Mary Douglas
La Porte,TX
Summary
Experienced Accounts Payable Manager with 4 years of experience managing daily accounts payable operations. Expertise in overseeing invoicing, vendor relations, payment processing and employee relations. Successful in reconfiguring workflow and staff responsibilities to improve efficiency.
Overview
12
12
years of professional experience
Work History
Corporate Accounts Payable Manager
Evergreen North America Industrial Services
04.2023 - Current
- Oversee daily operations of accounts payable tasks
- Obtain W-9 forms from all vendors and maintain files, 1099 prep/process
- Perform month end close, journal entries with minimal supervision
- Reconcile bank, credit card and vendor statements
- Guide and train employees on full-cycle accounts payable from invoice receipt to payment
- Prepare reports on accounts payable metrics - invoice processing, aging, payments
- Review invoice coding for accuracy prior to posting in the accounting systems (Coupa, Sage 100
- Viewpoint)
- Implementing processes to enhance efficiency and effectiveness of daily/month end accounts payable tasks
- Review and approve employee expense reports, new employee company credit cards (AMEX, MC
- WEX) as well as maintain proper documentation per company policies
- Assist in controlling disbursements with company cash flow - selections of weekly check runs
- Work closely with multiple branches (Branch admin., managers) to ensure monthly Accounts Payable
- Accruals are minimal prior to month end
- Compile financial reports for upper management as needed
Project Coordinator
POWER Engineers
05.2022 - 04.2023
- Provides daily administrative support to multiple Senior Project Mangers
- Responsible for assembling project invoices including all backup (timecards, expense receipts, license & permit information, etc.) on a daily and or monthly basis depending on what is agreed upon in the client contracts
- Continuous project administrator duties such as assist Project Mangers in certain steps of the project(s) such as setting up the awarded project(s), billing/payment, and closeouts
- Ensuring compliance with necessary specifications on contracts including but not limited to budget, schedules and timelines, reports, any required backup
- Enter completed invoices in digital project databases
Accounts Payable Manager
Horn Management
10.2019 - 04.2022
- Responsible for completing full AP cycle for six companies
- Process new vendors set ups for six companies- Prepare credit applications to be signed by Controller, return to vendor, set up new accounts within operating systems
- Assist with the establishment and/or maintenance of internal policies and procedures to ensure the
- AP department runs at the highest quality and capacity
- Recommends changes and improvements as needed
- Responsible for overall direction, coordination, and evaluation of the AP department team members
- Assist AP Team with processing invoices received from vendors daily for each separate company:
- Verify, classify and enter into Rental Man Software or QuickBooks
- Maintain good and open communication between AP Department and all levels outside of department including vendors, company branches, and other departments within the company
- Submit cash-flow information to Controller and CFO for check run approvals weekly, multiple companies
- Receives, researches, and resolves a variety of internal and external inquiries including account/ payment status and invoice discrepancies
- Review and verify approval on all invoices/check requests on a weekly basis for multiple companies
- Assist with bank statements: verify all payments from AP have been recorded appropriately
- Maintain 1099 files for multiple companies
- Train incoming AP personnel on specific job duties to help department continue to run smoothly
- Assist in annual inventory: enter all equipment ID's, tags, etc
- Process general month-end close reports for multiple companies and assist with other month-end activities
Accounts Receivable/Accounts Payable Clerk
Custom Abrasives, LLC
01.2014 - 10.2019
- Accounts Receivables & Accounts Payables
- Process invoices daily as well as distribute to customers
- Daily bank deposit and processing of credit card payments
- Daily posting of payments to customer's invoices
- Compile and evaluate any outstanding and delinquent accounts, collect
- Process new customer accounts including run credit using Equifax - Commercial
- Enter vendor invoices for payables check runs
- Process purchase order requests from our plants in Picayune, MS and Houma, LA
- Assist purchaser when needed
- Handled ordering fuel and propane for plants
- Assist dispatcher in arranging freight carries as needed
- Process monthly expense reports from sales representatives
- Assist in monthly and yearly closings as needed
- Perform other duties as needed.
Accounts Receivable/Accounts Payable Clerk
Rig-A-Lite Partnership, LTD
01.2012 - 01.2014
- Accounts Receivables & Accounts Payables
- Compile and evaluate any outstanding and delinquent accounts
- Make collection attempts on a daily basis
- Run daily invoicing; as well as mail/e-mail them to customers
- Enter freight invoices weekly and create a batch for payment
- Give vendor status of payment on any invoice that is being questioned
- Make sure that each invoice is matched and coded correctly
- Assist daily in data entry and any projects needed to help the advancement of our department
- Process monthly commissions for vendors
- Process Return Goods Authorizations, Debits and Credits.
Education
Bachelor of Science - Business
University of Phoenix-Online
09.2024
Associate of Science - Business Fundamentals
University of Phoenix-Online
Houston, TX05.2022
Skills
- Closing Procedures
- Accounts Payable and Accounts Receivable
- Vendor Relationship Management
- Account Reconciliation
- Manage Cash Flow
Timeline
Corporate Accounts Payable Manager
Evergreen North America Industrial Services
04.2023 - Current
Project Coordinator
POWER Engineers
05.2022 - 04.2023
Accounts Payable Manager
Horn Management
10.2019 - 04.2022
Accounts Receivable/Accounts Payable Clerk
Custom Abrasives, LLC
01.2014 - 10.2019
Accounts Receivable/Accounts Payable Clerk
Rig-A-Lite Partnership, LTD
01.2012 - 01.2014
Bachelor of Science - Business
University of Phoenix-Online
Associate of Science - Business Fundamentals
University of Phoenix-Online