Maribel Guizar Chavez
Santa Clara,CA
Summary
To obtain a position as Project Assistant with self-motivated nature focused on independently handling project and team needs. Highly organized in preparing documentation, schedules and communications.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Coordinator
Chavez Supermarket
- Customer service and check out at Taqueria and retail side
- Coordinate cashier's breaks/lunches
- Make returns/void transactions
- Monitor floor and provide great customer service
- Work Taqueria area making aguas frescas,cutting fruit and preparing coffee etc.
Administrative Assistant
Jesus Alcala Income Tax Services/Immigration
- Lead contact for client relations, including initial registration and communication
- Managed accounting
- Assisted in gathering information needed for taxes/immigration.
Accounts Payable/Accountant
MGM Drywall Inc.
San Jose, CA
01.2024 - Current
- Minimized late payment fees by consistently monitoring due dates and prioritizing payments accordingly.
- Balanced accounts associated with accounts payable process.
- Processed accounts payable through Foundation platform.
- Streamlined month-end closing processes, allowing for faster reporting to management on financial results.
- Assisted employees with filling out expense reports.
- Served as a key contact person for external vendors, addressing inquiries on payment statuses promptly and professionally.
- Kept information in Foundation platform up to date.
- Pay bills
- Keep up with DMV tracker and payments
- Vendor Releases
- Weekly check runs
Administrative Assistant
Level 10 Construction
03.2021 - Current
- Prepare Invoices/Pay Invoices, Create Purchase Orders
- Assist with accounts, City Permits, Utilities accounts, Vendor Accounts
- Utilized Excel, Microsoft Word, and Microsoft Outlook
- Provide customer service for employees/vendors etc
- Assist with month-end close process/reports
- Assist in client billings, posting payments when received and follow up with missing/past due payments and code invoices
- Stock and re-stock break room, kitchen and office supplies
- Assist with Inventory reports/updates etc
- Credit Card reconciliation
- Continuous Billing
- Data Entry
- File away reports, vendor invoices, etc
- Accounts receivable
- Accounts payable.
Accounts Payable Specialist
DRYCO Construction
Fremont, CA
03.2023 - 09.2023
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Perform Check runs weekly
Project Assistant
Preston Pipelines Infrastructure
11.2018 - 07.2020
- Prepare contracts, Purchase Orders, Work Authorization, Change Orders for subcontractors
- Assist two Project Engineers at Stanford University Jobsite
- Review and pay invoices, Write warranty letters, Pre liens
- Utilized Excel, Microsoft Word, Timberscan, Heavy Job and Microsoft Outlook
- Credit card reconciliation
- Assist with paying subcontractor invoices and coding
- Assisted Skill Path Business Writing and Grammar Skills/ Managing Multiple Projects, Objectives and Deadlines
- Financial record-keeping.
Member Advisor
Stanford Federal Credit Union
10.2017 - 09.2018
- Execute withdrawals and deposits for customers
- Provide customer service for personal line of credit, loans, credit cards, open accounts and miscellaneous account activity
- Utilized DNA, Springboard , Excel, Microsoft Word t and Microsoft Outlook.
Banker, Customer Service and Sales Representative and Teller
Wells Fargo Bank
12.2013 - 10.2017
- Execute withdrawals and deposits for customers
- Provide customer service for personal line of credit, loans, credit cards and miscellaneous account activity
- Utilized SVP, SVT, Excel, Microsoft Word t and Microsoft Outlook.
Customer Relations
State Farm
03.2015 - 11.2015
- Responsible for communications-including phone appointments, email, and face to face customer service, taking payments/making deposits
- Utilized NECHO, ABS, Excel, Microsoft Word t and Microsoft Outlook
- Managed accounts receivable
- Reviewing insurance policies
- Bank deposits, reconciliation of bank and credit card payments.
Server/Host
IHOP
10.2012 - 06.2013
- Provide customer service
- Responsible for communications including answering phone taking orders, siting down customers
- Managed being a server and host at the same time
- Managing the floor while needed.
Education
High School Diploma -
Woodside High School
Woodside, CA06.2012
Skills
- Customer Service
- Data Entry
- Work Planning and Prioritization
- Relationship Building
- MS Office
- Project Coordination
- Discretion and Confidentiality
- Project Support
- Project assistance
- Accounts reconciliation
- Permit applications
- Microsoft Office
- Office Management
- Accounts Payable and Receivable
- Phone and Email Etiquette
- Problem-Solving
- Billing and Invoicing
- Detail Oriented
Jobskills
- Strong interpersonal, oral, and written communication skills
- Excellent attention to detail
- Flexible in learning new tasks and roles
- Experience working with people from different socioeconomic backgrounds
- Problem Solver
References
Upon Request
Training
- Proficient in Microsoft Word, PowerPoint, Excel and Adobe Flash
- Three years of computer application training at Woodside High School.
Certification
- CNP - Certified Notary Public (04/2024-04/2028)
- CTEC Tax Preparer (10/2023-10/2024)
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Accounts Payable/Accountant
MGM Drywall Inc.
01.2024 - Current
Accounts Payable Specialist
DRYCO Construction
03.2023 - 09.2023
Administrative Assistant
Level 10 Construction
03.2021 - Current
Project Assistant
Preston Pipelines Infrastructure
11.2018 - 07.2020
Member Advisor
Stanford Federal Credit Union
10.2017 - 09.2018
Customer Relations
State Farm
03.2015 - 11.2015
Banker, Customer Service and Sales Representative and Teller
Wells Fargo Bank
12.2013 - 10.2017
Server/Host
IHOP
10.2012 - 06.2013
Coordinator
Chavez Supermarket
Administrative Assistant
Jesus Alcala Income Tax Services/Immigration
High School Diploma -
Woodside High School