Maggie Malloy
Atlanta,USA
Summary
Seasoned Grant Manager with rich background in the nonprofit sector. Strong grasp of grant tracking, reporting, and compliance requirements to maintain financial integrity for organizations. Skills include effective communication, project management, and strategic planning.
Overview
13
13
years of professional experience
Work History
Operations Manager, Sustainable Finance Center
World Resources Institute
Remote, USA
03.2023 - Current
- Led Operations team through a reorganization which led to the portfolio growing from $4M to $11M.
- Oversaw Center's annual $4M+ budget, developed and promoted program management and fundraising best practices, and supported human resource issues for global team across US, Europe, China, and India.
- Provides financial oversight of the Center's annual $4M+ budget, while developing and promoting program management and development/fundraising best practices and assisting with human resource issues for a global team with staff in the US, Europe, China, and India.
- Serves as the Finance Center's focal point for budgeting and financial management and represents the Center in all finance and operations-related meetings.
- Collaborates with project managers to ensure compliance with the terms and conditions of complex international and multi-lateral grants and contracts.
- Collaborated with donors, partners, consultants, and vendors on financial and compliance-related concerns.
- Established transparent process for sharing budget and award information with program colleagues to inform project implementation decisions.
Grants and Finance Specialist
World Resources Institute
Remote, USA
11.2023 - 02.2025
- Oversaw day-to-day financial management of project budgets.
- Monitored monthly expenses, ensuring direct project budgets remained current in budgeting software.
- Prepares proposal budgets and ensures alignment between proposed activities and budgets.
- Delivers updates on project budgets to project managers and alerts them of funding deadlines and other financial concerns, especially financial cliffs.
- Led financial closeout, coordinating with project teams on reconciliation and reporting processes.
- Created and maintained subgrant and contract agreements with partners and contractors, processing payments and amending agreements as needed.
- Managed the submission process for expense reports, timesheets, cash advances, and other transactions.
Humanitarian Program Coordinator
CARE USA
Atlanta, USA
02.2022 - 02.2023
- Managed portfolio of seven USG-funded humanitarian grants totaling $37.5 million across East, Southern, and Central Africa, enhancing regional program impact.
- Coordinated with country offices for quality and timely financial and technical reporting to USAID's Bureau for Humanitarian Assistance (BHA) and U.S. State Department's Bureau for Population, Refugees, and Migration (PRM), ensuring compliance and accountability.
- Liaised between HQ technical teams, including Cash Assistance, Food and Livelihoods Security, Protection, and WASH, and CARE country offices to enhance program effectiveness and streamline communication on activity implementation and oversight.
Senior Humanitarian Program Officer
CARE USA
Atlanta, USA
10.2020 - 02.2022
- Oversaw a 783% increase in funding to the Ethiopia portfolio from $1.3 M to $11.7 M.
- Manages a portfolio of eight USG-funded humanitarian grants totaling $17.8 million across three regions.
- Coordinates with eight country offices to ensure quality and timely financial and technical reporting to USAID's Bureau for Humanitarian Assistance (BHA) and U.S. State Department's Bureau for Population, Refugees, and Migration (PRM).
- Liaised between HQ technical teams, including cash assistance, food and livelihoods security, and WASH, and CARE country offices to enhance program effectiveness and streamline communication around activity implementation and oversight.
- Created one-pager guidance documents that simplified USAID/BHA processes and procedures for restricted goods, improving clarity for country offices.
Senior Grants Manager
CARE USA
Atlanta, USA
01.2019 - 10.2020
- A supervisory role that provides advanced level financial management services for grants through the award life cycle; developing an understanding of donor requirements and expectations; ensuring compliance; and coordinating with international stakeholders.
- Managed a portfolio of 74 active grants, totaling over $56M, including funds from Cargill Inc., Abbott Laboratories, Pfizer Foundation and Latter day Saints Charities.
- Reviewed and participated in the creation of proposals bringing in over $52 million in grant donations.
- Contributed to development of multi-million dollar proposals, reviewed budget revisions, and addressed information requests for individual donors, family foundations, and corporations.
- Reviews proposal budgets for accuracy, adherence to donor restrictions and provides guidance with using donor templates.
- Reviews and submits final program and financial reports, evaluations and other program documentation.
- Delivered leadership and training on donor compliance processes for grants, enhancing team understanding and adherence.
- Spearheaded Salesforce adoption, developed templates for mass information uploads, and collaborated with designers to customize team reporting templates.
Junior Accountant (Part-time)
The Levanter Accounting Group
McDonough, USA
05.2019 - 06.2019
- Executed general ledger reconciliations, prepared journal entries, processed accounts payable, collected accounts receivable, reviewed profit and loss statements at month end, performed bank reconciliation, reconciled balance sheet accounts, and managed payroll.
- Processed invoices and expense reports for timely payments.
- Assisted in preparing financial statements and reports for management.
- Reconciled bank statements with internal accounting records regularly.
Grant Stewardship & Communications Coordinator
CARE USA
Atlanta, USA
09.2016 - 12.2018
- Managed a portfolio of 57 active grants totaling over $40 million, including funds from Cisco, Pfizer, Johnson & Johnson, General Electric, Nike and Latter-Day Saints Charities.
- Contributed to creation of 52 proposals worth $33M, resulting in over $12 million in grant donations.
- Developed proposals, budget revisions, and information requests for individual, family foundation, and corporate donors.
- Monitored implementation grants by reviewing and tracking submissions of semi-annual, final, and financial reports.
- Coordinates with country offices, finance, and technical staff to analyze budget plans ensuring funds are spent-down efficiently and in-line with donor terms and agreements.
- Reviews proposal budgets for accuracy, adherence to donor restrictions and provide guidance with using donor templates.
- Reviewed donor solicitations for financial and budgeting requirements.
Director of Development (Temporary Maternity Cover)
CARE USA
Atlanta, USA
06.2018 - 11.2018
- Secured $50,000 in external funding for a professional development program, enhancing staff capabilities and organizational impact.
- Developed and nurtured donor relationships, acquiring new supporters and renewing and upgrading annual gifts while ensuring high-quality customer service.
- Raised unrestricted and restricted funds annually for CARE, contributing to sustainability and growth of programs.
- Extensively researched and qualified donors, including managing year-end solicitations.
Proposal Development Officer
CARE USA
Atlanta, USA
09.2014 - 09.2016
- Ensured proposal submissions were complete, compliant with donor specifications, and were delivered on time.
- Developed and maintained CARE's institutional capacity statements and past performance references, supporting proposal development across multiple sectors.
- Identified and tracked new US Government business opportunities, disseminated opportunity availability globally, enhancing CARE's response to funding prospects.
- Compiled weekly and monthly financial reports from AIMS for Executive Management Team, ensuring informed decision-making through accurate financial oversight.
- Maintained CARE's Active Information Management Systems (AIMS).
- Organized inputs in AIMS and Competitive Bids Unit shared drive for efficient access and retrieval.
- Scheduled and facilitated meetings, including connecting participants from multiple locations utilizing Skype, WebEx, and conference bridges.
ACDI/VOCA Communications
USAID
Addis Ababa, Ethiopia
06.2014 - 08.2014
- Consolidated indicator data for report submissions to USAID, enhancing clarity and compliance.
- Reviewed, edited and created public information and learning materials, including the dissemination of project information, reports, success stories, newsletters, and other communication materials to the project's target audiences and constituencies.
- Assisted staff in preparing bi-weekly, quarterly, and annual reports by editing and formatting documentation, ensuring accuracy and consistency.
Programme Support Unit
International Organization for Migration
Nairobi, Kenya
04.2014 - 06.2014
- Wrote a $100K concept note to support the African Institute of Remittances which was funded.
- Conducted strategic research on potential projects and presented findings to program director.
- Researched funding opportunities to support IOM project development in Kenya.
- Drafted and reviewed internal and external reports to ensure clarity and compliance.
Program Development Analysis
USAID
Nairobi, Kenya
05.2013 - 03.2014
- Managed performance management and reporting database systems for 47 active projects, facilitating USAID/Kenya's compliance with performance monitoring, evaluation, reporting, and dissemination requirements.
- Coordinated with USAID/Kenya Technical Offices and Geographic Information Systems (GIS) teams to collect and analyze data for reports and tracking tools, enhancing performance management and devolution tracking.
- Coordinated business process changes to enhance data quality.
Education
M.A. - International Relations, Foreign Policy and Diplomacy
United States International University- Africa
Nairobi, Kenya08-2014
B.A. - Politics and Justice Studies, Religion
Claflin University
Orangeburg, SC, USA05-2012
Skills
- Financial management
- Budget forecasting
- Financial reporting
- Cost analysis
- Risk assessment
- Grant compliance
- Program evaluation
- Data analysis
- Project management
Timeline
Grants and Finance Specialist
World Resources Institute
11.2023 - 02.2025
Operations Manager, Sustainable Finance Center
World Resources Institute
03.2023 - Current
Humanitarian Program Coordinator
CARE USA
02.2022 - 02.2023
Senior Humanitarian Program Officer
CARE USA
10.2020 - 02.2022
Junior Accountant (Part-time)
The Levanter Accounting Group
05.2019 - 06.2019
Senior Grants Manager
CARE USA
01.2019 - 10.2020
Director of Development (Temporary Maternity Cover)
CARE USA
06.2018 - 11.2018
Grant Stewardship & Communications Coordinator
CARE USA
09.2016 - 12.2018
Proposal Development Officer
CARE USA
09.2014 - 09.2016
ACDI/VOCA Communications
USAID
06.2014 - 08.2014
Programme Support Unit
International Organization for Migration
04.2014 - 06.2014
Program Development Analysis
USAID
05.2013 - 03.2014
M.A. - International Relations, Foreign Policy and Diplomacy
United States International University- Africa
B.A. - Politics and Justice Studies, Religion
Claflin University