Majida Baba
Houston,USA
Summary
Methodical Director experienced in overseeing daily operations across multiple organizations. Achieved effective execution of business strategies and implementation of business plans while managing financial performance. Focused on fostering collaboration and communication to drive continuous improvement and high-quality outcomes.
Overview
18
18
years of professional experience
Work History
Director of Constituent Relations & Partnerships
The Saint Constantine School
07.2024 - Current
- Cultivated relationships with key board members, donors, small businesses and corporations to advance organizational objectives.
- Led strategic fundraising initiatives to boost donor engagement and community support. (Galas, luncheons, spring and fall festivals)
- Managed donor relations by ensuring timely communication and acknowledgment of contributions.
- Maintained fundraising database, ensuring accuracy for monthly reporting to board of directors and facilitating informed decision-making.
- Coordinated with internal departments to ensure alignment between development and organizational objectives
- Recruited, trained, supervised, evaluated, and mentored staff members to enhance team performance.
- Developed detailed project plans outlining timelines, goals, budgets, staffing needs, and requirements.
- Implemented comprehensive strategies to improve operational processes and enhance efficiency.
- Managed budget allocations and resource planning for multiple projects, optimizing resource utilization to support organizational goals.
Director of Finance/Acct & Human Resource
The Saint Constantine School
Houston, TX
12.2017 - 06.2024
- Oversaw accounting operations, ensuring compliance with regulations and standards.
- Implemented financial software systems to streamline reporting and data management.
- Developed and implemented financial policies, procedures, and controls.
- Monitored cash flow management activities to ensure liquidity needs are met.
- Cultivated relationships with external auditors to ensure timely completion of annual audits.
- Completed tax return filings and maintained adherence to tax regulations and timelines.
- Oversaw preparation of yearly budgets for departments within the organization.
- Managed the overall accounting functions of the organization including accounts payable and receivable, payroll, and general ledger.
- Negotiated contracts with vendors and suppliers to maximize value while minimizing costs.
- Oversee Human Resources, ensuring simple, effective, timely and compliant processes including hiring, onboarding, discipline, and terminations
- Maintain and improve HR policies
- Submit required HR and benefits regulatory filings on time
- Prepare payroll and manage benefit administration and regulatory matters, coordinating with Finance team
- Support leadership with sensitive HR matters such as key personnel transitions, staff discipline and terminations; maintain compensation framework and facilitate hiring process; advise on organizational structure
- Assist staff with on benefits and HR topics; develop and lead effective Grievance and Exit Interview processes
- Advise supervisors on scheduling and efficient use of hourly labor
- Support Integrated School Hiring Committee, led by the Head of Faculty Development, and ensure robust, consistent hiring practices across all departments and academic levels which increase staff diversity and build a pool of potential future leaders
- Serve on Safety Committee; Investigate and document staff and student safety incidents and serve as contact for Workers Compensation
- Led Human Assets Committee in developing and implementing processes and programs to enhance staff performance and motivation.
- Manage personnel data and files (paper and electronic)
Vice President
West Houston Chamber of Commerce
09.2017 - 12.2018
- Developed and implemented continuous improvement initiatives and optimized organizational structure, establishing key performance indicators (KPIs) to monitor staff activity and performance against goals.
- Managed chamber staff by overseeing hiring, firing, and conducting performance reviews to ensure alignment with organizational goals.
- Oversee the day-to-day operations of the Chamber, including management of programs, staffing, membership, and marketing efforts
- Identify and develop revenue generation programs and events
- Implement a marketing plan for the chamber to assure a positive community image.
- Hired and managed employees to enhance productivity through training on best practices and protocols.
- Forged strategic alliances with various organizations to strengthen networking opportunities.
- Direct the annual and long-term planning process
- Develop goals and objectives for recommendation to the Board
- Work with the Chair to prepare agendas and materials for Board and Executive Committee meetings
- Prepared financial documents such as budgets, forecasts and reports.
- Analyzed actual financial results vs budget to prepare variance reporting to functional groups.
- Managed payroll processing activities for multiple entities including tax filings.
- Reconciled bank statements to maintain accurate financial records.
- Prepared monthly financial reports for management review and analysis.
Accounting Manager
Zupt LLC
08.2016 - 08.2017
- Responsible for full cycle accounting, payable and accounts receivable functions, posting journal entries, general ledger reconciliations, bank reconciliations, month end, quarter end, and/or year-end closing, preparation of financial statements, managing vendor relationships, retainage experience, insurance audits, human resources, shipping logistics, etc.
- Assisted in the preparation of monthly job cost report and review
- Oversaw accounts receivable processes, ensuring timely collection and accurate reporting.
- Timesheet and vendor invoice management
- Weekly payroll processing and verification – taxes, prevailing wage, 941s, etc.
- Accounts payable – Processed subcontractor/vendor requests for payment
- Weekly and Monthly check runs
- Bank reconciliations
- Processed and reviewed ACH payments
- Credit card reconciliations – credit card applications
- Reviewed and approved credit applications
- Reconciled and entered credit card statement receipts into system
- Managed company credit card (including gas cards) and receipts
- Maintained vendor credit application files with W-9s
- Led accounting team in daily operations, facilitating collaboration and execution of accounting tasks.
- Fully coordinated and communicated actions between purchasing and accounting (POs, SOA, shipments)
- Maintained inventory control, ensuring accurate tracking and reporting of stock levels.
- Coordinated travel for employees and clients: hotel and airline reservations; complied with immigration/visa related issues.
Accounting & HR Manager
The Information Store, Inc.
Houston, USA
05.2008 - 04.2016
- Worked with CPA and helped prepare monthly, quarterly and yearly financial statements
- Responsible for processing of payroll, accounts payable, and accounts receivable for the majority of the corporation’s divisions. (6 global offices - USA, Mexico, Middle East, Australia).
- Delivered accurate monthly consolidated financial information to management, enabling informed decision-making.
- Forecasted weekly cash flow and managed accounts payable payments.
- Ensure compliance with bank covenants
- Prepared monthly sales tax reporting to TX State Comptroller
- Developed cultural sensitivity training program for employees traveling internationally, enhancing awareness of regional practices in Latin America, Europe, Asia, and the Middle East.
Education
Bachelor of Science - Psychology
University of Houston
Skills
- Partnerships and alliances
- Team leadership
- Vendor management
- Relationship building and donor management
- HR management
- Finance operations
- Budget management
- AP, AR, Payroll, Reconciliations
- Staff development and team collaboration
- Software proficiency
- Problem solving
- Take initiative
- Trustworthy professional
- Multilingual communication
Timeline
Director of Constituent Relations & Partnerships
The Saint Constantine School
07.2024 - Current
Director of Finance/Acct & Human Resource
The Saint Constantine School
12.2017 - 06.2024
Vice President
West Houston Chamber of Commerce
09.2017 - 12.2018
Accounting Manager
Zupt LLC
08.2016 - 08.2017
Accounting & HR Manager
The Information Store, Inc.
05.2008 - 04.2016
Bachelor of Science - Psychology
University of Houston