Mallory Monarch-Jones
Cleveland,Texas
Summary
Dynamic Accounts Payable Manager with a strong track record in enhancing operational efficiencies and building robust vendor partnerships. Proven expertise in financial tracking and collaborative team development has resulted in notable improvements in cash flow management and streamlined audit processes. Recognized for analytical prowess and exceptional interpersonal skills, aimed at driving further improvements in financial operations.
Overview
17
17
years of professional experience
Work History
Accounts Payable Manager
Axios Industrial Maintenance
The Woodlands, Texas
11.2021 - 11.2024
- Negotiated payment terms with suppliers to improve cash flow and build strong vendor relationships.
- Analyzed various cost savings opportunities related to the accounts payable process.
- Coordinated preparation of external audit materials and external financial reporting.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Checked accounting system on regular basis to monitor transactions.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Reviewed and approved large and complex invoices for payment, ensuring adherence to budget and policy.
- Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Worked closely with department personnel to produce accurate and timely bills.
- Provided guidance to team members regarding complex billing issues or payment inquiries.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Worked cross-functionally with various teams and departments to improve operations.
- Identified opportunities for cost savings and efficiency improvements within the accounts payable function.
Accounts Payable Supervisor
Irongate Energy Services, LLC
Houston, Texas
09.2013 - 04.2021
- Handled the full spectrum of financial transactions such as processing invoices, verifying check requests, executing wire transfers and handling ACHs.
- Solely managed and handled the company's expense system for 200+ employees.
- Fostered effective collaborations with field offices for corporate success.
- Handled vendor communication with timeliness and professionalism.
- Assisted in the month-end close process efficiently.
- Functions as the main contact for managing accounts payable.
- Compile 1099 information to ensure vendor compliance.
- Oversee vendor W9 documentation.
- Conducted weekly check processing.
- Manages lease agreements efficiently, ensuring timely payment of rents.
- Transfers daily wires and ACH transactions as required.
- Supports nine field locations with accounting needs including payables, accruals, and PO logs.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Accounts Payable Supervisor
Parker School Uniforms, LLC
Houston, Texas
07.2011 - 09.2013
- Supervised the invoice handling process, ensuring timely weekly payments.
- Oversee company expense system for 100+ employees.
- Conducted reconciliation of branch bank accounts, maintained general ledger records, and facilitated month-end closures.
- Oversaw daily fund transfers from various branch locations to central office account.
- Created and enforced protocols, guaranteeing accurate execution of controls.
- Ensured timely and accurate reporting of aged payables.
- Oversaw and maintained yearly filing of 1099 forms.
- Supervise the handling of W9 forms for all vendors.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Accounts Payable Supervisor
Tessera Solar North America
Houston, Texas
01.2010 - 01.2011
- Supervise invoice processing and maintain weekly check runs.
- Oversaw the expense management system for a workforce of over 100, assisting with payroll processing.
- Recorded general ledger entries.
- Centralized funds by transferring daily deposits from multiple branches to main bank account.
- Established procedures for compliance with internal controls.
- Executed reclassification and resolution of old transactions for clients.
- Handled preparation and submission of yearly 1099 forms.
- Oversaw W9 forms processing per vendor requirements.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Accounts Payable Associate
Horizon Wind Energy, LLC
Houston, Texas
01.2008 - 01.2010
- Oversaw payment processing through accounts payable.
- Maintains strict enforcement of internal controls within the accounts payable process.
- Handled inquiries on vendor payments swiftly ensuring professional communication.
- Ensured quick resolution for payable discrepancies, disputes and reconciliation items.
- Collaborated with financial accounting team for precise recording of all payables to general ledger.
- Ensured timely and accurate reporting of aged payables.
- Systematically gathered and arranged 1099 details to comply with filing regulations.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Managed the resolution of past due account balances through direct contact with vendors and customers via phone and email correspondence.
Education
Associates Degree - Accouting
Rogers State University
Claremore, Oklahoma01.2005
Skills
- Operational Enhancements
- Accounts Payable Proficiency
- Expense Management
- Financial Tracking
- Effective Relationship Building
- Journal Entry Writing Proficiency
- Credit Card Account Reconciliation
- Financial Record Keeping
- Audit Assistance
- Month-End Accounting Procedures
- Vendor Partnership Development
- Payment Coordination
- Efficient Processing
- Collaborative Team Development
References
References are available on request.
Phone
- Mobile, (281) 323-1522
- Work, (832) 579-3577
Timeline
Accounts Payable Manager
Axios Industrial Maintenance
11.2021 - 11.2024
Accounts Payable Supervisor
Irongate Energy Services, LLC
09.2013 - 04.2021
Accounts Payable Supervisor
Parker School Uniforms, LLC
07.2011 - 09.2013
Accounts Payable Supervisor
Tessera Solar North America
01.2010 - 01.2011
Accounts Payable Associate
Horizon Wind Energy, LLC
01.2008 - 01.2010
Associates Degree - Accouting
Rogers State University
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