Marilyn Olsen
Chandler
Summary
Results-driven accounting professional with 15+ years of progressive experience across multi-entity, multi-state organizations. Proven expertise in financial reporting, month-end close, sales and use tax compliance, audit support, and operational accounting. Strong partner to executive leadership with a track record of promotion and expanded responsibility.
Overview
20
20
years of professional experience
Work History
Assistant Controller
Naumann Hobbs Material Handling Corp
Phoenix
12.2021 - 01.2026
- Trained and mentored junior staff on accounting principles and procedures.
- Collaborated with department heads to analyze financial performance and trends.
- Led three sales tax audits.
- Coordinated audits with external firms to validate financial statements and records.
- Assisted in implementing accounting software to streamline financial operations.
- Led monthly balance sheet reconciliation and review recurring journal entries for prepaids, depreciation, accruals, and deferred revenue.
- Partnered closely with VP of Accounting on month-end close, financial reporting, and annual audits, ensuring accuracy and timeliness.
Senior Staff Accountant
Naumann Hobbs Material Handling Corp
Phoenix
11.2019 - 12.2021
- Promoted to Assistant Controller based on performance and expanded leadership responsibilities.
- Manage sales and use tax compliance across 18 states, including registrations, licensing, research, and monthly/quarterly filings for complex large-scale projects.
- Oversee accounting operations for multiple branches and two remote locations, ensuring consistent application of accounting policies and procedures.
- Maintain business licenses in 35 jurisdictions and prepare annual Secretary of State filings.
- Serve as a key escalation point for complex accounting issues and provide guidance to staff accountants.
Staff Accountant
Naumann Hobbs Material Handling Corp
Phoenix
03.2017 - 11.2019
- Perform monthly gross margin and expense analysis for four departments across eight branches in three states, supporting leadership decision-making.
- Collaborated with internal teams to resolve accounting discrepancies.
- Supported audits by providing necessary documentation and reports.
- Compiled and prepared journal entries to ensure accurate general ledger records.
- Managed large amounts of financial data using balance sheets and profit and loss reports.
Staff Accountant
Salt River Project Employee Recreation Association
Tempe
11.2012 - 03.2017
- Oversaw accounting operations for two remote locations, supporting managers, Controller, and Audit Committee.
- Prepared monthly financial statements and performed comprehensive balance sheet and bank reconciliations.
- Reconciled company checking and money market accounts and managed daily cash activity.
- Prepared and submitted monthly Arizona Transaction Privilege Tax (TPT) returns.
- Processed recurring journal entries for prepaid expenses, depreciation, accruals, and deferrals.
- Managed inventory tracking, transfers, and write-downs through monthly reconciliation processes.
- Administered monthly cell phone billing and employee chargebacks for 2,000+ employees.
- Handled bi-weekly payroll deduction uploads, overrides, and maintenance for employee benefits.
- Maintained employee records, processed status changes, and onboarded new employees.
- Managed billing, credit card processing, and cash receipts for active, retired, and on-leave employees.
- Performed complex account reconciliations, collections, and payment arrangements.
- Supported annual audits through collaboration with the Controller and external auditors.
Staff Accountant
Capital Growth Properties
La Jolla
04.2006 - 07.2010
- Managed full-cycle accounting (AP, AR, GL) for a portfolio of 27 commercial and residential properties.
- Prepared monthly, quarterly, and annual financial statements for accuracy and timeliness.
- Coordinated year-end close activities and prepared financials for CPAs, including audit and tax adjustments.
- Performed daily treasury functions, including deposits, transfers, stop payments, and bank issue resolution.
- Reconciled property-level bank accounts and managed loan activity and debt service payments.
- Performed triple-net (NNN) reconciliations, tenant chargebacks, late fee calculations, and CPI rent escalations.
- Generated monthly tenant billing statements and maintained accurate rent rolls.
- Set up new properties in the accounting system and maintained property records.
Education
Bachelor of Science - Accounting, Finance
Columbia College
Skills
- Microsoft Excel
- Quipware
- QuickBooks
- Sales & Use Tax (Multi-State)
- Balance Sheet Reconciliations
- Audit Preparations & Support
- Journal Entries & Accruals
- Expense & Margin Analysis
- Multi-Entity Accounting
- Licensing & Regulatory Filings
- Process Improvement
- Notary Public, State of Arizona
Timeline
Assistant Controller
Naumann Hobbs Material Handling Corp
12.2021 - 01.2026
Senior Staff Accountant
Naumann Hobbs Material Handling Corp
11.2019 - 12.2021
Staff Accountant
Naumann Hobbs Material Handling Corp
03.2017 - 11.2019
Staff Accountant
Salt River Project Employee Recreation Association
11.2012 - 03.2017
Staff Accountant
Capital Growth Properties
04.2006 - 07.2010
Bachelor of Science - Accounting, Finance
Columbia College