MARCIA LINDSEY
Waddell,AZ
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
16
16
years of professional experience
1
1
Certification
Work History
ADMINISTRATIVE ASSISTANT
PETSMART
05.2022 - Current
- Preform administrative duties for executive leaders and department
- Manage executives’ calendars and special projects
- Act as the point of contact among executives, associates, vendors, and other external partners
- Make travel and accommodation arrangements for US and International travel
- Oversee daily expenses.
ADMINISTRATIVE ASSISTANT
CITY OF BURIEN
07.2019 - 11.2021
- Assist the Parks & Recreation Director and Manages with daily tasks and calendar management
- Process all contracts, work orders and accounts payable & receivables for department
- Coordinate meetings and events for the City’s Board, Commission and Council meetings
- Assist IT implementing new software systems for the department.
RESCUE COORDINATOR
EMERALD CITY PET RESCUE
01.2017 - 07.2019
- Manage front desk operations
- Schedule and conduct interviews for potential adopters
- Process all adoption contract paperwork along with organizing all medical documentation for adopters
- Intake all new adoptable animals
- Take photos and create pet profiles for website and all other social media platforms.
PROGRAMS & EVENTS COORDINATOR
PAWSITIVE ALLIANCE
05.2014 - 11.2016
- Coordinate large scale animal adoption events
- Allocate all marketing efforts of organization
- Manage and maintain all social media accounts and website design
- Manage volunteer outreach program along with fostering relationships with potential sponsors and media contacts
- Assist with general fundraising and annual benefit dinner and auction.
OFFICE MANAGER
THE EVENT STUDIO
12.2011 - 06.2014
- Plan and manage day-to-day operations of a demanding Corporate Event Management office
- Monitor the operations budget along with basic bookkeeping tasks
- Control expenses and prepare expense reports for a team of 10 employees
- Manage all operation accounts
- Assist with multiple event projects.
EXECUTIVE ASSISTANT
K2 SPORTS
01.2008 - 11.2010
- Responsible for managing the schedules and communications of key company executives including the President and CEO
- Prioritizing emails and phone calls, gathering documents to prepare for meetings
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
Education
Associate of Arts - Meetings And Events Management
University of Nevada - Las Vegas
Las Vegas, NVSkills
- Meetings & Events Coordination
- Project Management
- Interpersonal skills
- Attention to Detail
- Adaptability
- Tech savviness
- Microsoft Outlook
- Excel
- Word
- PowerPoint
- Adobe
- Presentation Design
- Workflow Optimization
- Minute Taking
- Invoice Processing
- Expense Reporting
- Database Management
- Travel Coordination
- Office Administration
- Information Security
- Calendar Management
- Business Correspondence
- Contract Agreement Preparation
- Supervising Staff
- Accounting Support
- Deadline-Oriented
- Scheduling and Calendar Management
- Purchase Orders Organization
Certification
International School of Hospitality - UNLV, Meetings & Events Management Certified, 2005
Timeline
ADMINISTRATIVE ASSISTANT
PETSMART
05.2022 - Current
ADMINISTRATIVE ASSISTANT
CITY OF BURIEN
07.2019 - 11.2021
RESCUE COORDINATOR
EMERALD CITY PET RESCUE
01.2017 - 07.2019
PROGRAMS & EVENTS COORDINATOR
PAWSITIVE ALLIANCE
05.2014 - 11.2016
OFFICE MANAGER
THE EVENT STUDIO
12.2011 - 06.2014
EXECUTIVE ASSISTANT
K2 SPORTS
01.2008 - 11.2010
Associate of Arts - Meetings And Events Management
University of Nevada - Las Vegas
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