Marie Sotelo
Camarillo,CA
Summary
Dynamic payroll specialist with over 12+ years of focused experience in multi-state payroll processing, auditing, and compliance. Proficient in ADP, Workday, and advanced Excel functions, ensuring accuracy in payroll records and employee data across diverse teams. Demonstrates strong attention to detail and cross-functional collaboration.
Overview
15
15
years of professional experience
Work History
Payroll Lead
Teledyne FLIR
Thousand Oaks
05.2023 - Current
- Processed bi-weekly payroll for 1900+ employees, including 4 expatriates, ensuring accuracy and timeliness using ADP EV6 and SOX compliance
- Audited off-cycle payments, employee changes, and updates to maintain payroll accuracy and compliance
- Imported and balanced time data from ADP E-Time, collaborating with IT to validate system changes
- Managed payroll records, terminations, off-cycle checks, RSU and Stock Options, and annual bonuses
- Verified payroll data imported from Workday and addressed state tax issues and garnishments
- Ran GL and accounting reports, cleared errors, and ensured accurate funding of Fidelity files
- Applied for new State, SUI, and Local tax IDs, processed amendments, and supported year-end audits and W-2 release
- Maintained confidentiality and responded to payroll inquiries with professionalism and discretion
- Conducted bi-weekly and annual 401k audits and maintained employee records in compliance with legal requirements
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Demonstrated respect, friendliness, and willingness to help wherever needed.
Payroll Analyst
Semtech Corporation
Camarillo
02.2019 - 05.2023
- Processed multi-state bi-weekly payroll in ADP WFN, including RSU, Stock Options, bonuses, commissions, and deferred compensation
- Maintained payroll records for new hires, terminations, pay changes, and benefits deductions
- Imported time data from Workday, balanced payroll with roster, and handled direct deposit and tax information
- Managed garnishments, resolved payroll issues promptly, and served as a resource for employee payroll questions
- Prepared payroll-related journal entries and conducted monthly audits of vacation and sick time
- Registered for new state and SDI accounts and supported Canadian payroll as backup
- Prepared wire transfer, 401k, deferred compensation, HSA, and FSA reports, and assisted with annual 401k audit
- Ensured compliance with federal and state regulations, including FLSA and IRS guidelines
- Conducted internal audits to verify benefit deductions and maintained confidentiality of sensitive information
- Collaborated with HR to ensure seamless onboarding and offboarding processes impacting payroll administration.
- Coordinated with finance teams to reconcile payroll accounts, ensuring timely financial reporting accuracy.
- Maintained strict confidentiality of employee information, adhering to company policies and legal requirements for data protection.
- Resolved payroll discrepancies promptly, addressing employee concerns and maintaining satisfaction.
HR Coordinator
Identity MSO
Camarillo
12.2017 - 02.2019
- Processed semi-monthly payroll for hourly and salaried employees, ensuring accuracy and compliance
- Maintained and updated job postings, coordinated recruiting, interviews, and offers of employment
- Managed new hire and termination processing and maintained employee records in compliance with legal requirements
- Assisted with benefits administration, open enrollment, and reconciliation
- Supported performance and annual reviews, employee relations, and policy updates
- Contributed to partnership implementation with Dignity Health Medical Foundation
- Devised hiring and recruitment policies for 200-employee company.
Payroll Technician
Haas Automation, Inc
Oxnard
08.2011 - 05.2017
- Processed weekly payroll and bonuses for 1200+ employees, ensuring accuracy and timely payments
- Managed wage garnishments, off-cycle checks, terminations, and employment verifications
- Entered and verified changes in salary, benefits, tax withholdings, and position changes
- Processed 401k deferral changes, loan payments, and audited new hire paperwork
- Verified timecards, approved paid time off requests, and corrected discrepancies
- Assisted with benefit eligibility, leave of absence processing, and maintained PTO for employees on leave
- Prepared and paid federal and state taxes, adjusted errors, and responded to payroll inquiries
- Generated weekly and monthly payroll reports and supported Ultipro payroll system implementation
- Coordinated onboarding procedures to integrate new hires into payroll systems efficiently.
- Reviewed and validated timekeeping records to maintain accuracy in employee compensation.
- Resolved payroll discrepancies efficiently by conducting thorough research and working closely with human resources.
Education
Some College (No Degree) - Associate's degree
Ventura College
Ventura, CAHigh School Diploma -
Adolfo Camarillo High School
Camarillo, CA06.1998
Skills
- Payroll tax compliance
- Multi-State Payroll Processing
- ADP
- Workday
- Journal entries
- Garnishments
- Audit and reporting
- Microsoft Excel
- Pivot tables
- VLOOKUPs
- Word
- Outlook
- SAP
- Ultipro
- ADP WFN
- ADP EV6
Timeline
Payroll Lead
Teledyne FLIR
05.2023 - Current
Payroll Analyst
Semtech Corporation
02.2019 - 05.2023
HR Coordinator
Identity MSO
12.2017 - 02.2019
Payroll Technician
Haas Automation, Inc
08.2011 - 05.2017
Some College (No Degree) - Associate's degree
Ventura College
High School Diploma -
Adolfo Camarillo High School