Marie Garcia
Administrative Professional
Downey
Summary
Versatile Administrative professional with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
21
21
years of professional experience
Work History
Project Coordinator (Temporary)
Adecco USA
02.2024 - 03.2024
- Recruited Poll Workers assigned to work the Primary Elections
- Redirected Poll Workers where needed and monitored any issues that arose
- Provided location maps of assignment for Poll Workers during elections
- Made recommendations for adjusting recruiting strategies to ensure an adequate number of Poll Workers were registered and available at all times
- Maintained communication with Poll Workers via telephone and e-mail
- Updated Poll Worker communication information in Election Database as needed
- Performed all other duties as assigned.
Assistant (Temporary)
In Home Support Services-IHHS (Client-Julie Meserve)
02.2023 - 05.2023
- Proven experience assisting a cancer patient; providing personal care, meal preparation, transportation, medication management and other care duties as needed
- Respectful, compassionate communication and interpersonal skills
- Excellent time management and strong ethics
- Knowledge of first aid and CPR.
Operations Administrative Assistant
Maryvale
01.2019 - 04.2022
- Provided administrative, purchasing and safety/facilities support under the direction of the Director of Administrative Operations/HR Director
- Successful in communicating via email, phone calls, Zoom, Teams and face to face interaction in English and Spanish
- Carried out administrative and clerical functions including word processing, typing letters, reports, memoranda and forms, etc
- Proficient in use of office equipment and various mail/package delivery service i.e.; FedEx, UPS and USPS
- Experienced in general purchasing, invoice tracking, resolving order error issues and returns
- Managed safety and fleet procedures on a quarterly basis.
Administrative Associate III (Temporary)
OnBoard USA- Sempra
12.2018 - 01.2019
- Performed general administrative and clerical functions including word processing, data entry, typing letters, forms, filing and as needed
- Routed incoming calls, scheduled appointments, meetings and made local travel arrangements
- Composed correspondence and reports for supervisor's signature
- Maintained budget, expense accounts and other financial records
- Reconciled invoices, and purchase orders.
Executive Administrative Assistant to CEO
Goodwill SOLAC
02.2017 - 04.2018
- Provided executive administrative support to the President & CEO and served as a liaison to the board of directors and senior management team
- Managed calendar of appointments; expense reports; composed and prepared correspondence
- Arranged local travel plans, itineraries, agendas.
Executive Administrative Assistant to the CEO
Downey Federal Credit Union
07.2014 - 02.2017
- Responsible for executive administrative support to the President & CEO
- Prepared reports, correspondence, manuals, spreadsheets, and all other communications
- Revised and tracked credit union policies and procedures
- Assisted in coordinating the credit union's involvement in community events
- Interfaced with members of the Board of Directors and Supervisory Committee, visitors and business partners to the credit union.
Operations Coordinator
Children’s Institute Inc
01.2003 - 06.2013
- Supported Vice-President of Operations in an administrative role by managing calendar, coordinated meetings, training sessions
- Prepared correspondences, forms, reports, spreadsheets and presentations
- Corresponded on behalf of the Operations department via emails and phone calls regarding facility service-related issues for staff of 500 at any given time
- Assisted in monitoring expenses for department budget including preparing check requests and processing invoices
- Prepared, paid, followed up and resolved issues as needed for purchase requisitions
- Assisted in preparing and submitting expense and mileage reports for Vice-President of Operations
- Purchased department equipment and supplies
- Managed maintenance requests, inventory of equipment and supplies, keys and routed routine operational issues to Building Engineer
- Coordinated with I.T
- And departments during space planning and office moves
- Built and managed strong business relationships with vendors, contractors, property management, and building security.
Education
B.A- Communications -
California State University Dominguez Hills
Carson, CASkills
- Microsoft Office Suite
- Microsoft Word
- Excel & Outlook
- Bilingual English/Spanish
- Procurement
- Flexible and Adaptable
- Project Coordination
Languages
Spanish
Native or Bilingual
Timeline
Project Coordinator (Temporary)
Adecco USA
02.2024 - 03.2024
Assistant (Temporary)
In Home Support Services-IHHS (Client-Julie Meserve)
02.2023 - 05.2023
Operations Administrative Assistant
Maryvale
01.2019 - 04.2022
Administrative Associate III (Temporary)
OnBoard USA- Sempra
12.2018 - 01.2019
Executive Administrative Assistant to CEO
Goodwill SOLAC
02.2017 - 04.2018
Executive Administrative Assistant to the CEO
Downey Federal Credit Union
07.2014 - 02.2017
Operations Coordinator
Children’s Institute Inc
01.2003 - 06.2013
B.A- Communications -
California State University Dominguez Hills