Martina G. Shea
Yuma
Summary
Accounts Payable Specialist with a track record of optimizing cash flow through strategic vendor management at Sellers Petroleum. Proficient in QuickBooks and financial reporting, ensuring compliance and accuracy in payment processing and record-keeping. Well-organized professional experienced in multitasking to manage diverse accounting requirements. Successful in task prioritization, audit support and payroll administration. Familiar with operating on demanding schedules and maintaining financial controls with little oversight.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Accounts Payable Specialist
Sellers Petroleum
09.2023 - 09.2024
- Reviewed and responded to vendor correspondence (over 1,000 vendors) on requests for payment information, invoice status, etc. Matched purchase orders with invoices. Liaison between management and vendors.
- Prepared cash requirements report, wire payments, and analysis as requested by management.
- Responsible for ensuring the timely and accurate processing of vendor invoices and expense reports for payment and for providing all insurance certificates are up to date.
- Maintained monthly AP Control Log and ensured that the AP Aging at month-end agreed to the General Ledger. Facilitate with journal entries as needed. Review procedures and manuals are up to date.
- Handled all vendor invoices, processing following the monthly closing schedule(s).
- Prepared cash requirements reports before check runs or issuing wires.
Office Manager/Bookkeeper
Commercial Cooking Equipment
05.2021 - 07.2023
- Processed weekly payroll, verified timesheets before check runs, check runs, bank, and credit card reconciliations, and created financial reports for CPA review. Worked closely with management to prepare for annual audits.
- Identified any discrepancies in financial records or transactions promptly.
- Weekly and quarterly payroll taxes, monthly and quarterly sales taxes, yearly W-2 and 1099.
- Accounts Payable review and respond to vendor correspondence (more than 1,000 vendors) on requests for payment information, invoice status, etc.
- Accounts Receivable review and reconcile client accounts for payment or billing discrepancies.
- Collections: implemented a companywide procedure for placing collection calls, which increased the firm's cash flow by 88% on their 90-day and overdue accounts, including filing Liens, Releases, and Small Claims, and filing and following up on Stop Notice or Mechanics Liens.
Administrator/Bookkeeper
La Posta Band of Mission Indians
01.2016 - 09.2020
- Established accounts and posted transactions accurately to ensure all financial activities were documented.
- Generated essential financial statements such as ledgers, income statements, balance sheets, and cash flow statements.
- Utilized appropriate accounting software to manage financial tasks efficiently. Daily monitoring of nine (9) checking accounts.
- Prepared quarterly reports that summarize financial performance against budgeted figures.
- Collected, analyzed, and summarized data necessary for tax forms according to local, state, and federal mandates.
- Ensured timely filing of tax documents while maintaining compliance with applicable laws. Timely filing of reports.
Payroll/Accounts Receivable/Collections/Accounts Payable
Temp Agency
09.2014 - 12.2015
- Processed payroll, paid taxes online, handled garnishments, and printed W-2.
- Billing, collections, and answering customer emails and phone calls regarding billing questions.
- Achieved 90% accuracy in vendor payments and issued 1099.
- Daily deposits and bank reconciliations.
- Answer multiple phone lines.
Payroll/HR/Accounts Receivable/Collections/Accounts Payable
Mega Engineering
06.2013 - 09.2014
- E-verify, schedule interviews, and set up new employees.
- Weekly payroll, taxes, and garnishments
- Collections, lien releases, small claims, stop notices, and mechanical liens.
- Workmen's comp filing and follow-up.
- Health benefits
Education
Certificate - Grant Writing
San Diego State University
01.2019
High School Diploma -
El Centro Highschool
El Centro, CA06-1984
Skills
- Customer Service Focused
- Microsoft Office Suite
- QuickBooks
- Accounts Payable
- Bookkeeping Policies
- Expense Reports
- Accounting Software Skills
- Compliance & Reporting
- Attention to Detail
- Financial Acumen
- Payroll Management
- Effective Communication
- Invoice processing
- Vendor management
- Expense tracking
- Bank reconciliation
- Tax compliance
- Accounting software
- Data entry accuracy
- Payment processing
- Attention to detail
- Effective communication
- Problem solving
Certification
- Notary Public 2022-11-07 to 2026-11-06
- Intuit QuickBooks QuickBooks Certified User Online
Languages
Spanish
Native/ Bilingual
References
References available upon request.
Timeline
Accounts Payable Specialist
Sellers Petroleum
09.2023 - 09.2024
Office Manager/Bookkeeper
Commercial Cooking Equipment
05.2021 - 07.2023
Administrator/Bookkeeper
La Posta Band of Mission Indians
01.2016 - 09.2020
Payroll/Accounts Receivable/Collections/Accounts Payable
Temp Agency
09.2014 - 12.2015
Payroll/HR/Accounts Receivable/Collections/Accounts Payable
Mega Engineering
06.2013 - 09.2014
Certificate - Grant Writing
San Diego State University
High School Diploma -
El Centro Highschool
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