Marlena Cosopodiotis
San Diego,CA
Summary
Professional administrative expert with strong focus on supporting executive leadership. Demonstrates exceptional organizational and communication skills, ensuring seamless operations. Skilled in managing schedules, coordinating meetings, and handling confidential information. Known for adaptability, teamwork, and delivering consistent results in dynamic environments.
Overview
13
13
years of professional experience
Work History
Administrative Assistant to the Director
UC San Diego Health
07.2019 - Current
- Organized and maintained filing systems for efficient document retrieval
- Scheduled appointments and managed calendars to optimize time management
- Assisted in preparing reports and presentations for team meetings
- Communicated effectively with clients and vendors to coordinate services
- Handled incoming calls and inquiries, providing information as needed
- Contributed to office organization by managing supplies and inventory levels
- Maintained confidential personnel files for all Respiratory Therapists
- Managed office operations for Respiratory Care La Jolla Department
- Responsible for all administrative day to day operations of the RT La Jolla Department
- Analyzed office systems and recommend options for ensuring deadlines are met and information is organized optimally to support the directors and managers
- Managed and coordinated the Respiratory Care Management travel schedule, including international meetings and conferences, national scientific meetings
- Managed office operations for
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Updated spreadsheets to track, analyze, and report on performance
- Produced minutes for department meetings
Department Administrative Assistant
University of California, San Diego School of Medicine
07.2012 - 07.2019
- Coordinated recruiting efforts with recruiting committee chairs and their administrative assistants
- Coordinated various annual events, retreats, and meetings to include arranging catering, location, invitations
- Purchased division supplies and equipment, using a variety of systems including UCSD based systems, departmental recharges, Express card and purchase orders
- Maintained logistically complex calendar of department faculty
- Supported Division Fellowship activities such as developed materials such as letters of recommendation and evaluation for fellows and tracked fellows' stipend accounts and prepared reimbursement documents
- Managed facility issues for the department
Education
Bachelor of Arts - Liberal Arts
DePaul University
Chicago, IL07.2004
Skills
- Strong organization
- Document preparation
- File management
- Interpersonal relations
- Resourceful
Timeline
Administrative Assistant to the Director
UC San Diego Health
07.2019 - Current
Department Administrative Assistant
University of California, San Diego School of Medicine
07.2012 - 07.2019
Bachelor of Arts - Liberal Arts
DePaul University