- Enjoy participating in [activity] for overall physical and mental well-being
- Pilates
- Running
- Wine Tasting
- Hiking
- Gym Workouts
- Watching Movies and TV Shows
- Outdoor Recreation
- I participate in a variety of outdoor recreational activities
MARY M. ROBERTSON
Thousand Oaks,USA
Summary
A self-motivated, self-starter with the ability to prioritize, delegate tasks, and make sound decisions quickly. Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Strong leadership and people skills. Ability to multi-task and work in a fast-paced environment. Prepare and gather data for processing weekly status reports. Manage department meetings, calendar, travel arrangements, internal and external events. Microsoft Word, Excel, PowerPoint, Basic Microsoft Project, SharePoint, Cost Point, Cognos, TEAMS, Outlook, Industrial and Financial System (IFS), SharePoint, and Concur travel system.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Engineering Coordinator
ENSIGN BICKFORD AEROSPACE AND DEFENSE
07.2022 - Current
- Provide executive administrative tasks and functions that support the Director and Managers of the Engineering department which includes scheduling meetings for the department manager; coordinating his day-to-day calendar; and travel arrangements
- Regular follow-up on engineering milestone tracking and reporting
- Gathering numerical data, analyzing, and compiling results
- Responsible for taking action items and following up on the status
- Preparing proposal drafts, purchase requests and tracking hardware deliveries in support of the engineering staff
- Consolidate company credit card expense reports
- Developing and coordinating internal and external events
- Coordinating training for the department
- Coordinate travel arrangements (domestic and international), including scheduling flights, ground transportation, and accommodations
- Scheduling itineraries, meetings, and other related activities
Project Management
TELEDYNE SCIENTIFIC AND IMAGING
08.2020 - 07.2022
- Create and manage all open purchase requisitions, and due dates for all ordered materials from Vendors
- Communicate and work with Program Managers, Engineers, Buyers, and Vendors on programs and outstanding parts
- Track delivery dates and incoming parts for on-time delivery
- Organize and process weekly open Purchase Order reports
- Supports Production Planners and Document Control Administrators
Document Control Specialist
TELEDYNE SCIENTIFIC AND IMAGING
09.2019 - 08.2020
- Maintains and improves policies and procedures necessary for the accuracy and integrity of the Engineering Change process
- Coordinates documents and drawing changes to ensure effective implementation
- Examines documents such as engineering drawings, change orders, specifications, and lot travelers to verify competencies and accuracy of data
- Assists in the creation of company quality policies, procedures, work instructions, lot followers, specifications, and records
- Assists in audit processes
- Frequently works with Enterprise Resource Planning (ERP) system for tracking and reporting of data
- Back up to Document Control Quality Assurance
Production Planner
TELEDYNE SCIENTIFIC AND IMAGING
05.2017 - 09.2019
- Review drawings and understand the proper configurations needed for each program
- Responsible for planning and providing status and tracking of parts
- Provide weekly status to Program Managers for each program's progress and issues to be addressed properly
- Maintains the Focal Plane Array (FPA) and camera production tracking schedules
- Purchases components and tracks vendor delivery to internal schedules
- Works with the Buyers to review the status of material shortages and ensure material delivery is on track
- Ensures that programs and products are properly supported to meet the production schedule
- Worked with Program Managers, Accounting, Engineering, Quality Assurance, Production and Operations to execute manufacturing schedules on time
- Reports the manufacturing status, position to schedule for the Focal Plane Array (FPA) and camera products
- Prepares manufacturing performance and status reports
- Assists in maintaining databases/spreadsheets for Focal Plane Array FPA product for tracking of processes
- Frequently works with Enterprise Resource Planning (ERP) system for data tracking and reporting
- Prepare shipments for non-contractual and contractual deliverables to customers
Program Control Analyst and Patent Coordinator
TELEDYNE SCIENTIFIC AND IMAGING
08.2011 - 05.2017
- Supervisory and cross-training of eight staff including two Summer Interns in the accounting department
- Assists in various indirect activities and reporting requirements for Financial Planning such as backlog reporting and reconciliation, generating monthly and weekly financial reports, internal spending accounts, daily cash analysis, and cash receipts
- Responsible for consistent timecard floor checks and assuring the company complies with government quarterly audits thus reducing exposure for mischarging on government projects for all 400 employees (Purchase Labor and Regular Employees)
- Maintained Imaging Program Definition Summary (IPDS) database and Program Management database every month
- Maintain Invention Disclosures database and generate Patents Awards for inventors including organizing IPC (Intellectual Property Committee) meetings with the Intellectual Property Committee, Legal Counsel, VP, and inventors to present their disclosures, safeguarding multi-million patents and trademarks of the company
Nondisclosure Agreement Administrator
TELEDYNE SCIENTIFIC AND IMAGING
07.2009 - 07.2011
- Responsible for the proper preparation, negotiation, execution, and control of all Proprietary Information Agreements and Nondisclosure Agreements for the company
- Implemented a level of due diligence before exchange of export-controlled technical data by a screening of company and individual’s name using the OCR (Online Compliance Resources) software; obtained TS&I Export Manager review and written approval before the release of the PIA and again before execution of the agreement
- Responsible for contract close-out processes requiring interfacing with customers and government agencies and providing complete contractual documentation as needed
Programs Assistant
TELEDYNE SCIENTIFIC AND IMAGING
08.2005 - 06.2009
- Support Program Managers to monitor and track program expenditures by generating weekly/monthly financial reports
- Provide support for monthly Program Reviews
- Participant in improving the Division database such as Lotus Notes
- Certified Notary Public
Administrative Associate
TELEDYNE SCIENTIFIC AND IMAGING
07.1996 - 07.2005
- Support the Structural Metals and Electrochemical Processes groups in the Material Science Division
- Provide computer support, make travel arrangements, monitor timecard diligence, support department logistics, aid in presentation preparation, and perform a variety of miscellaneous support activities such as organizing an international seminar for 150 participants worldwide
- Manage calendar and schedule meetings
- Provide customer service interaction both on-site and with outside vendors and government clients
Education
BS Degree - Computer Information Systems
California Lutheran University
05.2022
Skills
- Scheduling and Planning
Meeting facilitation
Teamwork and Collaboration
Problem-Solving
Attention to Detail
Multitasking
Reliability
Excellent Communication
Critical Thinking
Interpersonal Skills
Goal Setting
Certification
Notary Public
Fundamentals of Finance and Acctg
Excel (Intermediate) Certification
Interests
Timeline
Engineering Coordinator
ENSIGN BICKFORD AEROSPACE AND DEFENSE
07.2022 - Current
Project Management
TELEDYNE SCIENTIFIC AND IMAGING
08.2020 - 07.2022
Document Control Specialist
TELEDYNE SCIENTIFIC AND IMAGING
09.2019 - 08.2020
Production Planner
TELEDYNE SCIENTIFIC AND IMAGING
05.2017 - 09.2019
Program Control Analyst and Patent Coordinator
TELEDYNE SCIENTIFIC AND IMAGING
08.2011 - 05.2017
Nondisclosure Agreement Administrator
TELEDYNE SCIENTIFIC AND IMAGING
07.2009 - 07.2011
Programs Assistant
TELEDYNE SCIENTIFIC AND IMAGING
08.2005 - 06.2009
Administrative Associate
TELEDYNE SCIENTIFIC AND IMAGING
07.1996 - 07.2005
Notary Public
Fundamentals of Finance and Acctg
Excel (Intermediate) Certification
BS Degree - Computer Information Systems
California Lutheran University
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