Maribel Taboada
Hollis,NY
Summary
Detail-oriented and experienced Payroll Specialist with over 10 years of expertise in processing accurate and timely payroll for companies ranging from small businesses to large corporations. Fluent in English and Spanish, with a strong ability to communicate effectively across departments and with multilingual employee bases. Proficient in payroll software including UKG, Paylocity, ADP, QuickBooks, Workday, Oracle, JD Edwards, Paycom and CMiC, with a strong understanding of federal, state, and local tax regulations. Known for maintaining strict confidentiality, ensuring compliance with labor laws, and streamlining payroll operations to improve efficiency. Adept at resolving discrepancies, managing garnishments and benefits deductions, and collaborating with HR and finance teams to support overall business operations.
Overview
12
12
years of professional experience
Work History
Sr Payroll Associate
Railworks Transit Inc.
New York, NY
11.2025 - Current
- Process weekly multi-state payroll for union and non-union staff for 400 employees.
- Calculate wages, overtime, commissions, deductions, premium pay, and shift differentials based on trade or seniority.
- Manage and remit union deductions, including initiation fees, working assessments, and monthly union dues.
- Administer employer-paid fringe benefits, pension, and health fund contributions.
- Reconcile discrepancies while generating payroll reports for management and assisting with internal/external audits.
- Submit weekly and monthly union reporting
- Work on prevailing wages and certified payroll compliance reports.
- Maintain compliance with federal, state, and local wage-hour laws and internal controls
Payroll and Benefits Specialist
Mondofix Inc.
New York, NY
08.2024 - 10.2025
- Process biweekly payroll for three companies across multiple U.S. states and international branches in Germany and the UK.
- Manage bonuses, commissions, and deduction adjustments; administer 401(k) retirement plans and employer contributions.
- Oversee employment verifications in the U.S. and Canada and workers' compensation for monopolistic U.S. states.
- Conduct HRIS data analysis and manage internal cost reporting through GL entries and BI reports.
- Supervise data flow from timekeeping systems to payroll provider; support employees with pay, time-off, and record inquiries.
- Configure earnings, deductions, and tax codes; process benefit invoices
- Support open enrollment/life events.
- Ensure accurate quarter/year-end reconciliations and certified payroll compliance.
- Prepare, review, and submit Certified Payroll Reports to meet compliance standards for public works and government contracts.
Sr. Payroll Specialist
Bollore Logistics USA Inc.
Long Island, NY
02.2018 - 07.2024
- Managed full-cycle payroll processing (scheduled and off-cycle) for 700 employees across multiple U.S. states, ensuring compliance for monopolistic workers’ comp states.
- Reconciled payroll data pre- and post-processing; trained team members on timekeeping, payroll audits, and error resolution.
- Handled garnishments, tax elections, and tax remittances (e.g., NYPFPL); supported employees with payroll and tax inquiries.
- Produced and analyzed BI reports, general ledger entries, and performed GAAP accounting functions.
- Processed payroll for expatriates (including gross-up calculations and currency conversions) and visa holding employees (J1, F1, L1).
- Led audits (401k, workers’ comp, finance), processed hardship withdrawals, completed 401(k) non-discrimination testing, and collaborated on 5500 filings.
- Submitted federal reporting (EEOC, Census Bureau, BLS) and maintained compliance with evolving state/federal regulations.
- Spearheaded new HRIS system implementation, leading U.S./Canada integration, data migration, and system workflow development.
- Trained internal teams on HRIS functionalities; served as primary point of contact for system support and case resolution.
Payroll Specialist
Cayuga Centers for Children
New York, NY
07.2014 - 01.2018
- Reviewed and processed time sheets, work schedules, and payroll data for accuracy and reconciliation.
- Maintained employee records including transfers and terminations; compiled and submitted payroll and benefits reports.
- Trained new and internal staff; translated documents to support multilingual operations.
- Supported departmental meetings and resolved hardware/software issues related to payroll systems.
- Led training on new department-specific software and processes to improve team efficiency.
Education
Bachelor's - Accounting
Southern New Hampshire University
08-2019
Skills
- Advanced Excel
- Excellent time management, planning and organization skills
- Decision making and problem solving skills
- Leadership experience
- Vast knowledge of labor laws and union payroll regulations
Timeline
Sr Payroll Associate
Railworks Transit Inc.
11.2025 - Current
Payroll and Benefits Specialist
Mondofix Inc.
08.2024 - 10.2025
Sr. Payroll Specialist
Bollore Logistics USA Inc.
02.2018 - 07.2024
Payroll Specialist
Cayuga Centers for Children
07.2014 - 01.2018
Bachelor's - Accounting
Southern New Hampshire University