Summary

Overview

Work History

Education

Skills

Websites

Hobbies and Interests

References

Professional Associations

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Timeline

MARIA STEIN

Fort Lauderdale,FL

Summary

Results-driven Senior Executive Assistant and Marketing Coordinator with expertise in project planning and vendor coordination. Enhanced brand visibility through innovative marketing design and successful event execution. Skilled in travel management and calendar optimization, delivering efficiency in fast-paced environments.

Overview

years of professional experience

Work History

Senior Executive Assistant / Marketing Coordinator

Dorsky Yue International

06.2019 - 10.2025

Executive Assistant to Managing member and marketing coordinator of 35 employee firm.
Managed complex executive calendars, high-level meetings, and domestic & international travel with a focus on efficiency, confidentiality, and precision.
Acted as key liaison between executive leadership, staff, and external partners, streamlining communication to optimize workflows.
Coordinated internal and external events, including client meetings, strategy sessions, and company gatherings.
Plan and oversee conference booth and career fair setups, handling logistics, vendor coordination, and on-site management to ensure a professional and visually cohesive presence.
Led creative design and production of branded materials including banners, promotional items, and event displays, enhancing the firm's visual identity and audience engagement.
Utilize Adobe Creative Suite (Photoshop, InDesign) to design marketing collateral, social media graphics, proposal templates, and presentation layouts aligned with brand standards.
Support business development initiatives, assisting with proposal creation, contract preparation, and visually compelling client presentations.
Represent the firm at trade shows, networking events, and community conferences, fostering professional relationships and enhancing brand visibility.
Oversee IT coordination, vendor relations, and troubleshooting to maintain smooth office operations and technology performance.
Leverage advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack) to support hybrid teams.

Estate Manager / Private Executive Assistant

Lobelia LLC

01.2016 - 01.2019

Directed the daily operations, maintenance, and upkeep of three luxury waterfront estates, overseeing 40,000 sq. ft. of property and managing a staff of 15 to meet household and administrative service needs.
Estate manager responsible for the maintenance and upkeep of 3 Waterfront Estates, combined 40,000 square feet and 15 personal employees.
Supervised and trained house staff to uphold service standards, ensuring consistent quality and guest satisfaction.
Maintained accurate records, developed operating procedures, and implemented maintenance schedules for monthly, seasonal, biannual, and annual property upkeep.
Oversaw smart home systems (Creston & Savant), addressing all maintenance issues promptly to minimize downtime.
Managed household calendars, guest preference sheets, gift purchasing, dry cleaning, and other personal service logistics across multiple properties.
Coordinated domestic and international travel logistics, managing flights, hotels, and private charters for seamless family travel.
Acted as Chief Stewardess on a 112-ft Westport yacht during family travel to the Bahamas, collaborating with the crew, managing provisioning, and overseeing guest services.
Planned and executed on-site and off-site events for guest list of up to 300 guests, including vendor management, private security, chef, service & kitchen supervision for seamless guest experience.
Directed organization and closet management across estates to streamline packing and travel transitions for principals.
Experienced with line handling, fenders, operating a 14-ft tender, and marina logistics in Florida, the Bahamas, and the Northeast.

Executive Assistant

Florida Yachts International

01.2014 - 01.2016

Executive Assistant to Chief Financial Officer and CPA.
Coordinated complex domestic and international travel for CFO, including flights, transfers, lounge access, and on-the-ground transportation, optimizing calendar management for efficiency.
Investigated and resolved discrepancies in monthly bank accounts under strict deadlines, enhancing accuracy in financial reporting.
Managed procurement of office essentials, including uniforms, business cards, and branded materials, ensuring a consistent and professional corporate image.
Handled incoming mail and deliveries, ensuring timely and secure distribution of critical documents and packages.