Marilyn Costabile

• Managed incoming calls while providing information or transferring callers to appropriate personnel.
• Coordinated appointments, meetings and conferences.
• Organized both physical and digital files and updated reports to coordinate project materials.
• Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
• Managed database systems containing customer contact information.

Real Estate Accounts Payable:

Sort in coming department mail.

Enter direct taxes, utilities and all common area maintenance invoices into mail database and distribute them to analyst for payment.

Putting bar codes labels, and assembling invoices in vendor number order, taking them to be scanned.

Staple all invoices after scanning and give to Treasury to match with checks..

Get invoices from treasury and check to make sure that when scanned they appear in 2 systems.

Keep printers and copiers in running order.

Keep up with filing.

Document Production Department :

Maintain and update Central Library.

Making copies of records and sending them to archives for disaster recovery.

Entering new records into Central Library.

Scan SOX tests into system and moving them outside the firewall so that outside auditors can view them.

Scan Third Party documents into their folders.

Making binders and copies for other departments.

Putting thousands of record class codes on hold in the records library lists.

Warehouse Accounts Payable Department :

Maintain and update remit and backup addresses for vendors.

Working with Item Integrity to prevent setting up duplicate vendor accounts.

Maintain and update vendor listing.

Distribute copies of vendor list to individuals to aid in vendor setups.

Knowledge of how the parent/child relationship works.

Making sure the system has vendors current remit address.

Check lock to purchase to see which are valid.

Check accounts where child is active and parent is locked to make the active account the parent and lock the parent.

Reduce UCD (unearned cash discounts) to 25%.

Talked to vendors and handled their concerns to the best of my ability.