Mahria Pearson
Summary
Professional with a strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes. Comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.
Overview
7
7
years of professional experience
Work History
Higher Education Assistant II
University Of Rhode Island
05.2023 - Current
- Processed travel expenses and reimbursements for students and professors.
- Handled confidential and sensitive information with discretion and tact.
- Filed paperwork and organized computer-based information.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Provided professional administrative support during board meetings, including minute-taking duties.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Assistant to the Financial Director
Westerly Public Schools
05.2022 - 05.2023
- Facilitated process improvements by automating manual tasks, increasing efficiency within the finance function.
- Filed paperwork and organized computer-based information.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Managed office systems to efficiently deal with documentation.
- Updated and maintained confidential databases and records.
- Created reports and completed state reporting for grants.
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
Executive Assistant
Westerly Public Schools
01.2020 - 05.2022
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Managed office inventory, tracking supplies, and placing orders to ensure smooth daily operations.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives.
Clerk
Exeter West Greenwich Regional School District
08.2017 - 01.2020
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Utilized district management software to record and track student information.
- Trained new clerks on company procedures and software tools effectively contributing to their integration into the team.
Education
High School Diploma -
Show Low High School
Show Low, AZSkills
- Discretion and Confidentiality
- Strong Organizational Skills
- Time Management
- Computer Skills
- Workload Management
- Administrative duties
- Administrative Support
- Expense Reporting
- Calendar Management
- Travel Arrangements
Timeline
Higher Education Assistant II
University Of Rhode Island
05.2023 - Current
Assistant to the Financial Director
Westerly Public Schools
05.2022 - 05.2023
Executive Assistant
Westerly Public Schools
01.2020 - 05.2022
Clerk
Exeter West Greenwich Regional School District
08.2017 - 01.2020
High School Diploma -
Show Low High School
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