MARIANA DAVIS
First Pacific Financial
North Bend,Washington
2
Languages
28
years of professional experience
Professional with extensive experience in executive support and office management. Adept at coordinating schedules, managing communications, and handling confidential information with discretion. Strong focus on team collaboration and achieving high-impact results. Known for adaptability, reliability, and exceptional organizational and multitasking skills. Proficient in calendar management, travel arrangements, and project coordination, ensuring seamless operations in fast-paced environments.
Work History
Executive Administrative Assistant /Office Manager
1 Year 1 Month- Coordinated executive schedules, ensuring optimal time management and prioritization of critical tasks.
- Managed communication between executives and clients fostering clear information flow and relationships.
- Oversaw preparation of meeting agendas and materials, contributing to effective discussions and decision-making processes.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Provided exceptional customer service when representing company interests during interactions with external partners and stakeholders.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Coordinated and executed special projects.
Executive Administrative Assistant /Office Manager
5 Years 10 Months- Coordinated complex executive schedules, ensuring optimal time management and prioritization of meetings.
- Managed daily office operations, ensuring efficient workflow and resource allocation.
- Implemented office procedures that improved workflow efficiency and reduced operational redundancies.
- Oversaw vendor relationships, negotiating contracts to optimize services while controlling costs effectively.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
School Administrator / Admissions
5 Years 11 Months- Operations and Administration management for the PK grade campus.
- Manage admissions process for over 200+ applicants each season
- Manage school calendar
- Leadership of several school events and trainings
- Sr. Associate of Social Media and Marketing Team
- Parent and Student Services and solutions Lead
- Bellevue Children’s Academy is a prestige International Baccalaureate private elementary school with a total of 700+ students and 150 employees, from grades PK to 9th and 4 campuses in the Bellevue/Redmond area.
- August 2013 – July 2019
Administrative / Admissions Lead
4 Years 4 Months- Office Operations Management.
- Lead the admissions department for an average of 250+ applicants each season.
- Manage and organized administration calendar and events.
- Event planning management.
- Chestnut Hill Academy is a private elementary school which is part of Bright Horizons Family Solutions with many elementary and pre-schools locations throughout country.
- April 2009 – August 2013
Training and Development Specialist
2 Years 5 Months- Managing data entry, background checks and verifications for all new applicants and hires.
- Oversee audits of new and active employee paperwork.
- Manage and coordinate employee trainings; Management 101 & 102 and Sexual Harassment.
- Visit grocery stores on a weekly basis for meetings, trainings, management and store level hiring.
- Manage, organize and conduct new employee orientations.
- Superior Grocers is an organization comprised of multiple grocery stores throughout Southern California, with over 8,000 employees.
- March 2006 – August 2008
Human Resources Specialist
2 Years 1 Month- Manage new employee hiring and interviewing.
- Employee problem solving and requests and time off.
- Associate to Employee Benefits Department.
- Manage employee verification forms and reference checks.
- Scheduling screening and background checks for new employees.
- February 2004 – March 2006
Executive Assistant
2 Years 8 Months- Office Manager.
- Manage sales and marketing team leads schedules.
- Coordinate all travel and calendars for Sales and Marketing team.
- Scheduling and coordinating meetings with vendors/buyers and clients.
- Online, phone and in person customer service.
- Data entry of all orders and buying.
- Oversee purchase orders and shipment process.
- Supervise warehouse and production line leads.
- Partner in meeting with new, potential and exciting customers.
- Manage sales presentations and proposals to new and existing customers.
- Managing and creation of component tables.
- Cobe Color Cosmetics is a cosmetic manufacturer and distributor for several, name brand cosmetics and pharmaceuticals (Too Faced, Stilla, Bare Minerals, Lorac, and Neutrogena)
- May 2001-January 2004
Loan Processor
2 Years 2 Months- Organization of new prospect loans.
- Verification of employment of new applicants.
- Scheduling of Escrow, Titles and Appraisals for all incoming loan request.
- Gathering all bank request for closing of loans.
- Assist with managing office: Answer several phone lines, data entry, customer service and problem solving.
- Great Capital Mortgage is a mortgage broker who specializes in home loans and home refinance.
- November 1998 – January 2001
Education
Diploma
Skills
Sr. Executive Administrative
Organized
Detail Oriented
Human Resources / Operations Management / Real Estate / School Administration & Admissions Management
Bilingual (Spanish/English –Fluent in Both)
Excellent Communications Skills
Excellent Customer Service
Professional Presence
20 Years of Executive Administration & Management Experience
Excellent time and priority management skills
Exceptional interpersonal skills
Calendar management proficiency
Meticulous attention to detail
Administrative skills
Executive support expertise
Strong organizational skills
Expert time management
Event planning expertise
Effective problem solving
High-level confidentiality
Business administration
Project planning
Office management
Executive support
Personal Information
Title: SR. EXECUTIVE ASSISTANT / OFFICE MANAGER
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Executive Administrative Assistant /Office Manager
First Pacific Financial
05.2025 - 06.2026Read More
Executive Administrative Assistant /Office Manager
Garland Capital Management
07.2019 - 05.2025Read More
School Administrator / Admissions
Bellevue Children’s Academy
08.2013 - 07.2019Read More
Administrative / Admissions Lead
Chestnut Hill Academy
04.2009 - 08.2013Read More
Training and Development Specialist
Superior Grocers
03.2006 - 08.2008Read More
Human Resources Specialist
02.2004 - 03.2006Read More
Executive Assistant
Cobe Color Cosmetics & Pharmaceutical
05.2001 - 01.2004Read More
Loan Processor
Great Capital Mortgage
11.1998 - 01.2001Read More
Lynwood High School
Diploma
Read More