Maggie Weinert
Corona,CA
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
24
24
years of professional experience
Work History
Project Accountant AP
Largo Concrete
03.2020 - Current
- AP invoice/po entries, subcontract setup and entry, EFT entries, credit card payment and quick check entries, immediate email response to payment inquiries, daily check runs
- Excellent in-house relationships with Project Managers/Superintendents/Project Engineers/Yard Managers, etc
- Experienced in handling preliminary notices and lien releases
- Maintained organized records and files to support efficient project tracking
- Managed credit card expenses to ensure accurate financial reporting
- Handled reimbursements for expense reports
- Created vendor accounts with W9 documentation
- Reconcile Vendor Statements for Current Status
- Coordinated vehicle registration and maintenance tasks to ensure operational readiness
- Supported the office supply ordering process
- Oversaw upkeep of logs, files, and spreadsheets.
Accountant
Infrastructure Engineers
Brea, CA
04.2019 - 03.2020
- Managed vendor payments by monitoring expense accounts and cost centers; obtained W9’s and verified federal tax id numbers for new vendor setup; scheduled and prepared weekly check runs; reconciled payment discrepancies; voided checks.
- Responded to payment inquiries promptly; analyzed aging reports, check registers, and GL accounts; organized, logged, scanned, and filed invoices and checks to maintain accurate documentation.
- Processed employee expense reports, ensuring timely reimbursements for business-related costs and maintaining cash flow.
- Assisted the Billing dept when needed: prepared invoices via timesheets or percentage type.
- Assisted payroll department in preparing accurate payroll data, contributing to timely employee payments.
- Provided assistance to billing department by creating accurate invoices for client services.
Senior Project AP
Landsea Homes
Irvine, CA
06.2016 - 04.2019
- Executed high-volume, complex invoice entry for multiple projects, ensuring accuracy and timeliness.
- Daily, high volume, complex invoice entry for multiple projects
- Daily maintenance of recurring payments, online payments, ACH payments
- Managed the process of tracking preliminary notices, lien releases, and intent to lien notices, ensuring compliance with legal requirements.
- Top notch knowledge of preliminary notices, lien release tracking of subcontractors and suppliers, intent to lien notices, stop notices
- Processed loan draws and AIA pay applications G702 and G703 for bank loan approval, facilitating project financing.
Project Accountant
OHL USA INC
Irvine, CA
09.2014 - 06.2016
- Month-End Duties: Cash Forecast, owner billing accruals, subcontract accruals, material/equipment accruals, schedule of values, spreadsheet analysis, upload data to the ERP and balance to the GL.
- Ensured accurate recording of employee hours for timely payroll., wages, tax, and fringes to the ERP and balance to the general ledger
- Analyzed daily invoices and set up purchase orders to ensure accurate processing of general and administrative expenses and credit card payments
- Prepared and posted journal entries, ensuring accurate reflection of owner-approved payment quantities in the ERP
- Reviewed daily invoices to ensure proper documentation and processing., purchase order setup to match and scan, G&A, credit card payments
- Performed month-end tasks, including cash forecasting and accruals for materials and equipment.
Senior Accounting Assistant
First American
Santa Ana, CA
06.2009 - 09.2014
- Month-End deadlines were met with priority and high efficiency
- Analyze GL trial balance reports for Intercompany billing and reconcile for A/P charges
- Analyzed GL trial balance reports for intercompany billing and reconciled A/P charges to ensure accurate financial reporting.
- Executed daily check runs for invoices, check requests, expense reports, licenses, taxes, and fees to maintain timely processing.
- Conducted monthly budget analysis to ensure alignment with financial goals.
Senior A/P Specialist
John Laing Homes
Irvine, CA
09.2002 - 06.2009
- Led AP clerks and trained new and temporary personnel
- Processed high volume of invoices and managed purchase order entry, tracking, and logging
- Lien release tracking/preliminary notices
- Managed W9 and vendor setup; organized and maintained insurance certificates
- Project budget analysis
- Managed change orders to ensure project scope and budget adjustments were accurately documented.
Education
AA Degree -
Orange Coast College
Skills
- ERP Accounting
- ERP Software
- Sage 300 (Timberline)
- Sage Paperless
- Oracle
- SAP
- JD Edwards
- Account Reconciliation
- Financial Management
- Accounting Oversight
- General ledger management
- Contract Management
- Word
- Excel
- Outlook
- ERP Accounting
Timeline
Project Accountant AP
Largo Concrete
03.2020 - Current
Accountant
Infrastructure Engineers
04.2019 - 03.2020
Senior Project AP
Landsea Homes
06.2016 - 04.2019
Project Accountant
OHL USA INC
09.2014 - 06.2016
Senior Accounting Assistant
First American
06.2009 - 09.2014
Senior A/P Specialist
John Laing Homes
09.2002 - 06.2009
AA Degree -
Orange Coast College