Malena Carreon
Tucson,AZ
Summary
Successful human resource candidate with expertise in employee recruitment, training with experience in financial support. Adept at building and maintaining positive relationships with employees and management. Strong organizational skills and committed to adhering to relevant laws and regulations.
Overview
27
27
years of professional experience
Work History
Accountant I
University of Arizona, College of Optical Science
10.2023 - Current
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Gathered financial information, prepared documents, and closed books.
- Used advanced software to prepare documents, reports, and presentations.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
- Enhanced financial decision-making capabilities by providing timely, accurate information to management through regular performance reports.
- Streamlined monthly financial reporting processes, significantly reducing time required for report generation and analysis.
- Tracked funds, tracked payroll encumbrances and reconciled accounts.
Lead Human Resources Analyst
City Of Tucson
06.2017 - Current
- Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes, and talent management.
- Provided troubleshooting and technical assistance in use of PeopleAdmin system.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
- Incorporated employee feedback to improve processes and strategize long-term business plans.
- Synthesized current business intelligence data to produce reports and polished presentations, highlighting findings, and recommending changes.
- Identified clear connections between policies and business results to eliminate or reduce confusion and help employees achieve goals.
- Performed budget analysis to control expenditures and predict future budget needs.
- Implemented process improvements to automate office operations.
- Migrated legacy HRIS system to new technology to minimize business impacts.
- Analyzed key aspects of business to evaluate factors driving results and summarized into presentations.
- Recommended process improvements to continually identify, analyze and fix constraints and challenges.
Management Analyst
City Of Tucson
11.2016 - 06.2017
- Provided financial and human resources support by tracking and analyzing data related to training and HR programs
- Evaluated current processes to develop improvement plans.
- Produced detailed and relevant reports for use in making business decisions.
- Created and optimized records management strategies to coordinate and protect information.
- Reviewed internal systems and organized training plans to address areas in need of improvement.
- Compiled research data and gave professional presentations highlighting finds and recommended optimizations.
- Skilled at working independently and collaboratively in a team environment.
- Self-motivated, with a strong sense of personal responsibility.
- Proven ability to learn quickly and adapt to new situations.
- Worked well in a team setting, providing support and guidance.
- Worked effectively in fast-paced environments.
- Managed time efficiently in order to complete all tasks within deadlines.
- Passionate about learning and committed to continual improvement.
Human Resources Analyst
City Of Tucson
09.2011 - 11.2016
- Provided troubleshooting and technical assistance in use of PeopleAdmin system.
- Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes, and talent management.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
- Incorporated employee feedback to improve processes and strategize long-term business plans.
- Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior.
- Identified clear connections between policies and business results to eliminate or reduce confusion and help employees achieve goals.
- Performed budget analysis to control expenditures and predict future budget needs.
- Migrated legacy HRIS system to new technology to minimize business impacts.
Revenue Investigator
City Of Tucson
09.2010 - 09.2011
- Collected, analyzed and interpreted information, documentation, and physical evidence associated with investigations.
- Prepared case reports from allegations, transcripts of interviews and physical evidence.
- Documented findings and prepared detailed reports.
- Carefully documented statements, observations, and evidentiary materials.
- Communicated with external customers and taxing jurisdictions to clarify tax notices and resolve other inquiries.
- Analyzed tax issues and made recommendations for remediation to management.
- Collaborated with legal, finance and compliance departments to structure solutions to complex and multi-faceted challenges.
- Calculated estimated and tax liabilities and issued payment instructions to facilitate timely tax payments.
Public Information Officer
City Of Tucson
01.2002 - 05.2005
- Managed websites and social media accounts applying communication strategies and branding to maintain consistent voice and presence.
- Managed routine and crisis communications with media and members of public.
- Pitched stories to media organizations to promote company interests.
- Set up interviews with staff members to field media requests.
- Wrote press releases, talking points and and responses to requests for information.
- Developed campaigns to increase public awareness of company and engage customers.
- Assisted with marketing strategy development to increase public awareness and customer engagement.
- Forged strong media relationships to further public relations goals.
- Developed brand media relations strategies that bolstered community awareness and knowledge.
- Wrote press releases for routine use and crisis management.
- Communicated with media weekly to build relationships and optimize press coverage.
Administrative Assistant II
City Of Tucson
06.1998 - 05.2002
- Developed and updated budget spreadsheets to track, analyze, and report on performance and sales revenue
- Created and maintained databases to track and record financial information for multiple financial accounts
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Assisted development and implementation of new administrative procedures.
- Developed strategies to streamline and improve office procedures.
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
High School Diploma -
University of Arizona
Tucson, AZ08.1985
Skills
- Accurate Recordkeeping for financial, training and human resource functions
- Eligibility Determinations
- Policy and Procedure Writing
- Contract Negotiation
- Policy Interpretation
- File and Records Management
- HR Training
- Promotion Coordination
- Data Extraction
- Supply Requisition
- Process Efficiency Improvements
References
Debra Rodriguez
Financial Specialist
darodriguez892@gmail.com
Diane Sotelo, MPA, M.Ed.
Pronouns: she/her/hers
HR Manager, Employee Learning & Development
Diane.Sotelo@tucsonaz.gov
Jocelyn D. Maez
Lead Human Resources Analyst
City of Tucson
Jocelyn.Maez@tucsonaz.gov
Timeline
Accountant I
University of Arizona, College of Optical Science
10.2023 - Current
Lead Human Resources Analyst
City Of Tucson
06.2017 - Current
Management Analyst
City Of Tucson
11.2016 - 06.2017
Human Resources Analyst
City Of Tucson
09.2011 - 11.2016
Revenue Investigator
City Of Tucson
09.2010 - 09.2011
Public Information Officer
City Of Tucson
01.2002 - 05.2005
Administrative Assistant II
City Of Tucson
06.1998 - 05.2002
High School Diploma -
University of Arizona
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