006
Timeline
Americas Travel Management Specialist - Datalogic USA, Inc.
05.2015 - Current
Executive Assistant - Datalogic USA Inc.
01.2004 - Current
Executive Assistant - Hayes & Associates
08.2002 - 05.2003
Channel Sales Program Manager - Rackspace Managed Hosting
01.2001 - 05.2002
Executive Assistant - Rackspace Managed Hosting
04.2000 - 01.2001
Western Oregon State College - , English
Linn-Benton Community College - , Medical Transcription
Certified Professional Secretary, November 2006
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