Marah MacKay
Petaluma,CA
Summary
Professional in field of accounting, bringing valuable expertise in financial analysis, reporting, and compliance. Proven ability to improve processes and maintain accurate financial records. Reliable team collaborator with focus on achieving results and adaptability to changing needs. Proficient in financial management and regulatory compliance.
Overview
25
25
years of professional experience
Work History
Client Accounting Specialist
Solairus Aviation
Petaluma
02.2016 - 03.2026
- Managed 25-47+ Owner Aircraft Clients
- Daily Reconciliation of Client Bank Accounts
- Correspond with Crew and Vendors regarding any AP related items in a timely matter
- Accurately Code and Review vendor invoices for approval
- Review and approve 30-40+ Expense Reports Weekly
- Process Month End to Generate monthly statements for each Aircraft
- Process high volume paperless AP invoices using Oracle Fusion
- Work closely with crew on expense reports through Certify and Outlook
- Process weekly ACH & Check runs
- Works closely with Client Service Directors on special tasks and projects
- Manage Vendor Statements and Reconciliations
- Managed the AP email box daily to distribute invoices and items throughout the accounting department
Admin Assist/Accounts Payable Clerk
Pathfinder Logistics International
Santa Rosa
04.2015 - 11.2015
- International Import Freight Forwarding
- FCL and LCL cargo tracking from Int’l Port of Export to U.S. Port of Discharge
- Submit daily ocean freight payments to Steamship Lines and Co-loaders for arriving cargo
- Heavy email correspondence using Microsoft Outlook
- Verify cargo arrival, customs clearance, load to rail, discharge from vessel and availability
- Dispatch available cargo to the inland offices for final delivery to customers
- Log all transactions for the shipment into the specialized file folder
- Invoice Entry into Quickbooks Online.
Accounts Payable Clerk
ThermoFisher Scientific
Petaluma
01.2009 - 01.2014
- Full Cycle Accounts Payable processing for 4 locations in 2 countries (U.S & Mexico)
- Processed high-volume invoices accurately and efficiently to ensure timely payment
- Sorted receiving paperwork from several sites, validating proper receipts into the ERP system
- 3 Way Match (Invoice, PO, Packing Slip)
- Properly coding Invoices to allocate to the correct GL departments
- File management of processed invoices awaiting payment as well as paid invoices to support proper vendor records
- Track and invoice for scrap produced, sent for pelletization and recycling
- Management of all office equipment and service records
- All Administrative & Receptionist duties
- Reconciled vendor statements monthly, resolving discrepancies to maintain accurate records.
Administrative Assistant
ThermoFisher Scientific
Petaluma
02.2004 - 02.2009
- Executive support for approximately 6 Management team members
- Supported the Accounting Department daily and during month end close processing
- Entered journal entries into the ERP system and created spreadsheets to track expenditures
- Hospitality and Event planning for company events/visiting guests
- Travel Scheduling
- Facilitated communication between cross-functional teams to streamline project workflows.
- Implemented process improvements that increased administrative efficiency across the organization.
- Other Administrative and Receptionist duties
- Managed scheduling and coordination of meetings for multiple departments.
Receptionist
ThermoFisher Scientific
Petaluma
02.2001 - 02.2004
- Manage high volume incoming calls for our Manufacturing, Shipping, and Customer Service departments.
- Process all mail correspondence
- Assist other departments with clerical needs
- Assisted in onboarding processes by preparing materials and orienting new employees.
- Managed front desk operations, ensuring seamless communication and customer service.
Education
Diploma -
Casa Grande High School
PetalumaSkills
- Full Cycle Accounts Payable
- Accounts receivable
- General ledger management
- Oracle Fusion
- Microsoft Office Programs
- Vendor Account Reconciliations
- Expense Review Analyst
- Detailed & High-Volume Invoice Processing
- Banking Recon & Payment Applications
- PPI/Lean Certification
- Administrative Support
- Project Tracking
- Operations Support & Maintenance
- Data Processing
Timeline
Client Accounting Specialist
Solairus Aviation
02.2016 - 03.2026
Admin Assist/Accounts Payable Clerk
Pathfinder Logistics International
04.2015 - 11.2015
Accounts Payable Clerk
ThermoFisher Scientific
01.2009 - 01.2014
Administrative Assistant
ThermoFisher Scientific
02.2004 - 02.2009
Receptionist
ThermoFisher Scientific
02.2001 - 02.2004
Diploma -
Casa Grande High School